SAM #36C25026Q0634

Electrical Power Distribution Equipment Testing, Inspection, and Maintenance at Cleveland VA Medical Center

The Department of Veterans Affairs is seeking qualified contractors for comprehensive electrical power distribution equipment testing, inspection, and maintenance at the Cleveland VA Medical Center. - Government Buyer: - Department of Veterans Affairs, Network Contract Office 10 - Louis Stokes VA Medical Center, Cleveland, Ohio - OEMs and Vendors: - Cutler Hammer - Square D - Eaton - GE (General Electric) - Siemens - Products/Equipment Requested: - Switchgear and switchboards - Transformers (dry and oil-filled) - Circuit breakers (air, vacuum, insulated-case, molded-case) - Motor control centers - Automatic transfer switches - Specific circuit breakers and switchgear with part numbers and quantities: - Cutler Hammer: MDS840 (1), MDS632 (2), MDS620 (3), MDS616 (6), MDS608 (2) - Square D: RJ1600 (1), NE361200 LSG (3), NW40H (1), NW32H (2), PJ800 (1), LJ400 (1), Switchgear (1) - Eaton: SBS 630 (4), LT360032 (2), RD320T36W (2), MHDL3400F (1), Switchgear (1) - GE: AK50 (2), AK25 (4), Wavepro (2) - Siemens: WLS2A316 (1) - Services Requested: - On-site testing, inspection, maintenance, calibration, and minor repair - Tri-annual and annual testing - Preventative maintenance - Ground resistance testing - Infrared (IR) imagery - Relay calibration - Transformer oil testing - Participation in a 4-hour power outage test - Unique/Notable Requirements: - Contractors must be NETA-certified or equivalent - OSHA safety training required - Minimum five years of relevant experience - Deliverables include detailed maintenance reports, safety plans, and compliance with VA and industry standards - No government-furnished equipment; site visits required prior to bidding - Period of Performance: - Base year plus four option years

