SAM #PR16206288

U.S. Embassy Pretoria Solicits Right Hand Drive Vehicles and Heavy-Duty Furniture Delivery Truck

This procurement opportunity from the U.S. Embassy in Pretoria, South Africa, requests quotes for the supply and delivery of new vehicles, including a specialized heavy-duty furniture delivery truck. - Government Buyer: - U.S. Department of State - U.S. Embassy Pretoria - OEMs and Vendors: - No specific OEMs or vendors named; HINO referenced as a baseline for truck specifications - Products Requested: - Two new Right Hand Drive vehicles - No make, model, or part numbers specified - One heavy-duty furniture delivery truck - Based on HINO 300 - 916 AT Long Wheelbase chassis or equivalent - 4.0L turbo-diesel engine, 6-speed automatic transmission, 7,500 kg GVM - Custom furniture body with hydraulic tail lift (1,500 kg capacity) - Internal loading dimensions: approx. 4,600 mm (L) x 2,400 mm (W) x 2,300 mm (H) - Rear opening: approx. 2,400 mm x 2,300 mm - Overall dimensions: approx. 6.9-7.0 m long, 2.5 m wide, under 4.0 m high - Includes roadworthiness certification, permits, delivery, and taxes - Unique/Notable Requirements: - Quotes must be firm fixed price and submitted in South African Rand (ZAR) - Vendors must be registered on SAM.gov or provide proof of registration process - Payment via EFT within 30 days after delivery and invoice; no deposit payments - Compliance with U.S. Government clauses and South African legal body length regulations - Custom interior fit-out for furniture protection required for the truck - Submission of signed documents as per scope of work and clauses - Technical specifications for the truck are detailed and must be met; equivalent models are acceptable if they match the requirements.

Description

The U.S. Embassy in Pretoria, South Africa, is requesting quotes for the supply and delivery of 2 x new Right Hand Drive vehicles.

Quote reference number: PR16206288

The following documents are attached and need to be signed when submitting your quotations:

The SCOPE OF WORK.   US Government Clauses If you wish to quote for this opportunity, kindly please be advised that you will need to register on the SAM.gov website, by the time the award is offered.

IMPORTANT: If you are not registered on the SAM.gov website, you MUST please start the process and together with your RFQ must include proof of starting the process by providing the SAM UEI number.

Quotations:

Firm fixed pricing is to be quoted.

Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name and email of the contact person.

No alterations or pricing changes will be accepted after the Quotation deadline.

Quotes must be valid for 60 days

Please quote in South African Rand (ZAR)

Quotations must be submitted by no later than close of business 31 August 2026

Submissions must be made prior to this date and time and must be sent electronically to:  Pretoria_Contracting_Office-dl@state.gov

U.S. Embassy Payment terms:

Note that NO DEPOSIT payments will be authorized. The Embassy issues only fixed priced contracts: therefore, you must confirm that your prices will remain fixed.  The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed.  If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.  EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is later.

Please be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s.  By submitting a quote, you waiver any such requirement.

The successful offeror will be required to:

Be registered on the SAM website (www.sam.gov), by the time the award is offered. IMPORTANT: If you are not registered on the SAM.gov website, you MUST please start the process and together with your RFQ must include proof of starting the process by providing the SAM UEI number. Guidance to register on the SAM.gov website, please click on the link for guidance:

Entity Registration: How Do I Register a New Entity or Obtain a New Unique Entity ID in SAM.gov?

Must comply with the US Clauses (attached) signed document to be submitted with the quotes.  South African Terms and Conditions do not apply; by submitting a quote, you accept the U.S. Embassy’s Terms and Conditions.

Solicitation provision 52.240-90 in incorporated by reference. “By submission of its offer, the offeror represents” compliance

FAR and DOSAR Clauses:

The attached FAR and DOSAR clauses form part of this contract.

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