Austin Afo #IFB 7800 TJP1029

Austin seeks Allison Transmission OEM parts and repair services for city fleet

The City of Austin is seeking bids for a multi-year contract to supply Original Equipment Manufacturer (OEM) parts and repair services for Allison transmissions used in city vehicles. - Government Buyer: - City of Austin, Fleet Mobility Services - Key contacts: Tanisha Pappillion, Alfonso Drayton - OEMs and Vendors: - Primary OEM: Allison Transmission - Products and Services Requested: - OEM parts for Allison transmissions, including sensors, gaskets, solenoids, harnesses, modules, bolts, filters, switches, and more - Specific part numbers and estimated annual quantities provided (e.g., 29551555, 29543432, 29529613, 29503283, etc.) - Pricing based on a percentage discount from Allison Transmissions Manufacturer Suggested Retail Price (MSRP) - Repair services (labor, diagnostics, overhaul/rebuild, warranty and non-warranty repairs) - 1300 hours of labor annually - Pickup/delivery (60 units), expedited services (20 units), Code Red shipping (10 units) - Unique or Notable Requirements: - Contractor must be an authorized Allison dealer with a service level 3 warranty repair facility within 60 miles of the Texas State Capitol - Must provide expedited repair, emergency disaster services, and secure handling of City vehicles and parts - Compliance with City’s living wage program, wage theft ordinance, and reporting requirements - Delivery is FOB destination; all costs must be included in bid - No M/WBE subcontracting goals, but compliance required if subcontractors are used - Option for two 12-month extensions after initial 36-month term - Inventory management and timely delivery/reporting required

Description

The City of Austin seeks to establish a contract with a qualified contractor to provide Original Equipment Manufacturer (OEM) parts and repair services for Allison transmissions on an as-needed basis. The contract is intended to provide non-warranty repair services, but the contractor shall be authorized by the manufacturer to provide warranty repair services as well. The solicitation includes repair services and parts for Allison transmissions, with an emphasis on both repair labor and parts discounts based on the manufacturer's suggested retail price. Insurance is required, and the solicitation is open with a response deadline of September 15, 2026.

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