SAM #FA282326Q0064

Lenel Access Control System Multi-Year Maintenance and Support at Eglin AFB

This opportunity is for a multi-year maintenance and support contract for the Lenel Access Control System (ACS) at Eglin Air Force Base, Florida. - Government Buyer: - U.S. Air Force, 70th Contracting Squadron and 350th Special Warfare Wing (SWW), Eglin AFB, FL - OEMs and Vendors Mentioned: - Lenel (primary OEM for ACS hardware/software) - HID Global (card readers, badge printer) - HES (electrified strikes) - Altronix (power supplies, distribution board) - Power Sonic (batteries) - Dell (workstations) - Adams Rite (cylindrical strike) - Videology (badge camera) - Pilot Automotive (toggle switch) - Clinton Electronics (monitors, cameras, converters, sequencer) - Comtrol Corporation (Ethernet switch) - Wbox Technologies (LED monitor) - AJA Video Systems (distribution amplifier) - Axis (cameras, video decoder, PoE switch, LCD monitor) - Products/Services Requested: - Lenel ACS maintenance, service, and support (base year + 4 option years) - Semi-annual preventative maintenance - Annual Lenel software updates - 24/7 support with emergency response - Replacement equipment and labor at no extra cost - Support for a wide range of ACS hardware: - 26 Lenel Intelligent Controllers (LNL2220) - 49 Lenel Dual Reader Interface Modules (LNL1320) - 2 Lenel Dual Reader Controllers (LNL-4420) - 2 Lenel Power Supplies (LNL-OLS75ACTX) - 81 HID Keypad Card Readers (921PHRNEK0002D) - 54 HID Proximity Card Readers (920PHRNEK00005) - 4 HID Single Door Card Readers (HID920PHRNEK00004) - 1 HID Badge Printer (HPD 5000) - 103 HES Electrified Mortise Strikes (100612/24D630) - 6 HES Electrified Rim Style Strikes (9600630) - 1 Adams Rite Electrified Cylindrical Strike (7440630) - 20 Altronix 4A Power Supplies (AL400ULX) - 29 Altronix 6A Power Supplies (AL600ULX) - 1 Altronix 8 Fused Output Distribution Board (PD8UL) - 46 Power Sonic 12VDC 7AH Batteries (PS1270) - 11 Dell Precision Workstations (3000083093934-2) - 1 Videology Badge Camera (20K758USB-SYS-1) - 5 Pilot Automotive Toggle Switches (PILPL-SW26) - Multiple Clinton Electronics monitors, cameras, converters, sequencer - 3 Comtrol Corporation Ethernet Switches - 2 Wbox Technologies 24 LED Monitors (24LED2) - 1 AJA Video Systems HD/SD Distribution Amplifier (3GDA) - 1 Axis Interior Dome Camera (AXI P3225-LV), 1 Axis Video Decoder (CVD1), 1 Axis PoE Switch (POESW1), 1 Axis LCD Monitor (LM1) - Unique or Notable Requirements: - Vendor must be an authorized Lenel seller - All work must comply with the Statement of Work (SOW) - No refurbished or used equipment allowed; only new products accepted - 24/7 support with emergency response and no-cost replacement equipment/labor - Firm-fixed pricing required for all contract line items - Small business set-aside under NAICS 561621 - Support for a large, diverse inventory of access control and security hardware

Description

RFQ: FA2823-26-Q-0064

1. General Information & Solicitation Type This is a combined synopsis/solicitation for commercial products or services prepared in accordance  with RFO FAR Part 12. This announcement constitutes the only solicitation; a separate written  solicitation will not be issued. 1.1 Requirement Overview This requirement is managed by the Operational Contracting Division of the Air Force Test Center at  Eglin AFB, Florida. The Government seeks to award a single-award Firm-Fixed-Price Definitive  Contract to provide all necessary maintenance, service, and support of the Lenel Access Control  System (ACS) and semi-annual preventative maintenance, and annual Lenel software update and support plan of ACS equipment and workstations. Vendor must be authorized seller of Lenel products and  services that is capable of supporting the existing infrastructure. All work will be performed in strict accordance with the Statement of Work (SOW) dated 23 June 2026. This procurement is conducted under the authority of RFO FAR Part 12, Acquisition of Commercial Products and Commercial Services. 1.2 Set-Aside and Compliance This acquisition is designated as a 100% Small Business set-aside. In their responses, offerers  must explicitly identify their business size based on the applicable size standards to remain eligible for award. All relevant  provisions  and  clauses  are  incorporated  by  reference  and  remain  accessible  via www.acquisition.gov. Offerers are responsible for ensuring their proposals address all terms and conditions specified within those references.

