SAM #W50S8U27QA010

Three-Year Blanket Purchase Agreement for Lodging Services – 138th Fighter Wing, Oklahoma Air National Guard, Tulsa, OK

This opportunity is for commercial lodging services to support the 138th Fighter Wing (FW) of the Oklahoma Air National Guard in Tulsa, OK. - Government Buyer: - Department of Defense, United States Air Force, Oklahoma Air National Guard, 138th Fighter Wing, 138th Services Flight - Products/Services Requested: - Lodging services for Air National Guard personnel during Unit Training Assembly (UTA) weekends - Approximately 275 to 325 room nights per UTA weekend for 115 to 160 personnel - Clean, smoke-free single and double occupancy hotel/motel rooms with midscale amenities: - Internet access, refrigerator, microwave, cable TV, iron and ironing board, alarm clock, telephone with free local access and voicemail - Sanitary bathrooms, heating, air conditioning, and ventilation - Rooms must comply with all municipal, state, and federal health and safety standards - Interior locks and keys provided to occupants - Associated support services: - 24/7 check-in/out, custodial and sanitation services, linen service, information services, concierge, shuttle, and access to amenities such as pools, lounges, and parking at no extra charge - Security standards to ensure a safe, crime-free environment - Invoicing and signed rosters submitted in WAWF within 30 days after checkout - Unique/Notable Requirements: - Lodging facilities must be within 20 driving miles of 9100 E 46th St N, Tulsa, OK - Only small businesses are eligible; no third-party vendors - Facility inspections required to ensure compliance with government standards - Pricing and cancellation terms to be specified by contractor - Compliance with Service Contract Act (SCA) Wage Determination rates - No specific OEMs or hotel brands are named; open to all qualifying small business hotels/motels in the area.

Description

The Government (138th FW) intends to enter into a Firm Fixed Price Blanket Purchase Agreement (BPA) that will consist of a three (3) year ordering period of October 31, 2026 to October 30, 2029, with 3-5 different small businesses.  This combined synopsis/solicitation is being used to set up agreements that will be used to place orders for lodging. The resulting Blanket Purchase Agreements (BPA) are not a contract but an agreement of pricing, terms, and conditions to allow for quick and efficient execution of delivery orders for lodging to benefit Air National Guard members in a Unit Training Assembly (UTA) status. 

The physical address of any property for any requirement for lodging in Tulsa, OK must be within 20 driving miles of 9100 E 46th St N, Tulsa, OK, 74115. Due to AT/OPSEC requirements, only limited dates for known required lodging will be provided in this Performance Work Statement for predetermined UTA training periods; additional dates shall be provided at the time of any resultant award to an interested party who provides a successful offer.

This combined synopsis/solicitation is 100% set aside for small business in accordance with RFO 19.104-1. No 3rd party vendors will be considered. All firms responding must be registered with the System for Award Management (SAM).  All responsive quotes will be considered by the agency.

All questions concerning this combined synopsis/solicitation must be directed to 138.FW.MSC@us.af.mil by 10:00am Central time zone on 9 September 2026. 

You may email your quote to 138.FW.MSC@us.af.mil no later than 16 September 2026 at 1:00PM Central Daylight Time.   It is incumbent upon the interested parties to verify that your quote has been received by our office.  Invoicing will be required to go through Wide Area Work Flow (WAWF) module of the PIEE website (https://piee.eb.mil).  Please provide the quote in accordance with the attached Performance Work Statement.

Basis for Award.  Award of a BPA shall be made on the basis of Lowest Price Technically Acceptable (LPTA).  An award will be made to the contractor(s) who offers the lowest rate pricing and meets or exceeds the technical requirements of this solicitation. Issuance of the BPA calls shall be made on the basis of established rates from a contractor that is most advantageous to the Government, and the availability of rooms necessary to fulfill the requirement.  Following the close of the solicitation, offers determined to be in the competitive range will be contacted to arrange for an inspection of facilities to ensure that lodging conforms with government standards for cleanliness, health, safety, and security. 

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is a request for quotes to set up pricing agreements for a Blanket Purchase Agreement; a written solicitation is not being issued. This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 which is effective as of 13 March, 2026. 

Current Service Contract Ace (SCA) Wage Determination rates will apply to this solicitation. The rates can be found at: https://www.sam.gov

The Federal Acquisition Regulation (FAR) provision and clauses which can be found at https://www.acquisition.gov/ and DOD Class Deviations (CD) which can be found at https://www.acq.osd.mil/dpap/dars/class_deviations.html apply to this combined synopsis/solicitation, subsequent Blanket Purchase Agreement and any task/delivery orders placed against the Blanket Purchase Agreement:

Provisions and Clauses are attached in the document titled: Combined Synopsis Solicitation Provisions and Clauses

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