SAM #19RS5026Q0010

Swimming Pool Maintenance Services Solicitation at U.S. Embassy Moscow

The U.S. Embassy Moscow, under the U.S. Department of State, is seeking professional swimming pool maintenance services for its underground concourse pool. - Government Buyer: - U.S. Embassy Moscow, GSO Contracting Office - Services Requested: - Monthly preventive maintenance for a full-sized swimming pool and related equipment - Up to four emergency reactive maintenance calls annually (24/7, four-hour response time) - Key Equipment (OEMs highlighted): - Dinotec PC Dynamics 2 Controller (Part Number: PC Dynamics 2) - THRUSH Hydro Pump Model 2X12 PF2G (Part Number: 2X12 PF2G) - ASTRAL High-Rate Sand Filter Model 11816 (Part Number: 11816) - Products/Services Line Items: - Preventive maintenance (12 scheduled visits per year) - Emergency maintenance (up to 4 calls per year) - Maintenance and servicing of Dinotec, THRUSH, and ASTRAL pool equipment - Unique Requirements: - Strict security and conduct standards for contractor personnel - Firm-fixed-price contract payable in Russian Rubles - Electronic submission of quotations with file format and size restrictions - Site visit recommended for prospective vendors - Contract Structure: - One-year base period with up to four one-year option periods - No specific resellers or vendors named; only OEMs for pool equipment are specified.

Description

Dear Prospective Quoter:

Subject: Request for Quotations number 19RS5026Q0010

The Embassy of the United States of America in Moscow is soliciting quotations for a qualified contractor to provide Swimming Pool Maintenance Services.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

An organized site visit (highly recommended) has been scheduled for August 21, 2026, at 10:00 a.m. (Moscow time) at Square of Donetsk People's Republic, bld. 1, Moscow, Russia 121099, U.S. Embassy in Moscow.

Offerors interested to attend should e-mail a company name and its representative’s name, surname, date of birth, citizenship information to the following e-mail address: moscowgsoprocurement@state.gov, no later than August 19, 2026, at 16:00 p.m. Moscow time.

Quotations are due on or before 6-00 p.m. local Moscow time on August 31, 2026. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to MoscowGSOProcurement@state.gov. All quotes are to be addressed to the Contracting Officer and marked "Quotation 19RS5026Q0010 Enclosed".

Please make sure the submission is made in specific sizes and formats: MS-Word 2007/2010; MS-Excel 2007/2010; Adobe Acrobat (pdf); rar or zip formats. The file size must not exceed 30MB. If it is too large, submit via separate emails, each less than 30MB. Please do NOT send your offer via Cloud storage, DropBox, Google Drive, or other formats. They will not be received.

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