SAM #36C25926Q0728

VA Solicits Wheelchair-Accessible Minivan with Adaptive Modifications for Salt Lake City Medical Center

The Department of Veterans Affairs, Network Contracting Office 19, is seeking quotes for a rehabilitation vehicle with wheelchair accessibility modifications for the George E. Wahlen VA Medical Center in Salt Lake City, UT. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 19 (NCO 19) - OEMs and Vendors Mentioned: - Toyota (Toyota Sienna) - Chrysler (Chrysler Pacifica) - BraunAbility (conversion/modification systems) - VMI (Vehicle Modifications Inc., conversion/modification systems) - Q'Straint (wheelchair securement systems) - Products/Services Requested: - One minivan, brand name or equal to Toyota Sienna or Chrysler Pacifica - One modification/conversion system, brand name or equal to BraunAbility or VMI, including: - Power ramp system - Lowered floor - Adaptive driving controls (hand controls, foot pedals) - Transfer seat - Wheelchair securement system (brand name or equal to Q'Straint) - Safety signage and features - OEM seating for up to 5 passengers plus wheelchair users - Installation and modification labor, including delivery to the VA Medical Center - Unique/Notable Requirements: - All products must be brand name or equal to specified OEMs - Vendors must comply with Buy American requirements - Technical specifications, delivery lead time, and Buy American certificate required in quotes - If not an OEM, vendors must provide an authorized distributor letter - 100% small business set-aside under NAICS 336110 - Delivery FOB destination - Option for up to 6-month extension for services

