SAM #36C10X26Q0242

VA Sources Sought: Medtronic Stealthstation Surgical Navigation Systems and Accessories

The U.S. Department of Veterans Affairs (VA) Enterprise Procurement Office is seeking sources for advanced image-guided surgical navigation systems and accessories for VA medical centers nationwide. - Government Buyer: - U.S. Department of Veterans Affairs, Veterans Health Administration, Enterprise Procurement Office - OEM Highlight: - Medtronic is the specified Original Equipment Manufacturer (OEM) for all requested systems and accessories - Products Requested: - Medtronic Stealthstation S8 Main Cart with Monitor (Part #9735665) - Medtronic Stealthstation S8 Camera Cart (Part #9735670) - Medtronic Stealthstation S8 System (Part #M072707M015) - Medtronic Stealthstation software modules (Spine, Cranial, 3D, Merge, Stereotaxy, DBS, ENT, Tractography) - Medtronic O-Arm O2 Base and related imaging accessories - Comprehensive suite of Medtronic navigation instruments, referencing sets, upgrade kits, interface kits, and sterilization trays - Detailed part numbers and descriptions provided for each item; quantities are generally one per item - Notable Requirements: - Systems must provide real-time navigation, high-resolution touchscreen monitor, compatibility with MRI/CT/3D ultrasound, FDA 510(k) approval, and interoperability with VA Electronic Health Record System - Vendors must submit technical literature demonstrating compliance with salient characteristics - Opportunity allows for brand name or equal solutions; additional compatible products may be proposed - Contract Structure: - Anticipated as a single requirements contract with a 12-month base period and four 12-month option periods

Description

1.0 DESCRIPTION This is a SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (VA) Enterprise Procurement Office (EPO), formerly the Strategic Acquisition Center (SAC), is issuing this Sources Sought Notice as a means of conducting market research to identify qualified sources with the capability and the resources to meet the Veterans Health Administration's (VHA) Non-Expendable Equipment National Program requirement for Image-Guided Surgical Navigation Systems. The EPO in conjunction with VHA is seeking a qualified source to supply brand name or equal Medtronic Stealthstation Image-Guided Surgical Navigation System on an agency-wide basis. VA intends to award a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contracts, to a supplier of this equipment. Vendors will be required to deliver complete image-guided stereotactic systems to VA medical centers and facilities throughout the United States. The anticipated period of performance is for one 12-month base period with four 12-month option periods from the date of award. However, the Government's decision as to whether to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510 — Electromedical and Electrotherapeutic Apparatus, and the associated size standard is 1,250 employees. The FAR Provision found at 52.204-7 requires that: "The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation." You may access the SAM website at SAM.gov | Home. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the SBA database at: https://www.sba.gov/veterans/#vetcert at the time of submission. Submissions for this sources sought shall be submitted by email no later than August 26, 2026, 12:00pm Eastern to the following: Alanna.Wilson@va.gov Sara.Vickroy@va.gov This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time. 2.0 SCOPE OF WORK The Image-Guided Surgical Navigation System is a stereotactic computer-aided surgical system designed to aid in the performance of minimally invasive procedures by combining medical imaging, dedicated computer software, and instrument tracking systems for guidance. The systems provide real-time, three-dimensional (3D) positioning and orientation of instruments relative to the patient's anatomy on a video display during surgery without requiring the use of an endoscope. Image-guided surgical navigation systems work in a similar way to global positioning systems (GPS) applied to the human body. They provide medical images that show the location of the instruments in real time during the procedure, and one or more imaging modalities, such as computed tomography (CT) and/or magnetic resonance imaging (MRI), may be used in the procedure. Dedicated image-guided stereotactic systems intended for particular procedures such as neurosurgery, cardiac mapping and ablation, mammographic biopsy, and cranial, spinal, orthopedic, and laryngological surgery procedures are available. Image-guided systems intended to facilitate radiosurgical procedures from the exterior of the body are also available. The following Contract Line Items (CLINs) are being considered: Contract Line Item#BrandPart NumberDescription 0001Medtronic9735665STEALTHSTATION S8 MAIN CART W/MONITOR 0002Medtronic9735670STEALTHSTATION S8 CAMERA CART 0003Medtronic9735943POWER PACK 9735943 STEALTH S8 ENG ONLY 0004MedtronicM072707M014STEALTHSTATION S7 to S8 System Trade In <!-- Additional CLINs omitted for brevity --> Offerors must propose a complete solution including associated accessories, as required for the system's full functionality. The following Salient Characteristics (SCs) are being considered: SC #SALIENT CHARACTERISTICSMETHOD OF EVALUATION SC 1Must have a minimum of 27 high resolution touchscreen monitorLiterature Review SC 2Must have Real-time navigation of images with the ability to fuse 3D preoperative images for advanced planningLiterature Review <!-- Additional SCs omitted for brevity --> Responses to this Sources Sought Notice shall include the following: Full name and address of company. SAM Unique Entity Identifier (UEI). Business Size. Manufacturer or Distributor: If distributor, provide full name, business size and address of manufacturer. If distributor, provide evidence that your firm is currently an authorized distributor for the manufacturer of the products proposed, e.g., an authorized distributor letter with current date certified by the OEM. Country of Origin designation for all products proposed. Ability to provide uninterrupted supply of products on a national scale. Technical Literature that clearly shows product(s) meets the identified salient characteristics and page numbers where each salient characteristic is met. Does vendor offer an annual service plan, Yes or No? If Yes: What does the plan cover? Does plan cover software updates only? Does the plan cover parts repair or replacement only? Does the plan cover both software and parts? Vendor is requested to provide documentation that shows information on their service plan. Is the service provided by the OEM or a subcontractor? Any additional product solution or configuration that would be beneficial to the functionality of the product line identified. Item pricing information of products, inclusive of flat rate shipping. Include any quantity discounts, noting at what level of quantity ordered should the Government expect tiered price reductions, if any. NOTE: In order for the Contracting Officer to determine whether a set-aside can be pursued, it is essential to provide pricing information. Without this information, the Contracting Officer will be unable to assess whether there is a reasonable expectation of receiving fair and reasonable pricing from socio-economic concerns. Does your firm have any subcontracting opportunities for this equipment? Identify any federal contracts vehicles held by your firm that provides this equipment. Are there any further standards or criteria, to include salient characteristics and subfactors, VA should consider in a procurement action for this equipment? Are the Government's specifications unduly restrictive? Any additional information the Government should know prior to issuing a solicitation. Additional Links: Learn more about SAC and its mission

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