SAM #15B31626Q00000009

Solicitation for Food Service Disposables and Bulk Condiments at FCI Williamsburg

The Federal Correctional Institution (FCI) Williamsburg, under the Federal Prison System (Department of Justice), is soliciting quotations from small businesses for its 1st Quarter Subsistence and Local Food Requirements. - Government Buyer: - Federal Correctional Institution (FCI) Williamsburg - Federal Prison System, Department of Justice - Products/Services Requested: - Food service disposables and condiments, including: - 10 cases of bouffant head covers (1,000 count per case) - 25 cases of disposable aprons (1,000 count per case) - 50 cases of disposable sporks (1,000 count per case) - 120 cases of Italian salad dressing (4 x 1-gallon plastic containers per case, CID A-A-20162B, Type I, Style 2) - 25 cases of honey barbeque sauce (4 x 1-gallon plastic containers per case, CID A-A-20335B, Flavor II, Type B) - 25 cases of ranch salad dressing (4 x 1-gallon plastic containers per case, CID A-A-20162B, Type I) - 15 cases of Caesar salad dressing (4 x 1-gallon plastic containers per case, CID A-A-20162B, Type I) - Unique or Notable Requirements: - All food items must have a minimum remaining shelf life of at least 90 days at delivery, as indicated by the manufacturer’s best-by or use-by date - Salad dressings and sauces must meet specific Commercial Item Descriptions (CID) standards - Vendors must state the brand on their bid for all dressings and sauces - Solicitation is set aside for small business concerns under NAICS code 311999 - Firm-Fixed Price contract; awards based on best value with emphasis on past performance - No specific OEMs or brands are named; bidders are to propose brands meeting the stated specifications.

Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued.

Solicitation 15B31626Q00000009 is issued as a Request for Quotation (RFQ) for 1st Quarter Subsistence and Local Requirements for FCI Williamsburg in Salters, SC. Completed solicitation packages must be delivered by August 28, 2026, at 2:00 PM EST.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

North American Industry Classification System (NAICS): 311999 All Other Misc. Food Manufacturing

Small Business Size Standard: 700 employees

Quoters must follow all instructions in this notice. Failure to do so may result in exclusion from consideration.

Quoters shall complete Section 17a of Standard Form 1449, including: Company Name, Phone Number, Point of Contact, and Unique Entity ID (UEI).

Pricing shall be entered on the attached specification sheet. All quoted prices shall contain no more than four decimal points.

Terms of Delivery are FOB Destination. All delivered food items must have a minimum remaining shelf life of at least 90 days from the date of delivery, as indicated by the manufacturer’s best‑by or use‑by date.

One-time delivery date for all items will occur October 1, 2026, through October 16, 2026.

Deliveries will be made to the FCI Williamsburg Warehouse, 8301 U.S. Hwy 521, Salters, SC 29590 between 8:00AM - 12:00 PM EST Monday – Friday, unless otherwise specified in SOW. The warehouse is closed on all federal holidays.

The contract type is Firm-Fixed Price. The Government reserves the right to make a single award or multiple awards, whichever is determined to be in the Government’s best interest.

The Government intends to award to the responsible quoter whose quotation conforms to the solicitation and represents the best value to the government. Awards will be based on past performance and price with past performance being most important. Past performance will be evaluated based on recent and relevant similar food supply requirements. The Government may utilize information from references and other available sources.

Orders below $15,000.00 will be placed via government purchase card. Orders $15,000.01 and above will be placed via purchase order (payment made via EFT). Invoices may be mailed to P.O. Box 220, Salters, SC 29590, or emailed to wil-businessoffice-s@bop.gov for faster processing.

The following provisions and clauses apply (included by reference): FAR clause 52.203-17 Contractor Employee Whistleblower Rights, 52.212-1 Instructions to Offerors – Commercial Products & Services, 52.212-2 Evaluation – Commercial Products and Services, 52.212-4 Contract Terms and Conditions – Commercial Products and Services, 52.204-7 System for Award Management, 52.219-1 Small Business Program Representation, 52.222-50 Combating Trafficking in Persons, 52.222-90 Addressing DEI Discrimination by Federal Contractors, 52.219-6 Notice of Total Small Business Set-Aside, 52.222-3 Convict Labor, 52.222-19 Child Labor, 52.225-1 Buy American, 52.232-40 Providing Accelerated Payments to SB Subcontractors, 52.252-1 Solicitation Provisions Incorporated by Reference, 52-252-2 Clauses Incorporated by Reference, JAR 2852.212-4 Contract Terms and Conditions, Commercial Items

*52.232-18 Availability of Funds

The point of contact for this solicitation is Justin Shortt, Supervisory Contract Specialist and Christopher Hustad, Contract Specialist: 8301 U.S. Highway 521, Salters, SC 29590. Complete quotations may be e-mailed or hand delivered.

The only format by which questions will be answered will be by e-mail at wil-contracting@bop.gov.

All future information about this acquisition, including solicitation amendments, will be posted on sam.gov.  Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information.

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