Description

Page 3 of 3 This is a Sources Sought (SS) Notice only, not a solicitation announcement and should not be considered as such. There is no solicitation available at this time. The Government will not pay for any information received in response to this SS, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This SS does not constitute a commitment by the Government. Any information provided in response to this market survey will be used for informational purposes only and will not be released. Vendor participation is not a promise of future business with the Government. The purpose of this Sources Sought is to conduct Market Research to determine an acquisition strategy for the acquisition of Electrical Power Distribution Equipment Testing, Inspection, and Maintenance. VAMC Cleveland, is seeking sources capable of completing the services described in the Statement of Work below. Electrical Power Distribution Equipment Testing, Inspection, and Maintenance STATEMENT OF WORK (SOW) as of 3/7/2026 Contracting Officer's Representative (COR).Name: TBDSection:Address: 10701 East Blvd, Cleveland, OH 44106Phone Number: TBDFax Number: TBDE-Mail Address: TBD Contract Title. Electrical Power Distribution Equipment Testing, Inspection, and Maintenance Background.Louis Stokes VA Medical Center, Cleveland, Ohio located at 10701 East Boulevard, Cleveland, Ohio 44106 is seeking a qualified contractor to provide, labor, materials, equipment, transportation, and supervision necessary to provide on-site full electrical power distribution equipment testing, maintenance, and inspections. Full maintenance includes on-site testing, maintenance, and annual preventative maintenance inspections (PMIs). Scope.The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance and inspection, testing, and/or calibration of the Electrical Power Distribution Equipment and all of its components at the Cleveland VA Medical Center of facility Electrical Power Distribution Equipment meeting NETA standards. Electrical Power Distribution Equipment Testing, Inspection, and Maintenance as defined in this Statement of Work except for those items specified as government furnished property and services. The contractor shall meet the standards in this contract. In the event faults or repairs identified during maintenance or inspection exceed basic repair, Contractor shall submit cost estimate and Scope of Work to COR for routing to CO for approval and contract modification. No repairs or work outside the scope of this contract shall be performed prior to CO approval and fund allocation. All quotes for repair parts shall be provided at the agreed upon discounted GSA rate. Power distribution equipment maintenance schedule includes tri-annual testing, maintenance, and inspection. Tri-annual testing of power distribution equipment outlined in section 5.10 of this SOW. Specific Tasks. Onsite testing, inspection, minor repair, and housekeeping. Substation and Transformer Maintenance completed tri-annually January - May (Testing Period may be adjusted to meet medical center needs)Visually inspect, tighten hardware and torque bolted connections.Manually operate each switch to check operation of auxiliaries and interlocks.Check contact wipe, clearances, and gaps as described in the manufacturer's instruction book.Clean and lubricate all moving parts with manufacturer's approved lubricants.Check electrically operable devices by conducting operating tests as described by manufacturer’s instructions.Test all control systems equipment for proper operation after maintenance is performed and before placing them back in normal service.Verify the Kirk Key interlock system.Test bus for insulation resistance.The vendor is responsible for a thorough cleaning of all substations which includes all the bus, wiring, inside panels, and any supporting parts. All cleaning products must meet substation manufacturer factory specifications. Use lint-free rags to clean conductors, contact points between the circuit breakers and main bus bars, bus bars and interior of the electrical equipment. Wipe down all sides and top of cabinet, substation or panel to remove dust/debris. Use a vacuum cleaner to remove large debris; compressed air is not to be used for this purpose. Visually inspect for signs of overheating, misaligned contacts, damaged insulation, or loose lugs. Upon completion, the COR will inspect the substation for cleanliness. The vendor is responsible for inspecting the inside of the substation and confirms no foreign objects have been left inside the substation prior to returning to service. Liquid cooled transformers must have the cooling liquid tested and replaced when tests indicate that the liquid no longer meets manufacturer's specifications. The liquid must be re-filled to meet the manufacturer's specifications. Test insulation resistance of both high and low voltage windings to ground and each other. Inspect temperature relays, gauges, switches, and alarms. If equipped with fans and pumps, verify proper operation and test. Verify three (3) phase transformer turns ratio on all taps using a three (3) phase test set. Power factor test. Dry type transformers must be thoroughly cleaned exteriorly and inspected for overheating with infra-red thermal detecting equipment. Test insulation resistance of both high and low voltage windings to ground. Inspect temperature relays, gauges, switches, and alarms. Test fans, if equipped, and inspect all vent filters. Ensure proper routing of thermocouple leads. Verify transformer turns ratio on all taps. Visually inspect and clean transformer windings. Check torque on all accessible bolted connections. Clean cells and bus components. Test bus for insulation resistance. Visually inspect the main bus. Test all accessible bolted bus connections for proper torque and integrity. Test protective relays. Verify potential and control transformers. Check the breaker lifting device for proper operation. Verify the key interlock system. Energize the control circuits and test the integrity of the breaker close and trip circuits by operating the control switches and relay contacts. Verify the proper functioning of all indicating devices. Bolted pressure switches: Clean, lubricate, and verify electrical and mechanical operation. Energize the control circuits and test the integrity of the breaker close and trip circuits by operating the control switches and relay contacts. Verify the proper functioning of all indicating devices. Verify the proper operation of the control power transfer equipment. Functional test all protective relays, where permitted. Switchgear and Switchboard Assemblies.Transformers 500 Kilovolt-Amps (kVA) or largerSwitches, Vacuum, Medium-VoltageSwitches, Air, Low-Voltage.Switches, Air, Medium-Voltage, Metal-EnclosedMotor Control, Motor Starter, Medium-VoltageMotor Control, Motor Starters, Low-Voltage.Metal Enclosed BuswaysSwitches, Air, Medium-Voltage, Metal-EnclosedSwitches, Vacuum, Medium-VoltageTransformers, Dry Type, Air-Cooled, Low-voltage, Small.Transformers, Dry