SAM #36C25926Q0727

VA Seeks Fully Equipped Eye Exam Lane for Norman CBOC Clinic

The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is seeking information from industry for a fully equipped Eye Exam Lane for the Norman Community Based Outpatient Clinic (CBOC) at the Oklahoma City VA Health Care System. - Government Buyer: - Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 19 (NCO 19), Greenwood Village, CO - OEMs and Vendors Mentioned: - Reliance (exam chair, instrument stand, pneumatic stool) - Reichert (illuminated phoroptor, tonometer starter kit) - Keeler (Vantage Plus LED Wireless Indirect) - Welch Allyn (retinoscope, ophthalmoscope, transilluminator, NiCad well handle, minor procedure light) - Gulden (prism set, prism bar set) - Volk (aspheric lenses: 90D, 20D, 78D) - Lorgnette (pinhole occluders) - Innova (ProVideo Classic Vision Testing System) - Dell (Optiplex All-in-One platform) - Packmate (handheld pachymeter) - Products/Services Requested: - One complete Eye Exam Lane setup, including: - Reliance FX-920-L Exam Chair (1) - Reliance 7900-IC Instrument Stand with wheelchair modification (1) - Reichert 11637 Illuminated Phoroptor (1) - Keeler Vantage Plus LED Wireless Indirect (1) - Reliance 5346 Pneumatic Stool (1) - Packmate 2 Handheld Pachymeter (1) - Full Diameter Trial Lens Set (1) - Welch Allyn 18245 Elite Streak Retinoscope (1) - Welch Allyn 11720 Coaxial Ophthalmoscope (1) - Welch Allyn 41100 Finnoff Transilluminator (1) - Welch Allyn 71670 NiCad Well Handle (3) - Gulden S-22 Prism Set (1) - Volk 90D, 20D, 78D Aspheric Lenses (1 each) - Snellen Reading Card (1) - Lorgnette Pinhole Occluders (1) - Gulden Horizontal and Vertical Prism Bar Set (1) - Stereo Fly Test (1) - Ishihara's Tests for Color Deficiency (1) - Reichert Tono-Vera Tonometer Starter Kit (1) - Innova ProVideo Classic Vision Testing System with Dell Optiplex All-in-One (1) - Farnsworth D15 Color Test (1) - Welch Allyn GS 600 Minor Procedure Light with Mobile Stand (1) - Unique/Notable Requirements: - 'Brand name or equal' solutions accepted for all items - Compatibility required between Welch Allyn diagnostic instruments and handles - Instrument stand must include wheelchair modification - Vision testing system must include a lifetime software license and Dell All-in-One platform - Most items are requested in a quantity of one - NAICS code: 423460 (Ophthalmic Goods Merchant Wholesalers)

