United Independent School District Ionwave #RFPC 2026-023 Addendum 1

UISD Solicits Vendors for District-Wide Creative, Event, and Entertainment Services

United Independent School District (UISD) is seeking to establish a pool of qualified vendors for a wide range of creative and event services across the district. - Government Buyer: - United Independent School District (UISD), Purchasing Department - Services Requested: - Custom apparel production, including design, digitizing, screen printing, embroidery, and specialty spirit wear - Decoration services for events, including balloon art, furniture and prop rentals, delivery, setup, teardown, and on-site coordination - Entertainment services, such as DJs, MCs, interactive performers (LED robot dancers, clowns, magicians, big heads/cabezones) - Photography services for school portraits, event coverage, and sports teams, including all necessary equipment and staffing - Videography services for capturing and editing high-quality event footage - Lighting systems and special effects, including fog machines, disco balls, laser lights, strobe lighting, and LED dance floors - Notable Requirements: - Vendors must provide detailed service descriptions, pricing, references, and proof of insurance - Compliance with district branding, age-appropriate entertainment, and legal requirements (background checks, fingerprinting) is mandatory for services involving student contact - No specific OEMs or product part numbers are mentioned; focus is on service capabilities and creative production - The contract is non-exclusive, performance-based, and does not guarantee work volume; multiple vendors may be selected - Vendors are pre-qualified for as-needed work over a three-year period, with quarterly proposal submission and board approval cycles

Description

The United Independent School District is requesting proposals from qualified vendors to provide services in custom apparel production, decoration services, entertainment services, and photography services. The solicitation aims to establish a pool of vendors for ongoing district-wide needs in these areas. Vendors must submit proposals including company information, service descriptions, pricing, insurance, and background checks. The contract is a continuous request for proposal with quarterly submission deadlines and a three-year performance period starting September 17, 2026.

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