SAM #36C26226Q1361

Microscopy System Procurement for Phoenix VA Healthcare System

The Department of Veterans Affairs, Network Contracting Office 22, is seeking a microscopy system for the Phoenix VA Healthcare System. - Government Buyer: - Department of Veterans Affairs - Network Contracting Office 22 - Phoenix VA Healthcare System, AZ - OEMs and Vendors: - No specific OEMs or vendors are named; system must be provided by an authorized distributor with OEM warranty - Products/Services Requested: - Microscopy system (quantity: 1) - Non-staining, non-destructive tissue sampling - Dynamic Cell Imaging (DCI) for intracellular activity - On-site optical tissue assessment using Interferometry - Maximum dimensions: 27.6 x 12.6 x 12.4 inches - Axial resolution: 1 μm; Transverse resolution: 1.5 μm - Minimum field of view: 1.25 mm x 1.25 mm - Maximum sample size: 27 mm diameter x 5 mm height or greater - Tissue depth exploration: 100 μm below surface - DCI frame rate: ≤ 0.1 Hz - Macro camera resolution: at least 50 μm - Supports Dicom, jpg, tiff, png image formats - Full-Field Optical Coherence Tomography (FFOCT) with 1 μm resolution in 3D - FFOCT frame rate: 75 Hz - Full color imaging - No cutting or sectioning required - Unique/Notable Requirements: - Must be delivered within 90 business days after award - Comprehensive OEM warranty required - Equipment must be free of defects - Vendor must provide an authorized distributor letter - Small business set-aside

Description

This is a combined synopsis/solicitation for commercial items in accordance with FAR Subpart 8 prepared with the format in Subpart 12.6, as supplemented with additional information included in this notice. The acquisition strategy will be a Small Business set-aside to best meet the needs of the Government. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) Solicitation number 36C26226Q1361 is issued as a Request for Quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04. (iv) This is set-aside for small businesses. This will be a firm fixed price award, provisions associated with this procurement; NAICS code 339112 and small business size standard is 1,000 employees. (v) The technical specifications are listed as brand name or equal (FAR 52.211-6 is applicable). For equal items, please include technical specifications of the ultrasound systems and components. If technical specifications showing how the equal product meets the salient characteristics are not included, your quote will be considered non-responsive. *Please refer to Salient Characteristics for full details.* NOTE: Potential offers must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics outlined above. The FAR Clause 52.211-6 Brand Name or Equal applies to this acquisition. Any items quoted as equal not confirming to the requirements of clause 52.211-6 will be considered non- responsive and not considered for award.

Vendor Requirements: 1. Vendor shall provide delivery. 2. Vendor shall provide original equipment manufacturer (OEM) comprehensive warranty on the product(s) starting from the first day of delivery. 3. Vendor provides guarantee equipment is free of defects. 4. Authorized distributor letter 5. FOB Destination delivery shall occur within 90 business days after award to the following destination address: Department of Veterans Affairs Phoenix VA Healthcare System 650 E Indian School Road Phoenix, AZ, 85012. (xii) Quotes are to be received no later than 12:00PM PST, August 18, 2026 at email address: Hanan.McCullick@va.gov, subject Quote: # 36C26226Q1361 [VENDOR NAME] late quotes shall not be accepted. Telephone responses shall not be accepted. Any questions regarding this solicitation shall be submitted no later than 10:00 PM PST August 17, 2026.

Schedule of Supplies:

Salient Characteristics: - Must have non-staining and non-destructive tissue sample - Must have Dynamic Cell Imaging (DCI) able to show intracellular activity - Must have On-site optical tissue assessment using Interferometry - Must not be larger than the following dimensions 27.6 x 12.6 x 12.4
- Must have Axial resolution of 1 um - Must have transverse resolution of 1.5 um - Must have single field of view size to be at a minimum of 1.25 mm x 1.25 mm - Must have maximum sample size to be 27 mm dia. X 5 mm height or greater - Must have a tissue depth exploration achieved at 100um below the tissue
surface - Must have a DCI frame rate to be less than or equal to 0.1 Hz - Must have a Macro camera resolution to be at least 50 um - Must have Image formats Dicom; export to jpg, tiff, png
- Must have Full-Field Optical Coherence Tomography FFOCT- 1um in 3D
- Must have a FFOCT Frame rate of 75Hz
- Must not require cutting - Must not require sectioning - Must have full color imaging

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