Description

Request for Quote (RFQ) #: Rehabilitation Vehicle with Modifications (36C25926Q0728) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 12:00pm MST, August 20th, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, August 27th, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0728. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 336110 with a business size standard of 1,500 employees. This solicitation is 100% set-aside for small business concerns. List of Line Items: Line ItemDescriptionQtyUnit of MeasureUnit PriceTotal Price 0001Vehicle (minivan configuration)1EA$$ 0002Modification/conversion system1EA 0003Installation/Modification Labor and Delivery1JB Grand Total: $ Description of Requirements for the items/Services to be acquired: Buy American: Vendors are strongly encouraged to include quotes with (all) products manufactured within the U.S. whenever possible although quotes with non-domestic products will not be excluded from the solicitation. Vendors are required to complete the FAR 52.225-2 Buy American Certificate below and include with their quote in order to verify the Country of Origin (COO) of products included in their quote. Additional requirements include: FOB shall be destination Freight shall be added to the price of CLIN 0001 and not be its own line item Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote Quotes shall annotate the expected date of delivery to the specified location Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c). Failure to meet the salient characteristics below will result in the offeror's quote not being considered for award. Failure to provide the required documents or information (information documents, quote with accurate costs, delivery lead time, Buy American certificate, clause VAAR 852.219-76, and/or authorized distributor letter) by the quote deadline will result in the offeror's quote not being considered for award. Salient Characteristics: Vehicle Base (0001) Minivan configuration (Brand name or equal to Toyota Sienna or Chrysler Pacifica) Capability to have floor removed and replaced with at least a 14" lowered floor (BraunAbility or VMI) Wheelchair accessibility: Must be able to accommodate a drop-floor, ramp-kneeling system which meet National Highway Traffic Safety Administration (NHTSA) gross motor vehicle weight capacity. Vehicle size capacity: Minimum space capacity of vehicle: Fits up to 5 passengers in OEM seats. Room for wheelchair users in addition. Cubic feet approximately 200. Link to primary market vendor for previous vehicle modifications: https://www.braunability.com/us/en/mobility-products/wheelchair-accessible-vehicles/chrysler.html Power In Floor Ramp Power Foldout Ramp Power Foldout XT Ramp Door Opening Usable Width: 33.5" / 32.375" / 32.375" Door Opening Usable Height (at Middle of Door): 55" / 53" / 57" Interior Height at Center of Vehicle: 58" / 56" / 60" Interior Height at Driver/Passenger Position: 58" / 56" / 60" Ramp Length: 51.35" / 52" / 52" Ramp Width (Usable Clear Opening): 32.25" / 30.125" / 30.125" Ramp Angle (with Vehicle Kneeled): 9.9° / 9.1° / 8.6° Interior Floor Length (Behind Front Seat Strikers): 71" Overall Interior Floor Length (Flat Area): 98.5" Interior Width at Slide Doors (Doors Closed): 68" / 64" / 64" Interior Width at B Pillars: 59.75" / 62.25" / 62.25" Seats and Interior Features Vinyl/Leather Seats Automatic transmission Power sliding-side passenger door Cruise control Tilt steering wheel Power windows Power brakes Power-door locks Power-outside mirrors AM-FM stereo/radio Back up warning system Back up camera Collision warning system Lane departure sensor Blind spot indicator Heavy-duty back-up battery Modification/Conversion Equipment (0002) Ramp: Power (in-floor or folding) ramp with 1000 lb. capacity with switch and remote with LED ramp lighting Sure-Grip Featherlite Evaluator Set with city mode option - employ an electronic accelerator and mechanical brake Right and Left: Push/Right Angle, Push/Rock, Push/Pull, and all Orthotics and Optional Operating Handles 4 Clamshell Steering Device Mounts (for steering knobs at various locations on steering wheel, used to determine optimal steering position) Standard Spinner Knob/Grip Palm Grip Amputee Grip V-Grip/Quad Fork Steering Device Tri-pin Grip Single Pin Foam Grip BB8/RF-BB8 knob with secondary control option Sure-switch 4-way adaptive vehicle secondary function switch Veigel Classic II with Veigel Commander, right-sided hand control MPS or Suregrips Left Foot Accelerator Pedal with pedal block, removable Drop Turn Signal Lever with Mount Turn Signal Lever RH with Bands and Mount Accelerator/Brakes: Left foot accelerator pedal, Accelerator guard, Instructor brake/ Driver Training Trainer Brake, steering options, and kill switch Parking brake extension Seating: 6-way transfer seat in driver’s position, Removable seat to facilitate Veteran transfer from wheelchair to driver’s seat Safety/Other: Proper signage, Mirrors, Mechanism to secure wheelchairs, Receptacle for seat belt, Seat belt extension, Rigid riser seat belt receptacle, Wheelchair securement system, Torso belts, Dual back-up battery system, Flooring with track system, Wheelchair tie down system, EZ lock power docking base, 6-way transfer seat, LED light for brake application Delivery and Acceptance To be F.O.B Destination at: George E. Wahlen VA Medical Center 500 Foothill Blvd., Salt Lake City, UT 84148 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is prejudicial, the offeror may be excluded from award considerations. All proprietary information shall be clearly marked. Submissions not specifically required by this solicitation will count against page limitations. Offerors shall include sufficient details for evaluation, confined to essential matters. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS Submission of quote shall include volumes: (I) Technical capability, (II) Price, (III) Delivery Lead Time, (IV) Buy American Certificate, and (V) Letter of Authorized Distributor. Volume I - Technical capability Submit specifications, brochures, or brochures confirming the products meet or exceed salient characteristics. Volume II - Price Complete the pricing schedule in Section (v). Volume III - Delivery Lead Time State required calendar days for delivery, including installation if applicable. Volume IV - Buy American Certificate Complete and submit the certificate. Volume V - Letter of Authorized Distributor If not OEM, submit authorization from OEM. 52.212-2, Evaluation--Commercial Items Evaluation will consider price and other factors, with factors including technical capability, price, delivery, Buy American Certificate, and Distributor Letter. The Government may award to other than the lowest priced offeror if in the best interest. Failure to provide all volumes may result in non-responsiveness. 52.212-4, Contract Terms and Conditions--Commercial Items Applicable clauses are incorporated by reference, with precedence given to RFO clauses. Additional contract requirements or terms and conditions: 52.217-8 Option to Extend Services 52.222-90 Addressing DEI Discrimination by Federal Contractors 52.225-1 Buy American 52.225-2 Buy American Certificate 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate 52.225-6 Trade Agreements 52.229-3 Federal, State, and Local Taxes 52.229-11 Tax on Certain Foreign Procurements 52.240-90 Security Prohibitions and Exclusions 52.240-92 Security Requirements 52.240-93 Basic Safeguarding of Covered Contractor Information Systems 52.244-6 Subcontracts for Commercial Products and Commercial Services 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels Provisions and Clauses Applicable to VA Acquisition of Commercial Items: VAAR clauses are incorporated by reference, including 852.203-70, 852.232-72, 852.246-71, 852.222-71, 852.233-70, 852.233-71, 852.204-70, 852.204-72, and others listed. Offerors must complete provisions or clauses incorporated by reference and submit with their offer, available at FAR and VAAR. Offers are due to stephanie.cahill@va.gov by 12:00pm MST, August 27th, 2026. Contact for information: Stephanie Cahill, Stephanie.Cahill@va.gov

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