Mississippi Procurement Portal #3150006985

Document Scanning, Digitization, OCR, Indexing, and Secure Shredding Services for Alcorn State University

Alcorn State University is seeking comprehensive document management services for sensitive Human Resources and Student Employment records. - Government Buyer: Alcorn State University (Mississippi) - Vendors Mentioned: Business Systems & Consultants, Inc. (BSC), BirdDocs, Bits & Bytes Technology Solutions, Document Mountain, Neumo, Revolution Data Systems (RDS) - Products/Services Requested: - High-resolution scanning and digitization of approximately 500,000 pages - Optical Character Recognition (OCR) to create searchable PDFs - Metadata indexing compatible with Banner/Ellucian systems - Secure transportation and chain-of-custody documentation - NAID-certified secure shredding with certificates of destruction - Unique/Notable Requirements: - Strict compliance with FERPA and Mississippi public records laws - Options for both on-site and off-site service execution - Integration with university records management systems - Emphasis on data privacy, security, and chain-of-custody - Evaluation criteria include technical capability, experience, security, integration, project management, and cost - Estimated contract value: BSC proposed $62,168 for off-site scanning and indexing of 500,000 images

Description

This solicitation is an RFP for document scanning, digitization, OCR, indexing, and secure shredding services for Alcorn State University. The project involves handling sensitive Human Resources and Student Employment records with a focus on security, accuracy, and compliance with relevant laws such as FERPA. Multiple vendors submitted proposals detailing their approaches, pricing, and experience. The deadline to respond is August 17, 2026.

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