Santa Ana Unified School District Planet bids #07-27

Santa Ana Unified School District Solicits Cloud-Based Child Nutrition Software Solution

Santa Ana Unified School District (SAUSD) is seeking proposals for a comprehensive, cloud-based Child Nutrition Software solution to modernize and support its Food Services operations. - Government Buyer: - Santa Ana Unified School District (SAUSD), Purchasing Department, Orange County, CA - Contact: Michael Esparza, Director of Purchasing - Products/Services Requested: - Modular, cloud-based software covering all aspects of child nutrition program management - Inventory Module: item master, physical inventory, receiving, vendor management, reporting - Ordering Module: order substitutions, lead time, special diet ordering, detailed reporting - Purchasing Module: requisitions, POs, approval hierarchies, electronic signatures, reporting - Vendor Module: vendor management, contacts, attachments, user-defined fields - Meal Application Processing: direct certification, USDA verification, online application integration - Point of Service (POS): multi-terminal, touch screen, payment/ID methods, offline processing - School Site Management: centralized student database, account management, menu management - Food Production: site and central kitchen production records, batch requirements, inventory depletion - Menu and Nutrition Management: menu creation, nutrient analysis, cost calculation, calendar export - Child Nutrition Database: USDA recipes, nutrition data management - Special Diets/Food Allergies: allergen tracking, student alerts, medical form scanning, diabetic menu plans - Cafeteria Accounting: government reporting, AP/AR, journal entries, financial reports - Online Web Payment: online payments, account balance, family accounts, real-time updates - Implementation, training, data migration, go-live, and ongoing maintenance/support services - Unique/Notable Requirements: - Must support compliance with USDA regulations (NSLP, SBP, CACFP) - Integration with existing district equipment and systems - Modular pricing and enterprise-wide solution - Scalable, reliable, and secure cloud-based architecture - Detailed implementation and training plan required - Ongoing support, upgrades, and service-level commitments - No specific OEMs or vendors are named; the RFP is open to qualified software publishers and solution providers.

Description

The Santa Ana Unified School District is seeking proposals from qualified firms to provide a comprehensive, cloud-based Child Nutrition Software solution for Food Services. The software will support the District's child nutrition programs including the National School Lunch Program, School Breakfast Program, Child and Adult Care Food Program, and non-program food enterprises such as catering and adult meals. The solution must be scalable, reliable, and meet operational, technical, reporting, compliance, implementation, training, support, and cost requirements. Proposals must conform to the RFP documents and be submitted by September 11, 2026. The District reserves the right to reject any or all proposals and to request clarifications.

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