SAM #36C24226Q0826

VA Northport Window Treatment Replacement: Webblock and Solomount Shades

The Department of Veterans Affairs, Network Contracting Office 2 at Northport VA Medical Center is seeking a contractor for turnkey replacement of window treatments in Buildings 65 (1st floor) and 64 (2nd floor). - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 2, James J. Peters VA Medical Center - OEMs (Original Equipment Manufacturers): - Webblock (anti-ligature shades) - Solomount (window shades) - Products/Services Requested: - 56 Webblock anti-ligature window shades for bedrooms and toilet rooms - 163 Solomount window shades for all other windows - All shades must use WT Shade materials with 1–3% openness - Measurement, supply, and installation of all shades, including all mounting hardware and accessories - Removal and offsite disposal of existing window treatments - Unique/Notable Requirements: - Contractor must be an authorized supplier and installer for the specified OEMs - Strict adherence to safety protocols and protection of VA property - Compliance with facility operational constraints and warranty terms (25-year for certain products, 10-year for others, 3-year installation warranty) - Preference for domestic manufacturing and small business participation - All work must be completed within a 28-day period (20 working days)

Description

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, FAC Number 2026-01, effective date of 03/13/2026. This solicitation is set-aside for Small Business. The associated North American Industrial Classification System (NAICS) code for this procurement is 314120, with a small business size standard of 750 employees. The FSC/PSC is 7230. The Northport VA Medical Center is seeking sources that can provide Webblock anti-ligature shades and Solomount Window Shades. The VA has a preference for domestic end items manufactured in the United States. All interested companies shall provide quotations for the following: Line Item Description/Part Number Quantity 0001 Measure, supply and install Webblock shades 56 0002 Measure, supply and install Solomount shades 163 Statement of Work: Awarded vendor is to measure all windows to confirm sizes, order all required shades, and determine the best installation method for each type of shade and window. The contractor is to remove existing window treatments, cart offsite for disposal at the contractor's expense, and install new window shades in Building 65 1st and Building 64 2nd floor. Bedrooms and toilet rooms are to be Webblock anti-ligature shades, all other windows on these buildings/floors are to be Solomount window shades. Fabric of shade to be from the WT line at 1-3% openness and will be chosen by the VAMC Interior Designer. Project Scale: 1st floor of Building 65 and 2nd floor of Building 64 — all windows unless otherwise noted. 56 windows will require shades that are Webblock, 163 windows will require shades that are Solomount. Heights are approximately 70" H, widths range from 31" to 81". Matrix and floorplan are attached. Project Overview: This Statement of Work outlines the removal and offsite disposal of existing window treatments across two buildings, followed by the supply and installation of new Webblock window shades in all bedrooms and Solomount window shades in all other areas. Scope of Work: Measure and assess all windows in Building 65 1st floor and Building 64 2nd floor for exact measurements and installation requirements prior to answering solicitation. Apply measurements to shade order of Webblock window shades in bedrooms and bathrooms and Solomount window shades in all other locations. Order shades based on plans, matrix, field measurements, and site conditions. Contact COR to schedule installation dates after order has shipped. Provide a schedule of work times and locations for each day and a timeframe for overall installation for each building and how it will be accomplished logistically. Upon approved schedule, remove existing window treatment, dispose of off property per all state, federal, and local laws, and immediately replace the window treatment with the correct associated window treatment, complete with all hardware and fabric. Webblock window shades will be installed in toilets and bedrooms, Solomount window shades will be installed on all other windows in Building 65 first floor and Building 64 second floor. A. Removal and Disposal Remove all existing window treatments from all windows in both buildings. Detach brackets, hardware, and associated components as required. Transport and dispose of all removed materials off property in compliance with local regulations. Leave each workspace clean and free of debris. Vacuum all dust created by the removal and replacement of window shades. Return all walls, ceilings, windows, and floors to the same condition as before the work started. B. Supply New Window Shades Verify and confirm all window measurements onsite prior to ordering materials and products. Order and provide Webblock window shades