Description

Sources Sought Notice Page 6 of 6 Sources Sought Notice Page 1 of 6 SUBJECT*Fully Equipped New Norman CBOC Eye Lane GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE*80111 SOLICITATION NUMBER*36C25926Q0727 RESPONSE DATE/TIME/ZONE08-25-2026 14:00 MOUNTAIN TIME, DENVER, USA ARCHIVE30 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDSN SET-ASIDE PRODUCT SERVICE CODE*3815 NAICS CODE*423460 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office NCO 19 6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 POINT OF CONTACT* Contracting Specialist Crystal Volmar Email: Crystal.Volmar@va.gov Phone: (303) 712-5825 PLACE OF PERFORMANCE ADDRESS Department of Veterans Affairs Oklahoma City Veterans Affairs Health Care System Logistics 42 ST Warehouse, Oklahoma City, OK POSTAL CODE 73105 COUNTRY USA DESCRIPTION Sources Sought Notice - New Norman CBOC Clinic Eye Lane Disclaimer: This Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Information Requested from Industry: In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List. Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met. Description of Requirement: The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for New Norman CBOC Clinic Eye Lane (brand name or equal) for Oklahoma City Veterans Affairs Health Care System. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied that the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided. Requirement Item: Item No. Part Number Item Description 1 See below New Norman CBOC Clinic Eye Lane (Brand Name or Equal) Required Salient Characteristics: Specifications Below are the salient characteristics for the Brand Name or Equal requirement: NOTE: ALL ITEMS ARE QUANTITY OF ONE(1) UNLESS OTHERWISE SPECIFIED New Norman CBOC Clinic Eye Lane Full Power Tilt Examination Chair (Reliance FX-920-L Exam chair Chocolate/Pumice): Memory Positioning Switch enables you to pre-select the chair's most used position Auto return button returns the chair to the upright position Power base and top. Use finger switches or corded foot switch to raise, lower, or tilt the chair Power tilt eliminates physical recline motion Dual-rotation locks allow you to swivel chair 350° without moving Square base Dual controls for base and top functions. Use finger switches or corded foot switch to raise, lower, or recline the chair Membrane switches and rotation locks control all operations of the chair from a sitting or standing position The Safety Switch prevents small children from operating the chair by disabling side and footswitches. Instrument Stand (Reliance 7900-IC w/instrument wells/Wheelchair modification) #20 Pearl: Upper (refractor) arm Slit Lamp Arm adjusts for instruments weighing between 12 and 60 lbs The Upper Refractor arm (5250) and the Model 5255 single lock phoropter arm (shown on 7900 NC) are standard. Both arms have a 10" vertical range, and handle instruments weighing up to 20 lbs Options 7900 IC Includes instrument wells Three rechargeable instrument wells accommodate Welch Allyn instruments Optional wheelchair option Phoropter (Reichert 11637 Illuminated Phoroptor (+cyl, Black)): ± 0.25 Flip Cross Cylinder +1.50 Retinoscopic lenses Accessory Case Nylon Face Shields Rotochart Reading Rod with Card Holder Sphere: -19.00D to +16.75D with 0.25D steps Cylinder Power: 0.00D to 6.00D with 0.25D steps Cylinder Axis: 360 degrees with 5 degree graduations Cross Cylinder: ± 0.25 Prism: 0 to 20 diopters with 1 prism diopter graduations P.D.: 48 to 75 mm with 1 mm graduations Vertex Distance: 13.75 mm, graduations extend range by 6 mm Reading Distance: 5 to 28 inches Auxiliary Dial: 10 lenses plus 2 open apertures Wireless Digital Binocular (Keeler Vantage Plus LED Wireless Indirect with slimline charging system): Software that allows use of any USB interface Provide still and dynamic images Wall mount that stores an extra lithium battery for back up Optics and mirrors automatically adjust when aperture changes 3 dimensional stereoscopic views of the retina through all pupil sizes Reliance 5346 Pneumatic Stool, #104 Chocolate: Stability & mobility The 5300 Series Stools have five legs to distribute weight evenly and ensure stability. The circumference of the base exceeds that of the seat to maintain stability in the sit-stand position Pneumatic raising and lowering with continuous ring located underneath the seat The 5346 and 5348 come with an adjustable, tilted and upholstered backrest. Horizontal and vertical tailor the stool to an ergonomic fit Stool height adjusts through a control ring located under the seat. To raise the stool, ease weight off and a pneumatic assist will raise the seat. Lift up the ring, and the stool gently descends to the desired height. Round seat & tilting, adjustable back Pachymeter (Packmate 2 Handheld): Measurement Range: Standard 200 microns to 1100 microns Accuracy: ± 5 microns Resolution: 1 micron Internal Clock Accuracy: ± 0.002% Dimensions: 7.1" (181 mm) L x 1.6" (41 mm) W x 0.9" (23 mm) D Weight: 3.6 oz (112 grams) Power Requirement: Two AAA batteries Full Diameter Trial Lens Set with Plus and Minus Cylinders, Tray and Case Retinoscope (Welch Allyn 18245 Elite Streak): Dust-Free Sealed Optics Cross Linear Polarization Filter Switch Continuous Rotation External Focusing Sleeve Halogen lamp Detect corneal abrasions with cobalt blue filter Red-Free filter used with any aperture 28 focusing lenses with range of -25D to +40D Must be compatible 3.5v NiCad Well Handle (Welch Allyn 71670) 3.5v Halogen Coaxial Ophthalmoscope (Welch Allyn 11720): Coaxial optics to produce a shadow-free spot, easier entry into un-dilated pupils, and a larger field of view Detect corneal abrasions with cobalt blue filter Polarizing filter virtually eliminates corneal reflection Sealed optics keep out dust and dirt 18 unique aperture/filter combinations for