SAM #19VE3026Q0011

Awning Canvas and Metalwork Replacement at U.S. Embassy Caracas

This opportunity involves the replacement of awning canvas and associated metalwork at the U.S. Embassy Caracas compound, managed by the Department of State. - Government Buyer: - U.S. Department of State, U.S. Embassy Caracas - OEMs and Vendors: - No specific OEMs or vendors are named; the solicitation is open to qualified contractors able to provide awning canvas, metal profiles, and installation services. - Products/Services Requested: - Removal and replacement of canvas on multiple awnings: - Main entrance long awning: 166 sqm canvas, 75 lineal meters of metal profiles - Main entrance short awning: 72 sqm canvas, 40 lineal meters of metal profiles - Consular semi-circumferential awning: 114 sqm canvas, 50 lineal meters of round 3" metal profiles, 5 lineal meters of 100x100 profile - Pavilion semi-circumferential awning: 208 sqm canvas (canvas provided by Embassy), 50 lineal meters of round 3" metal profiles, 4 lineal meters of 100x100 profile - Rain gutters: 64 meters to be replaced - Installation of silicon slats for canvas anchoring (some silicon sheets provided by Embassy) - Unique or Notable Requirements: - Contractor must provide all labor, materials, and equipment except for some silicon sheets and pavilion canvas, which are supplied by the Embassy - Compliance with safety standards is mandatory - One-year warranty on all work - Work must begin within 10 days of Notice to Proceed and be completed within 90 days - Pre-proposal site visit is scheduled - No specific part numbers or proprietary products are required; open to equivalent solutions.

Description

Enclosed is a Request for Quotes (RFQ) for Awning Canvas Replacement at Caracas Compound.  If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form.

The U.S. Embassy will conduct a pre-proposal conference/site visit on August 21, 2026 at l0:00 a.m. Please submit the full name and ID number of people attending the visit to CaracasSolicitation@state.gov no later than l0:00 a.m. on August 20, 2026 to obtain the authorization to enter the Compound. A maximum of two people per company will be allowed. Questions regarding this RFQ must be sent in English to the same email address no later than August 28, 2026.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by September 14, 2026, 12:00 pm Local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to CaracasSolicitation@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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