Pennsylvania eMarketplace #6100066489

Onsite Scanning and Archiving of Land Records for PA DCNR

This opportunity is for the electronic scanning and archiving of land records for the Pennsylvania Department of Conservation & Natural Resources (DCNR), Bureau of Facility Design & Construction (FDC). - Government Buyer: - Pennsylvania Department of Conservation & Natural Resources (DCNR) - Bureau of Facility Design & Construction (FDC) - Scope of Work: - Onsite scanning, indexing, and archiving of approximately 700,000 pages of paper drawings and documents - Documents include 3,350 Bureau of Forestry folders and 3,525 Bureau of State Parks folders - Document sizes: 60% letter, 30% legal, 10% 11x17 or larger - All work must be performed onsite at the Rachel Carson State Office Building in Harrisburg, PA; documents cannot leave the premises - Vendor must use their own scanning equipment - Scanning must meet ANSI standards, with files delivered in PDF/A format at 300 dpi resolution - Document preparation includes unbinding, staple/paperclip removal, straightening, and repair - Indexing must follow specific folder naming conventions (county, township, project name, or physical folder labels) - Quality control and assurance required before delivery - Digital files delivered monthly via secure FTP site; physical files returned in original order and condition - Unique/Notable Requirements: - Strict onsite handling and security of sensitive documents - Compliance with ANSI scanning standards and PDF/A archival format - Vendor must provide references for similar large-scale scanning projects - Quality assurance and error resolution protocols required - No specific OEMs or vendors are named in the solicitation.

Description

This solicitation is a re-bid for the electronic recording, indexing, and archiving of approximately 700,000 pages of FDC paper drawings and documents, including folders from the Bureau of Forestry and Bureau of State Parks. The documents vary in size and quality and are located onsite at the Rachel Carson State Office Building in Harrisburg, PA. The project requires scanning, indexing, and returning the physical documents in their original order and condition. The contract duration is from execution until June 30, 2027.

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