SAM #W912JB26QA085

Event Services Solicitation for 1432 EN Co Pre-Deployment Yellow Ribbon Event

This opportunity is for event services supporting the 1432 EN Co Pre Deployment Yellow Ribbon Event in Gladstone, Michigan, managed by the Department of the Army, Michigan Army National Guard. - Government Buyer: - Department of Defense, Department of the Army, National Guard Bureau, Michigan Army National Guard - OEMs and Vendors: - No specific OEMs or commercial vendors are named in the solicitation - Services Requested: - Convention room rental and fully equipped meeting space - Audio/visual equipment setup (screens, projectors, podium, microphones) - Buffet-style meal service for up to 310 attendees, including special dietary accommodations and USDA nutritional guidelines - Morning refreshments (pastries, donuts, bagels, coffee, water) - Childcare space setup with dividers, tables, chairs, diaper changing tables, and pac'n plays - Registration area setup with tables and chairs - Kid-friendly meal options for youth/child rooms - Unique/Notable Requirements: - Meals must comply with USDA nutritional guidelines and local government per diem rates - Contractor must accommodate special dietary needs - Childcare space must be furnished and equipped for nap time - Compliance with NIST SP 800-171 cybersecurity standards - Quality control and assurance plans required - Event location must be within a 10-mile radius of Gladstone, MI - No product part numbers or quantities beyond meal service (310 meals) are specified - All requirements detailed in the attached Performance Work Statement (PWS)

Description

Request for Quote SOLICITATION FOR SERVICE

Solicitation number: W912JB-26-Q-A085 Request For Quote (RFQ)

Title: 1432 EN Co Pre Deployment Yellow Ribbon Event Service

Issue date: 13 August 2026

Closing date: 31 August 2026

Contracting Office: USPFO-MI, 3423 N MLK JR BLVD, LANSING MI 48906

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, FAR 13 and supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1.0 REQUEST FOR QUOTE

1.1 The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-06.

1.2 Set aside is 100% Small Business.

1.3 Applicable size standard is $27,750.00.

1.4 NAICS: 561920 Convention and Trade Show Organizers

1.5 Period of performance: September 20, 2026

1.6 CLIN Structure: 1.6.1 CLIN 0001: Convention Room 1.6.2 CLIN 0002: Meals

1.6.3 The contractor shall provide fully equipped meeting space, lunch on 20 September 2026.

1.6.4 Audio/Visual: Screens and projectors shall be set up to allow presentations to be easily seen. One podium with one wired and one handheld microphone shall be set up in the middle of the room.

1.6.5 Childcare Space: Additional space for childcare shall be provided. One room with dividers partially open to allow older and younger kids to be in the same room while separated. Room must have at least 2 round tables with 8 chairs for activities. Room shall include 2 tables for changing diapers, 2 pac’n plays for nap time.

1.6.6 Morning Refreshments: Shall include assorted pastries, donuts, or bagels and coffee and water. Additional morning refreshments provide refreshments for vendors and Yellow Ribbon staff.

1.6.7 Lunch: Lunch will be served on 20 September 2026 in a general meeting space. Lunch shall accommodate 310 people and follow dietary guidelines. Lunch shall be buffet style outside the general meeting space. Additional lunch numbers provide meals for vendors and staff.

1.6.8 Meals: Food and Beverage: Special dietary restrictions will be accommodated. Food and beverage charges are based on servings per meal. Self-serve beverage stations are preferred. Local government per diem meal rate applies. The General Session Room shall be used for meals.

1.6.9 Meals: Meals shall follow USDA Nutritional guidelines. Substitutions are available for dietary needs. Meals will be buffet style with allergens listed on place cards.

1.6.10 Buffet meals available from 11:45 am to 1:00 pm on 20 September 2026, including garden salad, meat, vegetables, starch, vegetarian options, and drinks such as water, coffee, milk, tea, and soft drinks. Beverage stations will be nearby.

1.6.11 The Contractor shall provide the Contracting Officer Representative (COR) with the menu 14 days prior to the event.

1.6.12 Kid-friendly meal options shall be delivered to youth/child rooms, including appropriate plating and utensils.

1.7 Registration Area: Two tables with two chairs each at the entrance to the general meeting space for registration. Requirement details are in Attachment A - Performance Work Statement.

1.8 Applicable provisions and clauses are provided in Attachment.

QUOTE FORMAT

The offeror must ensure compliance with all laws, regulations, standards, and constraints in the solicitation. A statement of acknowledgment must be included in the quote to conform with all terms, conditions, provisions, and clauses.

