SAM #PR15819016_V2

Polygraph Examiner Certification and APA-Accredited Vetting Training Center for Ecuadorian National Police

This opportunity from the U.S. Department of State's Bureau of International Narcotics and Law Enforcement Affairs (INL), through the U.S. Embassy Quito, seeks a contractor to deliver polygraph examiner certification and establish a Vetting Training Center for the Ecuadorian National Police, all in compliance with American Polygraph Association (APA) standards. - Government Buyer: - U.S. Department of State, Bureau of International Narcotics and Law Enforcement Affairs (INL), U.S. Embassy Quito - OEM/Standards Organization: - American Polygraph Association (APA) (standards and accreditation authority) - Vendors: Not specified; open to qualified contractors able to meet APA standards - Products/Services Requested: - Certification of 17 Ecuadorian National Police officers as polygraph examiners - 400 in-person academic hours over 10-15 weeks - Curriculum includes law, ethics, psychology, instrumentation, testing techniques, and practical application - Written and practical evaluations required - Development of up to 15 Primary Polygraph Instructors - Instructor training in pedagogy, curriculum development, evaluation, and supervised practicum - Establishment and APA accreditation of a Vetting Training Center - Includes institutional gap analysis, self-study, accreditation dossier preparation, APA inspection coordination, corrective action plans, and technical assistance - Unique/Notable Requirements: - All certification and training must strictly adhere to American Polygraph Association (APA) standards - Deliverables include certification documentation, instructor designation, and accreditation reports - Contractor must support the full APA accreditation process for the training center - Compliance with local VAT regulations and possible requirement for Defense Base Act insurance - No specific product part numbers or commercial equipment are listed; the focus is on professional services and institutional accreditation

Description

Cover Letter for Request for Quotation (RFQ)

                                                                                                                                                           U.S. Embassy Quito

                                                                                                                                                           Date: August 13, 2026

Dear Prospective Quoter:

Subject: Request for Quotations (RFQ) No. 19EC7526Q0009

Enclosed is a Request for Quotations (RFQ) for professional services to certify seventeen (17) polygraph examiners and establish and accredit a Vetting Training Center in accordance with the standards of the American Polygraph Association (APA), under the Police Integrity 360° Project.

If you would like to submit a quotation, please follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit your quotation to the address shown on the Standard Form (SF) 1449 that follows this letter.

The U.S. Government intends to award a Firm-Fixed-Price contract to the responsible Offeror submitting the lowest-priced, technically acceptable quotation. The Government intends to make award based on initial quotations without holding discussions; however, the Government reserves the right to conduct discussions if determined necessary.

The pre-proposal conference will be held via Microsoft Teams on August 19, 2026, at 14:00 local time in Quito, Ecuador.

While attendance is not mandatory, all prospective Offerors are encouraged to participate.

Offerors planning to attend the virtual Pre-Proposal Conference must confirm their participation no later than August 18, 2026, at 12:00 PM (noon), Quito local time. The confirmation shall include the company name, the first and last name of each company representative who will attend, and their email addresses. This information should be submitted to QuitoContracts@state.gov. The Microsoft Teams meeting invitation will be provided to the registered participants.

Questions are due by August 21, 2026, at 14:00 local time in Quito, Ecuador. No questions will be accepted after this time. Answers will be posted on SAM.gov.

Quotations are due by September 4, 2026, at 4:00 PM local time in Quito, Ecuador. No quotations will be accepted after this time. Quotations must be in English, and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to QuitoContracts@state.gov . Quotations shall be submitted in Microsoft Word, Microsoft Excel, or Adobe Acrobat (PDF) format. The total size of each email must not exceed 30 MB. If the quotation exceeds this limit, it shall be divided into separate files and submitted in multiple emails, each not exceeding 30 MB.

To be considered for award, Offerors shall submit the following:

Volume I – Technical Proposal Volume II – Price Proposal Completed SF-1449 Completed Section I – Pricing Additional information required under Section 3 – Solicitation Provisions Proof of SAM Registration.

Offerors shall be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to submission of their quotation, as prescribed under FAR 4.1102. Failure to be registered at the time of quotation submission may result in the Offeror being determined non-responsible and ineligible for award. Therefore, Offerors are strongly encouraged to complete their SAM registration before submitting a quotation.

The successful Offeror will be required to obtain any applicable Defense Base Act (DBA) insurance and provide evidence of coverage to the Contracting Officer prior to commencement of contract performance.

Sincerely

Matthew Madden Contracting Officer

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