Gallatin Civicplus #422

Gallatin Employee Christmas Luncheon Catering Services Solicitation

The City of Gallatin Finance Department is seeking bids from qualified catering companies for its annual Employee Christmas Luncheon at the Gallatin Civic Center. - Government Buyer: - City of Gallatin Finance Department - Purchasing Manager: Scott Beaman - Vendors/OEMs: - No specific OEMs or vendors are named; open to all qualified catering companies - Products/Services Requested: - Full-service catering for approximately 525 employees - Buffet-style menu: mixed green or Caesar salad, fresh baked yeast rolls with honey whipped butter, slow roasted beef with demi-glace, cornbread-crusted chicken breast with Alabama-style barbecue sauce, mashed potatoes, southern-style green beans with bacon and onions - Beverage stations: sweet and unsweetened iced tea, filtered water - Dessert station: banana pudding, ice cream cups, pies - Coffee station: regular coffee with assorted syrups - Late-shift meal delivery for approximately 25 employees, packaged in insulated containers and delivered separately - Labor, supervision, transportation, buffet setup and maintenance, beverage and dessert stations, coffee station, cleanup, and decor matching City theme or colors - Unique/Notable Requirements: - Vendor must be properly licensed, comply with health regulations, and carry liability insurance - Experience with events of similar size required - Pricing must be provided per person and for all required services - Late-shift meal must be delivered at a specified time and packaged for temperature maintenance

Description

The City of Gallatin is soliciting sealed bids from qualified catering companies to provide food, beverages, buffet service, and related services for the annual Employee Christmas Luncheon. The event is scheduled for December 4, 2026, at the Gallatin Civic Center, with an estimated attendance of 525 employees. The scope includes labor, supervision, transportation, food preparation, setup, buffet maintenance, cleanup, and all necessary services for a complete catered luncheon. The vendor must provide a menu including salads, entrees, side dishes, beverages, dessert and coffee stations, and decor matching the City's theme. Additionally, a separate late-shift meal for approximately 25 employees is required.

View original listing