2.1 Company information shall include: 2.1.1 Name and address (including doing business as (dba) name) 2.1.2 Point of contact (name, email, phone) 2.1.3 UEI and Cage codes 2.1.4 Tax identification number

2.2 The electronic format shall be compatible with Microsoft 365 or PDF Adobe.

2.3 All documents shall be labeled with the solicitation number (W912JB26QA085) and not password protected.

2.4 The offeror should assume the Government has no prior knowledge of its capabilities and experience. The evaluation will be based on the information in the quote.

3.0 Volume 1 - TECHNICAL CAPABILITY

3.1 The proposal shall present relevant information on the approach to meeting the PWS requirements, including processes, procedures, and relevant experience. It should include a narrative of the quality assurance plan.

3.2 Past performance of relevant experiences may be included, not more than five years prior to the solicitation date.

3.3 At least one recent past performance reference shall include similar requirements as in PWS paragraph 5.

3.4 Provide a brief description of the work performed and its similarities to the PWS paragraph 5.

3.5 The offeror shall provide rationale on how they will meet the requirements without restating them.

3.6 Technical capability and past performance will be used for evaluation.

4.0 Volume 2 - Pricing

4.1 Pricing shall be submitted according to the CLIN structure, including option periods if applicable. The total extended price for the period of performance must be included. Quotes without this may be unacceptable.

4.1.1 The price proposal must include data to establish reasonableness and completeness, including burdened labor rates and applicable classifications.

4.1.2 Identify direct labor, other direct costs, and explain escalation application.

4.2 Travel reimbursement, if applicable, will be determined by the government and not included in the quote.

4.3 The expiration date of the pricing must be prominently listed, valid for at least 60 days.

5.0 SAM REGISTRATION/JOINT VENTURE

5.1 Small business joint venture offerors must submit the required representations as per FAR provisions, including categories such as small business, SDVOSB, WOSB, EDWOSB, or HUBZone.

6.0 NIST COMPLIANCE

6.1 The contractor shall submit a self-assessment on safeguarding covered defense information per DFARS 252.204-7020.

6.2 The self-assessment shall evaluate compliance with NIST SP 800-171 controls.

6.3 The assessment must be submitted via Procurement Integrated Enterprise Environment (PIEE) to the SPRS module before submitting a quote.

6.4 The assessment shall be no older than three years.

7.0 AWARD

7.1 A firm-fixed contract will be issued per FAR 12.207.

7.2 The period of performance will start on September 20, 2026, unless otherwise instructed.

7.3 The contractor shall coordinate with the Contracting Officer Representative (COR) for scheduling performance.

7.4 A Pre-Performance Meeting via TEAMS will be held with the offeror’s point of contact, COR, contract administrator, and contracting officer. Other personnel may be invited if relevant.

8.0 BILLING INSTRUCTIONS

8.1 Invoice terms are Net 30 days.

8.2 Invoices must be for services performed; billing for future services during the period of performance is not accepted.

8.3 Inspection and acceptance will be at Gladstone, Michigan.

8.4 Quantity for service purchases corresponds to the number of invoices submitted monthly.

8.5 Invoices must be submitted through Wide Area Work Flow (https://piee.eb.mil).

8.5.1 Instructions are in clause 252.232-7006.

8.5.2 The invoice amount shall not exceed the unit of issue amount.

8.5.3 Invoices are to be submitted after service completion.

8.5.4 The COR has seven days to inspect and accept or reject the invoice. Once accepted, it is processed for payment and transmitted to the contractor.

9.0 QUOTE SUBMISSION INSTRUCTIONS

9.1 Refer to clause 52.212-1 for quote preparation. An SF1449 is not required per FAR 12.603(b).

9.2 Quotes must not contain active internet links; linked information will be removed.

9.3 Questions are due by 18 August 2026, 12:30 pm EST, via email to artwanette.l.franklin-andrews.civ@army.mil and ng.mi.miarng.list.uspfo-pc@army.mil. Questions will not be answered by phone.

9.4 It is the offeror’s responsibility to submit all required documentation before the closing date and time, including: Statement of Acknowledgement Volume I – Technical Capability Volume 2 – Pricing SF30 signed if the solicitation is amended

9.5 Quotes are due by August 31, 2026, at 12:30 p.m. EST, and should be sent electronically to artwanette.l.franklin-andrews.civ@army.mil and ng.mi.miarng.list.uspfo-pc@army.mil.

9.6 The Government reserves the right to request clarifications or hold discussions but may also award without clarification if appropriate.

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