Moore County Civicplus #IFB 2027-02

Moore County Solicits Bids for Propane Gas Supply and Tank Services

Moore County, North Carolina, is seeking bids for the supply and delivery of propane gas and related services to multiple county facilities. - Government Buyer: - County of Moore, Property Management Department, Purchasing Manager: Terra Vuncannon - Products and Services Requested: - Approximately 60,000 gallons of new (not remanufactured or used) propane gas for county facilities - Delivery, installation, and set-up of propane, including tank monitoring services - Replacement of propane tanks as needed (cost per tank to be specified) - Annual lease of propane tanks (36 tanks currently leased; 2 tanks owned by the county) - Installation and programming of tank monitors to notify the provider when tanks reach 35% capacity - Pricing and Invoicing Requirements: - Bidders must price propane based on the cost above or below the North Carolina state contract price (Contract Number 1501B, Category A), using the Tankwagon pricing method for Zone 4 - All costs, including tank replacement and lease fees, must be clearly identified - Invoices must display both the state contract price and the applied discount - Unique/Notable Requirements: - All tanks must be equipped with monitors set to notify the provider for refueling at no lower than 35% capacity - Only new propane is acceptable; remanufactured or used goods are not permitted - Bid package must include a signed bid form, notarized non-collusion affidavit, notarized E-Verify affidavit, and a W-9 form - No specific OEMs or vendors are named in the solicitation

Description

The County of Moore is soliciting bids from qualified vendors to provide propane gas for multiple county locations. The contract covers approximately 60,000 gallons of propane gas for county facilities from October 1, 2026, through June 30, 2028. Vendors must submit sealed bids by September 2, 2026, and comply with specified instructions and requirements, including pricing relative to the North Carolina state contract price. The county reserves the right to reject any or all bids and requires vendors to include all costs such as delivery, installation, and tank lease or replacement fees.

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