SAM #FA330026RFI0012

Secure Mobile AV Teleconferencing Suite Installation and Warranty Services for Air Force Wargaming Institute (Maxwell AFB)

This opportunity is for the installation and warranty services of a secure, mobile AV teleconferencing suite at Maxwell Air Force Base, supporting TS/SCI communications for wargaming exercises. - Agency: U.S. Air Force, LeMay Center Air Force Wargaming Institute, Maxwell AFB - Sole source contract to AVI-SPL LLC for installation and warranty services - Required products include: - Crestron DM NVX 4K60 Encoder/Decoder (2 units) - Crestron SPF1GSX SFP Transceiver (2 units) - Cisco Codec Pro VTC Codec (1) - Cisco Quad Camera First Light (1) - Cisco Room Navigator Controller (1) - Cisco Table Microphone Pro (3) - Middle Atlantic PTRK Rack (1) - Middle Atlantic D3 Rack Drawer (1) - Surgex Defender Power Conditioner (1) - Crestron PC300 Power Conditioner (1) - Installation materials (1) - Services required: - Site survey, installation, programming, testing, security compliance, documentation, materials/labor cost identification, travel estimate, warranty information - The AV suite must be TS/SCI-capable and mobile, supporting secure communications in a Main Conference Room designated as a T-SCIF - Contract is Firm-Fixed Price, classified under NAICS 334310 - Contractor must be registered in SAM and eligible for WAWF invoicing - Delivery required within 60 days after receipt of order - Estimated contract value likely ranges from $75,000 to $150,000 based on equipment and services - Primary OEMs: Crestron, Cisco, Middle Atlantic, Surgex - Potential competitors: Diversified, Whitlock, Vistacom, AVI Systems, Conference Technologies, Inc. - Competing products: Extron AV encoders/decoders, Polycom VTC codecs, Logitech conference cameras, Shure microphones, APC power conditioners

Description

The 42nd Contracting Squadron at Maxwell AFB, AL hereby gives NOTICE OF INTENT TO AWARD A SOLE SOURCE to AVI-SPL LLC to provide the LeMay Center/Wargaming with Installation and Warranty Services in accordance with (IAW) the attached Statement of Requirements (SOR).

Brief Description of Requirement: The Air Force Wargaming Institute needs a secure, mobile, and fully compliant audio-visual teleconferencing suite to facilitate Top Secret/Sensitive Compartmented Information (TS/SCI) communications in support of USSTRATCOM, Air Force, and Joint Wargaming exercises. This capability must support operations within the Main Conference Room in secure facility during periods when the room is designated as a Temporary Secure Compartmented Information Facility (T-SCIF) for exercise execution. See SOR for additional information.

Deliver By: 60 Days ARO

Place of Performance: Maxwell AFB, AL.

The North American Industry Classification System (NAICS) code is 334310, Audio and Video Equipment Manufacturing

There will be no written solicitation issued. This is an intent to purchase a sole source procurement under the authority of Revolutionary FAR Overhaul (RFO) 6.103-1. This will be a Firm-Fixed Price (FFP) contract utilizing RFO Part 12, Acquisition of Commercial Products and Commercial Services.

The contractor needs to be registered in the DoD System for Award Management (SAM).  Register via the SAM website https://www.sam.gov, and also be eligible to process invoices through Wide Area Workflow (WAWF).  Register via the WAWF website https://wawf.eb.mil.

Those capable of meeting the requirement IAW the SOR are requested to provide the following information in their response:  1) Current capability that demonstrates your company's ability to meet the above requirement, 2) Company name, point of contact, e-mail address, telephone and fax numbers, type of business and size, Cage Code and UEI number.  IMPORTANT NOTES: 1) Information submitted will not be returned to the respective respondents. Oral submissions of information are not acceptable and will not be accepted in response to this notice. 2) Respondents may respond via e-mail no later than 21 August 2026 12:00 pm, Central Daylight Time (CDT) to Mr. Brian Thornton brian.thornton.15@us.af.mil; (334) 953-6497 or Ms. Kimberly Knott at kimberly.knott.1@us.af.mil; (334)-953-3527.

If no responsible, responsive offers are received by the above date, a sole source contract will be issued to AVI-SPL LLC under the authority of RFO 6.103-1.

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