greater versatility Red-free aperture may be used with any aperture 28 focusing lenses with a range of -25 to +40 diopters Must be compatible 3.5v NiCad Well Handle (Welch Allyn 71670) 3.5v Finnoff Transilluminator (Welch Allyn 41100): Must be compatible with 3.5v NiCad Well Handle (Welch Allyn 71670) 3.5v NiCad Well Handle (Welch Allyn 71670) (Qty. of 3) Must be compatible with Welch Allyn products 11720, 41100, and 18245 Prism Set (S-22 Gulden Set) Acrylic Soap and water cleanable Almost no clinical birefringent effects Sizes: ½, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 12, 14, 16, 18, 20, 25, 30, 35, 40, 45, 50, and a red lens. 90D Aspheric Lens (Volk): Qty of 1 Field of View: 74/89 degrees Image Mag: 0.76x Laser Spot: 1.32x Working Distance: 7mm 20D Aspheric Lens (Volk): Qty of 1 Field of View: 46/60 degrees Image Mag: 3.13x Laser Spot: 0.32x Working Distance: 50mm 78D Aspheric Lens (Volk): Qty of 1 Field of View: 81/97 degrees Image Mag: 0.93x Laser Spot: 1.08x Working Distance: 8mm Snellen Reading Card: Qty of 1 Pinhole Occluders (Lorgnette): Pinhole drop-in providing 17 pinholes Capable of testing visual acuity in mydriatic patients ABS plastic construction Horizontal and Vertical Prism Bar Set (Gulden Set) Acrylic Soap and water cleanable Horizontal sizes: 1, 2,4, 6, 8, 10, 12, 14, 16, 18, 20, 25, 30, 35, 40, and 45 Diopters Vertical sizes: 1, 2, 3, 4, 5, 6, 8, 10, 12, 14, 16, 18, 30, 25, and 30 Almost no clinical birefringent effects Stereo Fly Test 1 pair of standard 3-D viewers Ishihara s Tests for Color Deficiency Concise Edition 2018 14 plate book test chart Reichert Tono-Vera Tonometer Starter Kit (Rechargeable Battery Model 16306) Tono-Vera Tono-Vera Carrying Case Tono-Vera Charging Base (16306 and 16326) Tono-Vera Base (16305 and 16325) Tono-Vera Li-Ion Rechargeable Battery Pack (16306 and 16326) Tono-Vera AA Battery Pack (16305 and 16325) Tono-Vera Training Aid Tono-Vera Spare Probe Chamber Kit Ocu-Dot® Tonometer Probes - 100 count USB-C Charging Cable (16306 and 16326) Charging Plug (16306 and 16326) Pack of Four AA Batteries (16305 and 16325) Weight: 4.2 oz. (120.3 g) Length: 8.4 in. (21.25 cm) Width: 2.6 in. (6.6 cm) Thickness: 1.2 in. (3.0 cm) Measurement Range: 5-60 mmHg (Display range 1-99 mmHg) Accuracy: ±1.0 mmHg (5-20 mmHg), ±1.7 mmHg (21-60 mmHg) Power Source: Tono-Vera Li-Ion Rechargeable Battery Pack or Tono-Vera AA battery pack Innova ProVideo Classic Vision Testing System with 24 Optiplex All-in-One Easily add charts Program your exam routine Add your preferred videos for children or patient education Add vision quality tests, including threshold distance stereo, color vision testing, cone function testing, and calibrated contrast sensitivity testing Easily interface with a TopCon or Nidek Auto-Phoropter SPECIFICATIONS Dell 24 All-In-One platform with 3-year warranty Lifetime software license Farnsworth D15 Color Test (Qty. of 1) Welch Allyn GS 600 Minor - Procedure Light with Mobile - Stand (Qty. of 1) Response to Market Research: In response to this announcement, please provide the information requested below in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met: NAICS Code: Company Name: Address: UEI (Unique Entity ID) Number: Contact Name: Phone No.: Email: Business Size Information - Select all that applies: Small Business Emerging Small Business Small Disadvantaged Business Certified under Section 8(a) of the Small Business Act HUBZone Woman Owned Certified Service-Disabled Veteran Owned Small Veteran Owned Small Business Large Business FSS/GSA Contract Holder: Yes No FSS/GSA Contract Number: Effective Date/ Expiration Date: Proposed solution is listed and available on the above FSS/GSA Contract: Yes No Available pricing structure of proposed solution (select all that are applicable below, or remove to fit your requirement): Pricing Model Please Indicate Availability Below: (Yes / No / NA) All on FSS Open Market only Mix of FSS & Open Market Firm-Fixed Price Market Research Questions: How long from execution of order/contract to delivery of product? Buy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate What percentage of the proposed product (including leases and rentals) is a: Domestic end product? _____________ (%) Foreign end product? _______________ (%) Country of Origin: Questions for Small Businesses ONLY: Limitations on Subcontracting RFO 52.219-14 What percentage of the work would be subcontracted to another company? _____ What is the business size of the subcontractor? Per RFO 52.219-14 the following conditions must be met: Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract; If subcontracting, what added value do you offer (RFO 52.215-23): Nonmanufacturer Rule (RFO 52.219-33): Does your company manufacture these proposed items? [ ] yes [ ] no Does your company exceed 500 employees? [ ] yes [ ] no If yes, list # of employees: ___ Does your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [ ] yes [ ] no Does your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [ ] yes [ ] no Does your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [ ] yes [ ] no If yes, what is the manufacturer s name? _____________ Response Instructions: Do not provide more than 8 pages, including cover letter page. Submit your response via email to crystal.volmar@va.gov. Submit your response NLT 14:00 (MST) on Tuesday, August 25, 2026. Mark your response as Proprietary Information if the information is considered business sensitive. VA has identified the appropriate North American Industry Classification System (NAICS) Code as 423460 Ophthalmic Goods Merchant Wholesalers with a Small Business size of 200 Employees. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the attached Statement of Work draft / Salient Characteristics List. (End of Sources Sought)

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