for all designated bedroom windows and toilet windows in Building 65 first floor and Building 64 second floor. Order and provide Solomount window shades for all other windows in Building 65 first floor and Building 64 second floor. C. Installation Install Webblock shades in specified bedroom and toilet windows in Building 65 1st floor and Building 64 second floor. Install Solomount shades in all remaining windows in Building 65 1st floor and Building 64 second floor. Ensure all shades are properly mounted, level, and fully operational. Remove all packaging and installation debris from the site. Leave each workspace clean and free of debris. Vacuum all dust created by the removal and replacement of window shades. Return all walls, ceilings, windows, and floors to the same condition as when work commenced. D. Materials and Equipment Contractor to supply all shades, mounting hardware, brackets, and accessories for a full and complete installation of Webblock and Solomount window shades for all windows included in this project. Contractor to provide all necessary tools and equipment to complete the work safely and efficiently. E. Responsibilities Contractor Responsibilities: Perform all work in a professional and safe manner. Protect interior finishes during removal and installation. Maintain a clean and orderly workspace. Comply with building rules, codes, and safety guidelines. Client Responsibilities: Provide access to all areas and windows during scheduled work hours. Confirm shade selections, fabric choices, control types, and installation locations prior to ordering. F. Warranty Product Warranty: Webblock and Solomount shades include a manufacturer warranty covering defects in materials and mechanisms as specified by the manufacturer. This warranty is executable by VAMC, Northport with InPro. The product is warranted against defects for the period specified below, provided proper installation and use. The warranty extends only to the original purchaser and for the initial installation only. The warranty term starts as of the invoice date. 25-YEAR LIMITED WARRANTY for clutch roller shades, motorized roller shades, wrapped frame fixed panels, fixed shades, and shading enclosures. 10-YEAR LIMITED WARRANTY for CF cordless roller shade springs, Webblock cordless roller shades, and Secured Panels. Installation Warranty: Contractor will provide a workmanship warranty covering installation defects for 3 years. Warranty excludes damage caused by misuse, tampering, or environmental factors outside manufacturer recommendations. G. Schedule All work schedules will be approved by COR and will be on weekdays between 8 am and 4 pm. Federal holidays are not workdays: New Year’s Day, Martin Luther King Jr. Birthday, Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day. Work outside hours must be approved and scheduled in advance at no extra cost. Work will only commence after all materials are ordered, delivered, and stored properly. Materials must be moved daily to the work location; no storage on or in patient areas. Tools cannot be left unattended during installation. Project timeline will be coordinated with the COR and reviewed with end users, adjusting if necessary. H. Acceptance The project is complete once all shades are installed, tested, and debris removed. I. Product Specifications CF300 SoloMount® Cordless Shade (Technical Data): Mounting: Ceiling, wall, or jamb mount via proprietary brackets. Spring Mechanism: Balanced spring supporting up to 12 lb load. Roller Tube Diameter: 1.5" or 2". Retractable Idler: Mounted on idle side, color-coordinated. Fascia Options: 4.5" fascia in various colors. End Caps: Matching finishes. Extendable Wand: 28"–52". Light-Blocking Accessories: Optional side channels, sill channels, or light stop angles. Wall-Mount Angle: 4¾" × 4¾" × 1¼". System Size Capacities: Width 17"–120", Height up to 144". Certifications: WCMA, Best for Kids, fire-rated, anti-bacterial, Green Guard. WebbLok® Shade System (Technical Data): Design: Heavy-duty, tamper-resistant for high-security environments. Security Box & Back Plate: Steel, conceals roller mechanism. Cordless Spring Roller: Finger-clip operation with preset stops. Guide Tracks & Mullions: Includes guide tracks; optional mullions. Fabric Options: Solar screen fabrics, reinforced vinyl, custom printed fabrics. Fabric Properties: 100% vinyl or 20% polyester/80% PVC, Fire & Cleanability: NFPA 701, CA Title 19, anti-bacterial, Green Guard, cleanable. Size Limits: Width 16"–72", height up to 96" or 2.5× width. Color Options: White, off-white, silver, etc. I. General Requirements Safety is the highest priority; work involves Outpatient Residential Mental Health Units. Turn-key operation as per this SOW. Facility shall operate during work; coordinate with the COR for scheduling. Work during regular hours (8 am–4:30 pm); off-hours work requires prior approval. Complete one room at a time; materials for each room must be onsite before work begins. No work before receipt of all approved