SAM #36C24526Q0685

Procurement of Commercial Dishwasher, Soiled Breakdown, and Waste Collector Systems for VA Medical Center

The Department of Veterans Affairs, 245-Network Contract Office 5, is seeking commercial kitchen equipment and related services for the Martinsburg VA Medical Center. - Government Buyer: - Department of Veterans Affairs, 245-Network Contract Office 5 - Martinsburg VA Medical Center - Products/Systems Requested: - Heavy-duty, flight-type Advansystem commercial dishwasher and conveyor system - Features: energy savings, ventless recovery, self-cleaning, self-deliming, low water use, insulated doors, conveyor belt wash/rinse, high-volume sanitization - Soiled breakdown system - Includes: double slat belt accumulation conveyor, soiled dish table, hose clean-up station, mobile soak sink, electrical control panel, magnetic silver saver, ergonomic pre-rinse stations - Waste collector system - Includes: end gusher, side nozzles, compatibility with existing facility connections, product documentation, warranty - Services Required: - Complete assembly, installation (including electrical and plumbing), and training for all equipment - Quantities: - 1 unit each of dishwasher system, soiled breakdown system, and waste collector system - Notable Requirements: - Equipment must be fully installed and operational within 180 days - Distributors must provide manufacturer authorization letters - Only FOB Destination quotes accepted - Buy American Certificate required - Fuel surcharges not allowed - Evaluation based on technical acceptability, implementation, past performance, and price - No specific OEMs or part numbers are specified, but equipment must meet detailed technical and performance specifications

Description

This solicitation is for the purchase/install/training/assembly of three kitchen equipment: dishware system, soiled slat system, and waste collector system for 180 day fully installed and fully operational at Martinsburg VA Medical Center. This solicitation is 100% small business set aside. NAICS is 333241 and PSC is 7320. All quoters shall submit a completed SF1449 to the email address in the Combined Synopsis Solicitation. The Government will formulate its offer from the information submitted. Quoters are allowed to submit more than one quote to the solicitation.
This solicitation closes on 36C24526Q0685 August 26, 2026, at 12:00pm EST. Late submissions will not be accepted. See SOW for technical/implementation requirements, evaluation factors, place of performance, period of performance. Missing documents, incomplete responses/forms, missing one or more technical, implementation, past performance, xls spreadsheet, responses to SOW, RFQ technical/past performance, implementation, pricing XLS/PDF responses will be non-compliant/non-conforming. Government determines acceptability. Please fill out sections: Section A Blocks: 11,12, and 17a: Company name, address, Code (cage code), Facility code (DUN s #), Phone, and UEI. Section B B.1 CONTRACT ADMINISTRATION DATA (Name of company, POC, Email, Phone number) B.2 PRICE/COST SCHEDULE- ITEM INFORMATION
B.3 DELIVERY SCHEDULE- how long for delivery (i.e., estimated Date, days, or ARO) Excel Spread sheet that is provided. The submission of the excel sheet- XLS MWV Dishware Equipment spreadsheet is mandatory for this RFQ.
This solicitation has incorporated clause 52.247-34 F.O.B. Destination. Only quotes that are submitted FOB Destination will be considered; accordingly, any quote submitted FOB Origin or FOB Destination Prepaid and Ship will be considered noncompliant, and the vendor will be disqualified. The Government reserves the right to one-on-one discussions with quoters to clarify any information given. The Government reserves all rights to award all or none. This RFQ is for a single award. The Government reserves the right to exchanges/ discussions with Best-Suited Contractor Once the Government determines the contractor that is best-suited (i.e., the apparent successful contractor), the Government reserves the right to communicate with only that contractor to address and remaining issues, if necessary, and finalize a task order with that contractor. These issues may include technical and price. ****************************IMPORTANT**************************************** If the quoter is a distributor and not the manufacturer, a signed 2025 or earlier letter of distribution/ authorization from manufacturer is required for all quoters; accordingly, a failure to supply distribution/ authorization letter the quoter will be considered noncompliant and the vendor will be disqualified.
****************************IMPORTANT**************************************** 52.225-1 BUY AMERICAN SUPPLIES and 52.225-2 BUY AMERICAN CERTIFICATE are included in the solicitation the BUY AMERICAN AGREEMENT CERTIFICATE must be filled and submitted with your quote. The Buy American Certificate shall be filled out! Failure to do so will result in the quoter being found non-compliant and eliminated from the competition. (Certificate is in Section E) This solicitation will use a 20% evaluation factor added to large business and/ or a 30% evaluation factor added to small business if there is a domestic offer that is not the low offer. The restrictions of the Buy American statute apply to the low offer. See FAR 25.106 Determining reasonableness of cost. The evaluation will be the technically/implementation acceptable, past performance to come up with the best value for the Government. Fuel surcharges will not be accepted on quotes or on invoices at the time of billing. Fuel surcharges will make the quote non-compliant with the RFQ.

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