SAM #PR16185168

US Embassy Pretoria Vehicle Access Sliding Gate and Control System Upgrade

This opportunity from the U.S. Embassy Pretoria (Department of State, Office of Facility Management) seeks comprehensive upgrades to vehicle access security gates: - Scope covers design, supply, fabrication, removal, installation, testing, and commissioning of high-spec automatic sliding gates and control systems at two vehicle access points (CAC A and CAC D) - No specific OEMs, brands, or part numbers are named; bidders must propose suitable industrial-grade solutions - Key products/services requested: - Four new automatic sliding gate leaves for CAC D (anti-climb, security spikes, corrosion resistant) - Refurbishment or fabrication of two sliding gate leaves for CAC A - New top/bottom rail and wheel guidance systems (standardized, maintainable) - Independent industrial duty gate motors (frequent operation, thermal protection, manual release) - New control panels in security booths (open/close/stop, safety logic, fiber optic remote integration) - Fiber optic cable installation for remote control - Complete electrical cabling, UPS, surge protection, and grounding - Services include site verification, engineering survey, removal/disconnection of existing equipment, infrastructure refurbishment, fabrication/installation, electrical works, testing/commissioning, training, and documentation - Unique requirements: - Hydraulic system disconnection at CAC A must preserve Delta barrier operation - Emphasis on security, maintainability, and safety; training and full documentation required - All bidders must be registered in SAM and comply with NDAA Section 889(a)(1)(B) - Payment is fixed price, via EFT within 30 days after delivery and invoice - Compulsory site meeting for interested bidders - Contract period is approximately ten weeks from award, with milestone-driven schedule

Description

Solicitation - INSTALLATION OF HIGH SPEC AUTOMATIC SLIDING GATES AND CONTROL SYSTEM UPGRADE, VEHICLE ACCESS POINTS

The U.S. Government requests companies with the proficiency and financial means to provide services in relation to manufacture and installation of vehicle security gates:

Scope of work includes but is not limited to:

The design, supply, fabrication, removal of existing equipment (where applicable), installation, testing, and commissioning of automatic sliding gate systems at two Embassy vehicle access points: both used for vehicle security checks.

If you are interested in this project, please reply to the emails below. A full scope of work is attached, and you are requested to send your company profile and credentials as proof you are able to provide the service requested in the SOW.

Please sent your reply of interest no later than 24 August 2026 via email to: pretoria_quotations@state.gov & kriekjx@state.gov with reference (PR16185168)

A compulsory site meeting will be held on 26 August 2026, at 10am at 877 Pretorius str, Arcadia, Pretoria, South Africa.

Please forward the ID’s of all the persons attending the Site meeting.

A final scope of work will be sent to all who attended the site meeting.

Due date for tenders: 1 September 2026.

Submit to: pretoria_quotations@state.gov  & kriekjx@state.gov

U.S Government Payment terms:

Note that NO DEPOSIT payments will be authorized.

The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates once the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.

Available Payment methods:

EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.

The attached FAR and DOSAR clauses attached form part of this contract.

52.252‑2          CLAUSES INCORPORATED BY REFERENCE

All parties must be registered in System for award management. www.sam.gov. Instructions are attached. Please provide your Unique ID once you are registered in SAM.

U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B)

Solicitation provision 52.240-90 in incorporated by reference. “By submission of its offer, the offeror represents” compliance with covered telecommunications equipment or services representations

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