SAM #N68520-26-RFPREQ-600000V-0043

Maintenance and Software Support for North Star Imaging CT X5000 Scanners (NAVAIR)

This opportunity is for maintenance and support services for North Star Imaging (NSI) CT X5000 scanners used by the U.S. Navy's Fleet Readiness Center under NAVAIR. - Government Buyer: - Naval Air Systems Command (NAVAIR), Commander, Fleet Readiness Centers (COMFRC) - Offices at Naval Air Warfare Center Lakehurst, NJ and Marine Corps Air Station Cherry Point, NC - OEM Highlight: - North Star Imaging (NSI), Rogers, MN - Vendors/Authorized Resellers: - Respondents must be authorized NSI resellers or the OEM - Products/Services Requested: - Maintenance Service Agreements for NSI CT X5000 Scanners - Gold Level Preventative Maintenance (Lakehurst, NJ, Serial Number 18061557) - Silver Level Preventative Maintenance (MCAS Cherry Point, NC, Serial Number 21041923) - Option to upgrade Silver to Gold - Software Maintenance Contracts (12-month, unlimited updates/support) - Software Maintenance Upgrade Fees (for lapses) - Parts: Dual Focus Analog Generator, X-Ray Tube Head for 450v - Technical support, repairs, travel, and over-and-above services - Notable Requirements: - Must provide factory-trained technician services and access to OEM maintenance manuals - Compliance with hazardous material handling and OPSEC protocols - Proof of authorized reseller status required if not the OEM - Contract Structure: - Firm Fixed Price - Twelve-month base period with one option year (potential for up to five years per addendum) - Maintenance includes bi-annual 13-point inspections, software/hardware updates, and documentation - Estimated contract value for initial year: $34,300 (with options for renewal up to five years) - NSI part numbers referenced: PM12MDT2-G, PM12MDT2-S, SW12MCT - Equipment components: HPX-450-11, XWT-225-SE - Locations: Lakehurst, NJ and MCAS Cherry Point, NC

Description

SOURCES SOUGHT: North Star Imaging (NSI) Computed Tomography (CT) Maintenance Sole Source Procurement

Notice Type: Sources Sought Title: North Star Imaging Computed Tomography Maintenance

PMT: N68520-26-RFPREQ-600000V-0043 NAICS Code: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PSC Code: J036 – MAINTENANCE/REPAIR/REBUILD OF SPECIAL INDUSTRY MACHINERY Response Due Date: 28 AUGUST 2026 at 12:00 PM EST

1.0 Introduction

The Naval Air Systems Command (NAVAIR), Commander, Fleet Readiness Centers (COMFRC), Patuxent River, Maryland intends to procure a requirement for continued maintenance support of the warfighter. The Government requires a standard and preventative maintenance service agreement for the North Star Imaging Computed Tomography X5000 (CT Scanner) equipment.  

The Government intends to solicit and negotiate with only one source under the authority of FAR 6.103-1(b). Only one responsible source and no other supplies or services will satisfy agency requirements.

Intended Source:

North Star Imaging

19875 S Diamond Lake Road

Rogers, MN 55374

[OEM/Cage Code: Z9VAFBVBKEE8/0KGB3]

Contract Type: The Government is anticipating this contract to be a Firm Fixed Price (FFP) contract.

For more detailed information regarding this requirement please email Contract Specialist, Melissa M. Walker, melissa.m.walker43.civ@us.navy.mil, with company Cage Code and access will be granted to the following via DoD Safe:

1.         Draft Statement of Work (SOW) Attachment 1

2.         Naval Air Warfare Center (NAWCD) Lakehurst (LKE), NJ (Serial Number 18061557)     Addendum Gold

3.         Marine Corps Air Station (MCAS) Cherry Point, NC, (Serial Number 21041923)     Addendum Silver

The following dates are anticipated time frames associated with this requirement:

1.         Estimated RFQ release: 19 October 2026

2.         Estimated Award Date: 1 December 2026

3.         Period of Performance (POP): The anticipated period of performance includes a twelve (12) month base period, 2 December 2026 through 1 December 2027, and one (1) option year, 2 December 2027 through 1 December 2028.

2.0 Disclaimer

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS SOURCES SOUGHT IS STRICTLY VOLUNTARY.

3.0 Requirement Description

To meet this requirement the potential offeror must be an authorized reseller of the NSI CT X5000 Scanner and be able to access the OEM maintenance manual referenced in the DRAFT Statement of Work.

Proof of Authorized Reseller Status: If the responding company is not the OEM, a letter or official documentation from the OEM confirming the respondent is an authorized reseller capable of providing the required software licenses and support to the Federal Government.  

Description

Standard 12-month Gold PM, 2 visits - Dual Tube (LKE)

Standard 12-month Silver PM, 2 visits - Dual Tube (COMFRCE MCAS CHP)

Lapse in Software Maintenance Upgrade Fee (LKE)

Lapse in Software Maintenance Upgrade Fee (COMFRCE MCAS CHP)

Standard 12-month Software Maintenance Contract - DR & CT -  (unlimited software/unlimited phone support) (LKE)

Standard 12-month Software Maintenance Contract - DR & CT -  (unlimited software/unlimited phone support) (FRC-E MCAS CHP)

Upgrade to Gold Level PM, 2 visits - Dual Tube

Parts - Dual Focus Analog Generator

Parts - X-Ray Tube Head Head for 450v

ODC - Travel

Data

4.0 Eligibility

a. The applicable NAICS code for this requirement is 811310, "Commercial and Industrial Machinery and Equipment (Except Automotive and Electronic) Repair and Maintenance” with a Small Business Standard of $12.5M.

b. The Product Service Code is J036 "Maintenance/Repair/Rebuild of Equipment – Special Industry Machinery".

c. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement. Note: FAR 52.219-14 Limitation on Subcontracting requires a small business prime on a Set-Aside to perform at least 50% of the cost of contract performance. Small business primes may now count “first tier subcontracted” work performed by similarly situated entities as if it were performed by the prime itself. Please read the full text of the clause deviation (52.219-14 Class Deviation 2021-O0008, revision 1).

5.0 Submission Details

Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this proposed action based on responses to this notice is solely within the discretion of the Government.

Although the Government intends to sole source this requirement, all responsible sources may submit a capability statement, which shall be considered by the agency if received by the response deadline.

Any vendor who believes they can meet this requirement as outlined in paragraph 3.0 must submit a brief capability statement that adheres to the following instructions:

Page Limit and Format: Five (5) 8.5 X 11-inch pages in Times New Roman font of not less than 10 points demonstrating their ability to provide the exact requested software. Document Type: Microsoft Word or Adobe PDF. Delivery: Submission via email to Melissa M. Walker melissa.m.walker43.civ@us.navy.mil Please include "Sources Sought Response: North Star Imaging CT Scanner" in the email subject line. Response date: Responses are due by 12:00 PM EST on 28 August 2026. Classified Information: No classified information shall be submitted in response to this Sources Sought. Phone Calls: No phone calls will be accepted. All questions must be submitted via email to the Contract Specialist, Melissa M. Walker at melissa.m.walker43.civ@us.navy.mil. Company Address, Company Business Size, and Points of Contact (POC), including names, phone numbers, and email addresses. All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government. Any information or materials provided in response to this Sources Sought Notice will not be returned. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought Notice.

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