SAM #36C24126Q0743

Tree Risk Assessment and Remediation Services for Northampton VA Medical Center

This opportunity is for tree risk assessment and remediation services at the Northampton VA Medical Center, managed by the Department of Veterans Affairs, Network Contracting Office 1 (NCO 1). - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 1 (NCO 1), Contracting Officer (90C) - OEMs and Vendors: - No specific OEMs or commercial vendors are named in the solicitation - Products/Services Requested: - Annual tree risk assessment by a certified arborist - Tree trimming and removal, including stump grinding to at least six inches below grade - Tree pruning as identified in the arborist's plan - Daily debris removal and disposal - Provision of a three-person crew with equipment (chipper, loader) for on-site work - Unique or Notable Requirements: - Contractor must be located within a sixty-mile radius of the facility - All labor, materials, equipment, and permits must be provided by the contractor - Compliance with VHA, OSHA, EPA, and Mass DEP standards is mandatory - Relevant certifications for JCI equipment are required for on-site personnel - Emergency service response required within 24 hours - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS 561730 (Landscaping Services)

Description

Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) part 12, Acquisition of Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, dated 3/13/2026, and applicable VA deviations identified herein. This solicitation is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. The associated North American Industry Classification System (NAICS) code for this procurement is 561730, Landscaping Services. The FSC/PSC is S208, Housekeeping-Grounds Maintenance. The Northampton VA Medical Center, Central Western Massachusetts Healthcare System, located at 421 N Main Street, Leeds, MA 01053, is seeking Tree Risk Assessment and Remediation services, including a qualified arborist and crew to perform a yearly assessment to identify and remediate potential risks of tree or limb failure. The applicable Wage Determination will be included as Attachment 1. STATEMENT OF WORK TREE RISK ASSESSMENT AND REMEDIATION Northampton VA Medical Center, Central Western Massachusetts Healthcare System 421 N Main Street Leeds, MA 01053 Overview General Intent The Contractor shall provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to perform the work in accordance with the contractual requirements contained herein. All work must adhere to VHA, OSHA, EPA, and Mass DEP standards. Contract Specific Requirements - Tree Risk Assessment and Remediation Following the Arborist plan, the Contractor shall perform up to one week's services trimming and/or removing trees. Prior to the start of any field work, the Contractor shall contact the contract point of contact (POC) (e.g., Contracting Officer's Representative, COR) to review proposed methods and plans for the completion of the work. Please note the bidding requirements related to this solicitation to ensure the following requirements are met. Failure to comply with bidding requirements may result in quotes being found to be not technically acceptable. The following shall be performed: Contractors are responsible for ensuring their personnel wear all required personal protective equipment (PPE). Contractors may utilize VA PPE supplies if appropriate for onsite personnel, but the Contractor is ultimately responsible for ensuring proper fitting PPE is available for its personnel; the VA shall not be liable for deficiencies or work stoppage resulting from PPE issues. Contractor shall have training records and relevant certifications for JCI equipment for all on-site personnel. Contractor's business must be within a sixty (60) mile radius of Edward P. Boland Campus, 421 N Main St, Leeds, MA 01053. General Scope Items The following is a list of general scope considerations: An arborist will work 1 day to provide an action plan for the trimming/removal of hazardous and diseased trees throughout campus. After the arborist submits the plan, the Contractor shall contact the COR to discuss product data and work plan for all materials prior to utilization. A week's worth of work will follow. Using the arborist plan, all diseased and hazardous trees will be remedied. All field work shall be scheduled at least 14 business days in advance with the POC/COR, unless service is emergency-related. In the event of needed emergency service, the Contractor will be available within 24 hours of contact. The site shall be left clean of all debris and hazardous materials daily. Site Access and Management Requirements The Contractor shall be solely responsible for the management, including all associated labor, equipment, materials, transport, and inspection, to meet the requirements of the project. The Contractor must have the following additional requirements before working on site: Contractor badge, if issued, must be obtained and visibly worn by the contractor or representative at all times while on campus. These requirements are applicable to all contractor employees and subcontractors working in and around campus buildings unless stated otherwise by the COR. The Contractor is ultimately responsible for the behavior of employees and subcontractors. Any waste generated shall be properly disposed of and documented by the Contractor. Questions or concerns shall be addressed with the COR. Proposed Schedule All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the COR: 08:00 - 16:00h Monday through Friday. Off-hour work for activities impacting normal operations or scheduling conflicts are generally 17:00 - 06:00 Monday - Friday and anytime Saturday and Sunday. Holidays excepted unless other times are arranged in advance and approved