Southington Town Planet bids #RFP-2026-014

Town of Southington HVAC and Mechanical Maintenance Services Solicitation

The Town of Southington, Connecticut is seeking qualified mechanical maintenance service providers for comprehensive HVAC and mechanical system maintenance across multiple municipal facilities. - Government Buyer: - Town of Southington, Engineering Department (David Nourse) - Facilities Covered: - Barnes Museum, Calendar House, Fire Houses #1, #2, #3, #5, Highway Department, Public Library, Police Department, Animal Control Facility, Town Hall, Panthorn Garage - OEMs and Key Equipment Brands: - Trane, Armstrong, Smith, Power Flame, AO Smith, Carlin, Price, Honeywell - Products/Equipment Requested: - Gas boilers, oil boilers, hydro/DX splits, hydro fan coils, pumps, rooftop units, ERVs, make-up air units, exhaust fans, gas/DX split systems, ductless units, gas unit heaters, gas split systems, oil furnace, boiler pumps, system pumps, cabinet heaters, unit heaters, VAV boxes, Honeywell controls, large hydro/DX splits, cooling only splits, gas furnaces - Detailed equipment counts per facility (e.g., 4 gas boilers at Police Dept, 9 gas unit heaters at Highway Dept, 19 exhaust fans at Police Dept) - Services Requested: - Preventive maintenance, biannual inspections, mid-season filter and belt changes, emergency repair services (1-hour response, 24/7 availability), parts replacement with Town approval - Scheduled inspections, lubrication, electrical checks, operational testing - Unique/Notable Requirements: - Licensed technicians required - Emergency response within one hour, 24/7 - Pricing must be provided individually and in aggregate for each building - Insurance coverage and adherence to working hours - Annual cost of living adjustment capped at 3% for renewals - Contract Structure: - One-year initial term, renewable up to three additional years - Quarterly payments, electronic proposal submission

Description

The Town of Southington is soliciting proposals for qualified mechanical maintenance services companies to perform overall HVAC preventive maintenance and service for multiple municipal facilities including museums, fire houses, library, police department, animal control, and town hall. The scope includes routine maintenance, inspections, emergency repair services, and parts replacement as needed. Bids must be submitted electronically by September 4, 2026, and the contract term is one year with possible renewals. Contact information and detailed equipment lists are provided in attachments for prospective bidders.

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