Type, Air-Cooled, Low-voltage, Large.Transformers, Liquid-Filled. Circuit Breaker Maintenance 400 amps and above completed tri-annually January - May (Testing Period may be adjusted to meet medical center needs)Clean and lubricate, as necessary.Operate the breaker racking mechanisms to verify smooth operation.Operate the breakers to check the operation of auxiliaries and interlocks.For low voltage breakers, inspect arc chutes, contacts, and insulation structures in accordance with the manufacturer's instruction manual. Test each breaker with a portable secondary injection test set or primary injection test set.For medium voltage breakers, inspect interphase barriers and insulation structure for signs of damage or contamination. Check contacts in accordance with the manufacturer's instruction manual.Test insulation resistance.Test contact resistance.Circuit Breakers, Air, Insulated-Case/ Molded-Case.Circuit Breakers, Air, Low-Voltage Power.Circuit Breakers, Vacuum, Medium-Voltage. Ground Resistance Testing completed annually JulyTest Ground resistance for the main MV room and all 24 substations throughout the facility. Refer to VAH 1028 FY16.Grounding Systems.Ground-fault Protection Systems. IR Imagery completed annually in JulyInfra-Red Scanning/Thermographic Survey shall be performed on electrical equipment.Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System.Objective of this work is to detect any loose, broken, or corroded connections in the system.Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers' specifications.Infra-Red Report shall be prepared and submitted to COTR within seven (7) days of completion.Test report shall include nameplate data, test results, general condition and maintenance recommendations, and location.Color pictures shall be provided of any problem areas.Note that since this work item must be done while the Electrical Power Distribution System is energized, appropriate safety precautions must be taken before, during, and after scanning the system.The report for infrared inspections shall provide complete documentation of thermal patterns detected in the electrical equipment within the Louis Stokes VA Facility. Provide qualitative evaluation to help prioritize repairs.The infrared inspection report should meet the documentation requirements of the Infra-red inspection Institute Guideline for Infrared Inspection of Electrical and Mechanical Systems. All other published guidelines and standards pertaining to the infrared inspection of electrical and mechanical systems should be referenced and incorporated in the report and inspection.Electrical equipment (including, but not limited to switchgears, switchboards, distribution panels, motor control centers, and all related components) is inspected, tested, maintained, and/or calibrated every 36 months, and all work must be documented. NOTE: The National Electrical Testing Association (NETA) provides guidance, which is considered best practice for the maintenance of electrical equipment; these practices should be followed to the extent possible.Identify the hot spots in the electrical equipment by using infra-red thermal detecting equipment. Tighten problem connections to meet equipment manufacturers' specifications using a torque wrench or other approved devices.Repair Priority RatingsTemperature Severity Ratings are the objective and based on temperatures measured by the thermography. The exception and other reference temperatures are compared to industry standards and guidelines to produce an objective Temperature Severity Rating. The vendor is to use the following temperature criteria to assign Temperature Severity Ratings to the exceptions: #1 (0 to 18°F) Possible deficiency and warrants investigation #2 (18 to 36°F) Indicates probable deficiency, repair as time permits #3 (36 to 72°F) Indicates definite discrepancy; repair as soon as possible #4 (Greater than 72°F) Indicates major discrepancy; repair immediately Medium Voltage Relay Testing completed tri-annually January - MayProtective Relays Microprocessor Based.Calibrate and maintain adjustable protective relays.Visual inspection.Test. Medium Voltage Substation Control Power Batteries completed annually January - MayInspect, clean and check torque on bolted connections.Check for proper voltage and regulation.Perform battery impedance and resistance testing. Transformer Oil Testing completed annually April - JuneCollect cooling liquid oil sample for testing:General quality testsDielectric strengthAcid neutralizationInterfacial tensionVisual inspectionWater contentPower factorDissolved gas analysis Tri-annual 4-Hour Power Outage Test (2029)The Contractor shall be present for and will participate as a resident expert in the VAMC 4-hour test of the Essential Electrical System (EES) to be conducted on a Saturday or Sunday.This test shall fulfill the requirements of VHA Directive, Electrical Power Distribution System, NFPA 110 (e.g., Para. 8.4.9.) and The Joint Commission. This test will include opening all utility service connections serving the VAMC for a minimum of 4 hours.During the test period, verify operation of all EES components including the transfer to emergency power and return to normal service.The Contractor shall include in their bid proposal all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the Contractor's involvement is between 8 - 12 hours.The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test.Contractor shall make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Scope of Work. Maintenance ReportsContractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer Representative for immediate actions.Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System.NOTE: settings such as ATS settings, Adjustable Breaker Settings, etc., must be provided by the VA. If not available from current coordination studies, then they should have the contractor conduct a study to determine proper settings.System Function Tests. Provide function tests for all equipment listed in this Scope of Work.Test Conditions. 5.10 -- Tri-Annual Testing and Inspection Breaker Testing ListBase Year: November 1, 2026 Through October 31, 2027 Substation MV Switchgear Transformers Circuit Breakers Qty KVA Manufacturer Ampacity Energy Center Russel Gear N/A Cutler Hammer MDS840 4000 1 BE602 <!-- Additional rows omitted for brevity --> Option Year 1: November 1, 2027 Through October 31, 2028 Substation MV Switchgear Transformers Circuit Breakers Qty KVA Manufacturer Ampacity <!-- Rows omitted for brevity --> Yearly Breaker Refurbishing and Testing ListingOption Year 3: November 1, 2029 Through October 31, 2030 Substation MV Switchgear Transformers Circuit Breakers Qty KVA Manufacturer Ampacity <!-- Rows omitted for brevity --> Infra-Red Line Items for Inspection ITEM # EQUIPMENT DESCRIPTION LOCATION 1 16 Panels Main Basement, BA-151 Ambulatory Care <!-- Additional rows omitted for brevity --> Additional details, references, and instructions follow as per the original document, structured with appropriate HTML tags for clarity and readability.

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