in writing by the COR. Bidding Requirements Contract line items shall be bid as follows for a 1-year period: Unit price per tree for cutting, removal, and stump removal to a minimum distance of six inches below grade. Price of a three-man crew, chipper, loader, per day. Parking Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the COR when necessary. Storage of Equipment and Materials The Contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the Contractor for their storage needs. Additionally, a contractor trailer is NOT permitted for this contract. The Contractor should schedule delivery of materials to limit the amount of storage space and time. The warehouse CANNOT accept, or store, deliveries associated with a contract and not purchased directly by the VA (i.e., no drop-shipping contract supplies). Debris Removal The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by the COR) from the campus. All waste material and debris shall be removed off the site by the Contractor and shall be disposed of in accordance with applicable State and Federal regulations. Site Utilities In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 14 calendar days in advance) and approved by the VA POC/COR. All utility shutdowns must be reviewed and approved by the VA. Material and Workmanship Quality All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the COR. This includes work performed by subcontractors. END OF STATEMENT OF WORK The contract period of performance: Base year only Place of Performance: Northampton VA Medical Center, Central Western Massachusetts Healthcare System 421 N Main Street Leeds, MA 01053 Applicable Solicitation Provisions FAR 52.204-7 System for Award Management Registration (NOV 2024) (DEVIATION NOV 2025). FAR 52.219-1 Small Business Program Representations (FEB 2024) (DEVIATION NOV 2025). FAR 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020) (DEVIATION SEP 2025). FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (NOV 2025) (DEVIATION). FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998). FAR 52.252-5 Authorized Deviations in Provisions (NOV 2020). VAAR 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008). FAR 52.219-27 Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024). Instructions to Offerors The following instructions are incorporated into 52.212-1 as an addendum to this solicitation: NAICS and Small Business Size Standard The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the RFQ. The small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition: Is set aside for small business and has a value above the simplified acquisition threshold; Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value. Submission of Quotes Submit signed and dated quotes to the office specified in this RFQ at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation. At a minimum, quotes must show: The solicitation number. The time specified in the solicitation for receipt of quotations. The name, address, and telephone number of the quoter. A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary. Terms of any express warranty. Price and any discount terms. "Remit to" address, if different than mailing address. Certifications that the offeror shall complete electronically. Acknowledgment of Quotation Amendments. Past performance information. Demonstrate ability to meet the requirements of the Statement of Work. Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Quoters shall list exception(s) and rationale for the exception(s), if any. Period for acceptance of Quotes The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. Product samples When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing. Multiple Quotes Quoters are encouraged to submit multiple quotes presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated. Late submissions, modifications, revisions, and withdrawals of quotes Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due. Any quote received after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition. If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Issuance of Purchase Order The Government may issue a purchase order to one or more quoters as identified in the RFQ. Therefore, the quoter's initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public's best interest. The Contracting Officer (CO) may issue a purchase order to other than the lowest priced quoter. Multiple awards The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the quotation, offers may not be submitted for quantities less than those specified in the RFQ. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quote. Availability of requirements documents cited in the solicitation The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil. If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision. Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil. Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by using the ASSIST feedback module (https://assist.dla.mil/feedback) or contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil. Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. Unique entity identifier The quoter shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Quoter's name and address. The Quoter also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Quoter does not have a unique entity identifier, it should contact the entity designated at https://www.sam.gov for unique entity identifier establishment directly to obtain one. The Quoter should indicate that it is planning to submit a quote for a Government RFQ when contacting the entity designated at https://www.sam.gov for establishing the unique entity identifier. [Note: The original text cuts off here, so the HTML ends accordingly.]

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