SAM #36C25626Q1207

Procurement of Commercial Letter Folding and Inserting Machine with Installation and Maintenance for Alexandria VA Medical Center

This opportunity is for the procurement and installation of a commercial-grade letter folding and inserting machine at the Alexandria VA Medical Center in Pineville, Louisiana. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 16, Houston, TX - Products and Services Requested: - 1 BASIC 2 Folder Inserter (part number 03211FD6210BASIC2) - 1 Performance Package Upgrade for increased speed and multi-sheet feeding (part number 03211FD621025) - 1 BASIC 2 Annual Maintenance Contract (part number 03211FD6210B2ASAY1) - Delivery, installation, and on-site training - Key Requirements: - Machine must process over 1,000 letters per day - Support for multiple fold types, automatic insertion and sealing - User-friendly interface - Installation and training included - Minimum 90-day warranty and five-year service plan - Annual maintenance contract for one year - Notable Details: - 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB) - Firm-fixed-price acquisition - No specific OEMs are named, but the part numbers suggest a specialized commercial mail equipment manufacturer

Description

A.1 COMBINED SYNOPSIS/SOLICITATION

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201.-1, in conjunction with FAR Part 13, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

2. The combined synopsis/solicitation number is 36C25626Q1207. It is issued as a Request for Quote. The Government anticipates awarding one firm-fixed price purchase order resulting from this solicitation.

3. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026)

4. This requirement is recommended to compete as 100% for Service Total Disabled Veteran Owned Small Business Set- aside FAR Part 12.201. The North American Industry Classification System number is 333310 with a size standard of 1,000 Employees.

5. Place of Performance:

Alexandria VA Medical Center 2495 Shreveport Hwy Pineville, LA 71360

1. Delivery Schedule/Installation: All services shall be performed and completed no less than 30 days and no more than 60 calendars days from the date of award.

2. All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Rhonda Gibson at Rhonda.gibson2@va.gov no later than 10:00A.M. Central Time on Friday 14 August 2026.

3. Quotes are due no later than Wednesday 19 August 2026 at 5:00 P.M. Central Time and shall be submitted electronically via e-mail to the Contract Specialist, Rhonda Gibson at rhonda.gibson2@va.gov

APPLICABLE Provisions and Clauses:

The provision at 52.212-1 Introduction to Offerors Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

Additional Links:VA Home Page

View original listing