SAM #W912QR-CONWAYARFY27

Lease and Build-Out of Office Space with Security Systems for Armed Forces Career Center in Conway, AR

This opportunity from the U.S. Army Corps of Engineers seeks a lease for office space in Conway, Arkansas, to support an Armed Forces Career Center. - Government Buyer: - U.S. Army Corps of Engineers, Louisville District (Chief, Inleasing Branch, Real Estate Contracting Officer) - Lease Requirements: - Approximately 2,841 usable square feet of commercial retail/office space within a quarter-mile radius of 1150 Museum Rd, Conway, AR - Secondary egress required - Sign-designated parking for four government vehicles (24/7 access) - Additional parking within four blocks for employees and customers - Adequate signage for maximum visibility - Daytime janitorial services and comprehensive maintenance - Sites adjacent to non-compatible businesses (e.g., adult entertainment, night clubs, drug rehab centers, marijuana dispensaries, gun shops, liquor stores) may be excluded - Construction and Security Specifications: - Build-out includes architectural, mechanical, electrical, plumbing, communications, safety, fire equipment, and security systems - Strict compliance with 2019 N.D.A.A. prohibitions on certain foreign equipment - Key OEMs and Products: - Aiphone: IXG Series video intercom entry control (IXG-DM7-HIDA, SBX-IXGDM7, IXG-2C7, MCW-S/B, IXG-MK) - Securitron: Keypad (DK-26 SS) - LSP: Power supply (FPO250-C8D8E2) - Hanwha: Wisenet CCTV/NVR systems (SMT-2431, WRT-P-3104, XND-C8083RV, XNF-9013RV, XNV-9083R, XNP-C8253R) - NETGEAR: PoE+ switches (GS752TPN300NAS, GS524UP100NAS) - Hunter Douglas: Roller shades - Tripp Lite: Security cabinet (SRW12UDP) - VideoSecu: Monitor mount (ML411B-B1) - Displays2Go: Monitor mounting pole (SLC3770LBK) - Products/Services Requested: - Security and access control hardware (intercoms, keypads, cameras, NVRs, switches, power supplies) - Janitorial and cleaning services (trash removal, vacuuming, mopping, disinfecting, window and carpet cleaning, snow/ice removal) - Maintenance services (HVAC, fire protection, lighting, pest control, lawn care) - Construction and facility alterations (build-out, signage, finishes) - Notable Requirements: - Lease term negotiable, generally not firm for five years unless lessor contributes to build-out costs - Offers must include rental proposal worksheet, SAM.gov registration, and existing floor plan - Compliance with federal and local laws, and security standards - Reimbursement cap and timeline for alterations - Government termination rights with reasonable notice - No specific quantities for most products; some items (e.g., Tripp Lite cabinet, Hanwha monitor, NETGEAR switches) specified as single units.

Description

SOLICITATON FOR OFFER

LOCATION:   Conway, AR

The U. S. Army Corps of Engineers, Recruiting Facilities Program, is soliciting offers for approximately 2,841 square feet (useable) of commercial retail/office space located a ¼ mile radius of 1150 Museum Rd, Conway, AR.  Office space will be located within the zip code of 72032.  Space will need to include a secondary egress; have adequate parking (prefer it is sign designated) for 4 Government-owned vehicles 24 hours a day/7 days a week, as well as adequate parking within 4 blocks for employee and customer vehicles; include daytime janitorial services; and include adequate signage for maximum visibility. Sites that are located adjacent to adult entertainment shops (i.e. book stores, video stores, or theatres), night clubs/bars, methadone clinics, drug rehabilitation centers, marijuana/hemp dispensaries, medical marijuana dispensaries, gun shops, liquor stores, etc. could potentially be eliminated from competition as these are considered non-compatible businesses.  Lessors are required to be registered and active in www.sam.gov prior to the deadline for final offer submission. 

Offers will need to include a completed Rental Proposal Worksheet, proof of registration in www.sam.gov (i.e. active CAGE code), and the existing floor plan.  Attached is a copy of the lease document, the general conditions, the construction specifications, the janitorial specifications, the rental proposal worksheet, and instructions for System for Award Management (SAM) registration.   Thoroughly review all documents and make sure that you agree to the terms presented.  The first four (4) pages of the lease have negotiable terms; however, the general conditions are standard and are not negotiable and must be accepted as written and shown on the attached file.  Review the construction specifications completely as they stipulate additional lessor responsibilities.

Leases are negotiated for a 5-year term, but they include a clause stating the Government can terminate giving reasonable days’ notice.  In order to incorporate firm term years, meaning the Government cannot get out of the lease for a specified period of time, we ask the lessor to provide a significant contribution towards the build-out costs.  Five year firm term leases are generally not considered. 

Following are the factors that will be considered when evaluating bids/offers:

Location Ability to meet all construction specifications, security measures and lease requirements Complete initial and final offers must be received by defined deadline Competitive costs in the best interest of the government Qualitative ratings by client for mission

Additional information regarding this solicitation may be obtained from Latasha Rideout by email at LaTasha.L.Rideout@usace.army.mil.  Proposals are due no later than 5:30 pm on 8/31/2026.

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