submittals and written authorization. Submittals due within 10 days of Notice to Proceed. Utilities needed must be communicated within 10 days. Provide documentation that products are suitable for medical facilities. Responsible for all work, supervision, and materials. Protect property from damage; restore damaged areas at contractor’s expense. Visit site beforehand; verify measurements; work in accordance with best practices. Furnish qualified professionals, materials, and equipment. Work independently with approved schedule. Workmanship must produce a complete, working shade system. Vehicles and equipment keys removed when unattended; park in approved spots. Material storage requires prior approval; submit requests 10 days in advance. Unloading and parking at designated areas only. Use only service elevators; protect during use. Minimize noise; coordinate with the COR; no radios or loud devices near patient areas. Cover furnishings with plastic or drop cloths; remove debris daily. Photography of patients or personnel is prohibited. This contract does not involve access to VA patient/employee information or records. Schedule of estimated window types and sizes and Floor Plans of NIC windows NIC windows: Building 65 1st Floor: <!-- Floor plan images or descriptions would go here --> Building 64 2nd Floor: <!-- Floor plan images or descriptions would go here --> Matrix of window estimated sizes and types: Webblock shades in bedrooms and toilets: <!-- Table of window sizes and quantities --> Building # | Width | Length | Quantity 65 | 46 | 75 | 9 65 | 37 | 75 | 9 65 | 31 | 75 | 3 64 | 46 | 75 | 9 64 | 37 | 75 | 14 64 | 31 | 75 | 5 64 | 76 | 75 | 7 Solomount shades in all other rooms: <!-- Table of window sizes and quantities --> Building # | Width | Length | Quantity 65 | 46 | 75 | 13 65 | 37 | 75 | 31 65 | 31 | 75 | 12 65 | 36 | 75 | 14 64 | 46 | 75 | 37 64 | 37 | 75 | 23 64 | 31 | 75 | 26 64 | 81 | 75 | 7 Materials and finishes will be WT Shade materials 1-3% openness and standard valance, and guide finishes once provided to the VAMC. Place of Delivery: Northport VA Medical Center79 Middleville RoadNorthport, NY 11768 The full text of FAR provisions or clauses may be accessed electronically at: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) The following solicitation provisions and clauses apply to this acquisition: 52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023) 52.204-7 System for Award Management Registration, with Alternate I (OCT 2018) (DEVIATION NOV 2025) 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025) 52.219-6 Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025) 52.219-8 Utilization of Small Business Concerns. (JAN 2025) (DEVIATION NOV 2025) 52.225-2 Buy American Certificate (OCT 2022) 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (MAR 2026) (DEVIATION NOV 2025) 52.222-36 Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025) FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025) FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors. (DEVIATION DATE) FAR 52.225-2 Buy American Certificate. (OCT 2022) FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025) All quoters shall submit the following: One (1) quote in PDF format One (1) Buy America Certificate All quotes shall be sent to the Contracting Officer at Jonatan.Rondon@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025) As prescribed in 12.205(a)(2), insert a provision substantially as follows: Evaluation Commercial Products and Commercial Services (Deviation Date Oct 2025) (a) Evaluation factors. The Government will award a contract to the responsible Offeror whose offer is most advantageous to the Government, considering price and other factors. The factors include: Technical capability of the item offered to meet the Government requirement. Price; evaluated by summing all line-item prices. Period of Performance with Delivery; ability to meet project completion from award date. (b) Notice of award. The Government will notify the successful Offeror in writing. The offer's expiration time is the deadline for acceptance. (c) Evaluation Approach. Quotations will be compared to determine the best benefit to the Government. The Government may consider benefits other than lowest price. (End of provision) Offerors must complete annual representations and certifications via SAM.gov. Responses should include the statement: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." or "The terms and conditions in the solicitation are acceptable with the following exceptions:" Exceptions and rationale should be listed. Responses are due by August 21, 2026, at 1600 EST to Jonatan.Rondon@va.gov. Late submissions will be handled per FAR 52.212-1(f). Questions should be directed in writing to: Jonatan RondonContracting OfficerNetwork Contracting Office (NCO2)Margaret Cochran Corbin VA Campus423 East 23rd Street, 14045-WNew York, NY 10010212-686-7500 ex. 16490Jonatan.rondon@va.gov Additional Links: VHA

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