1.3 The government intends to award a firm-fixed-price contract to the lowest-priced, responsible  offerer whose proposal conforms to all technical requirements, representations, and certifications  outlined in this solicitation. Please be advised that the government will not authorize advance payments for these services; payment will be made upon the completion and acceptance of the work as specified in the contract.

1.4 Classification and Offer Validity The  North  American  Industry  Classification  System  (NAICS)  code  for  this  requirement is 561621 (Commercial and industrial machinery repair and maintenance services), and the Product Service Code (PSC) is J063 (Maintenance, Repair, and Rebuilding of Equipment- Alarm, Signal, and Security Detection Systems), with a small business size standard of $25M.

1.5 By submitting a proposal, the offerer agrees to maintain firm pricing for a period of 365 calendar days from the date specified for the receipt of offers. Please be advised that the government is not responsible for any costs associated with the preparation or submission of a proposal. Offerers will not receive compensation for any efforts or expenses incurred in responding to this solicitation.

1.6 Pricing and Delivery Terms Offerers must provide a proposal that includes pricing for all Contract Line-Item Numbers (CLINs)  listed in Solicitation FA282326Q0064. Failure to submit firm-fixed pricing for every line item will render the proposal unacceptable and ineligible for award. Additionally, all deliverables must be provided under FOB Destination shipping terms, meaning the contractor assumes all costs and risks associated with transporting materials, goods, and equipment to the final delivery point at Eglin AFB.

2. Evaluation of Price Competition: The Contracting Officer has determined that there is a high  probability of adequate price competition for this acquisition. Following the receipt and examination of initial offers, the CO will verify this determination. If, in the opinion of the CO, adequate price competition is present, no further cost or pricing information will be requested from offerers. However, if at any point during the evaluation process it is determined that adequate competition does not exist or is no longer present, the government reserves the right to require offerers to submit additional data. This information will be used to the extent necessary to allow the Contracting Officer to make a formal determination  that the proposed price is fair and reasonable.

2.1 Basis for Award and Evaluation Process The Government will award a contract resulting from this solicitation to the responsible offerer whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price Technically Acceptable with the ability to comply with the SOW/PWS/PD

Offerers must carefully review all submission requirements, as failure to provide the requested  information will be considered non-compliant and may result in the quote being removed from consideration. The evaluation will be based on three primary factors, which are not listed in any  particular order of significance.

2.2 Evaluation Factor - Submission Requirements and Criteria

1.  Price - Offerors must submit a firm-fixed-price quotation that fulfills all RFQ requirements per the SOW dated 23 June 2026. Pricing must be provided for all specified Contract Line-Item Numbers (CLINs). Quotes lacking complete CLIN pricing will be deemed unacceptable and ineligible for award and,

2. Technical Capability - Quotes will be evaluated on the offeror's corporate experience and operational capability to efficiently deliver the required services. The proposal must clearly demonstrate a viable approach to meeting all customer requirements and objectives outlined in the SOW, alongside proof that technicians meet all necessary qualification standards.

2.2.1 If an offeror intends to subcontract any portion of this work, the proposal must explicitly include the name and physical address of each proposed subcontractor. Additionally, the offeror must provide a clear description of the specific contributions and tasks the subcontractor is planned to execute under this requirement.

2.3 Submission and Technical Requirements In accordance with RFO FAR 52.212-1, offerors must provide a technical description of the proposed items and services in sufficient detail to allow the Government to evaluate compliance with all solicitation requirements. This submission may include product literature or other necessary documentation. Offerors are expected to provide all maintenance, service, and support of the Lenel Access Control System (ACS) and semi-annual preventative maintenance, and annual Lenel software update and support plan of ACS equipment and workstations in a manner that will ensure serviceability and prevent deterioration in operational effectiveness. Please note that the Government will not accept refurbished or used equipment and materials.

2.4 Registration and Quote Formatting All submitted offers must prominently display the offeror's CAGE code, Company Name, Point of  Contact (POC), and phone number. Active registration in the System for Award Management (SAM) is  mandatory; failure to maintain an active profile at sam.gov will render an offeror ineligible for award. Furthermore, the successful vendor must be registered in Wide Area WorkFlow (WAWF) at wawf.eb.mil to facilitate payment via electronic funds transfer. Offerors must submit pricing for all listed items, as partial offers will not be considered for award. While vendors may submit quotes using their own company-generated formats, these documents must encompass all information explicitly requested within this RFQ.

2.5 Deadline and Contact Information All quote responses must be received NO LATER THAN 11:00 A.M. (CST) on Friday, 21 Aug 2026. All questions and submissions concerning this requirement must be directed to:

•  rommel.angeles.2@us.af.mil •  paul.brinckhause@us.af.mil

Solicitation Attachments: The following documents are included with this RFQ: •  Attachment 1 –Solicitation FA282326Q0064 •  Attachment 2: Statement of Work (SOW)_23June2026 •  Attachment 3:Wage Determination

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