Somerset County Granicus #CC-9104-26

Somerset County seeks digitization and archival PDF/A creation for historic Surrogate’s Office documents

Somerset County is seeking a vendor to digitize historic inventory books for the Surrogate’s Office, focusing on records from 1804-1866 related to enslaved individuals. - Government Buyer: - County of Somerset, Purchasing Division - Somerset County Surrogates Office - Contact: Melissa A. Kosensky, Purchasing Agent - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Products/Services Requested: - Digitization of 18 inventory books (approx. 5,400 pages) - High-resolution color scanning at 600 dpi - Optical Character Recognition (OCR) with 95% accuracy - Metadata capture for each document - Creation of archival-quality PDF/A files - Development of a searchable catalog - Secure handling, transport, and return of original documents - Unique/Notable Requirements: - Focus on historic records related to enslaved individuals - Strict archival standards (PDF/A, 600 dpi, OCR accuracy) - Secure document handling and transport - Compliance with New Jersey public procurement and equal opportunity regulations - Project completion within nine months - No specific product part numbers or OEMs are referenced; bidders must provide solutions meeting technical and archival requirements.

Description

This solicitation is for the digitization of historic documents, creation of archival PDF/A files, and development of a catalog for the Somerset County Surrogate’s Office. The procurement involves converting physical documents into digital format and organizing them into a searchable catalog. Bidders must submit sealed bids by September 3, 2026, and comply with all addenda and instructions provided by Somerset County. The bid opening will be live-streamed for transparency.

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