New York State Contract Reporter #26-189

SUNY Downstate Health Sciences University Physical Inventory and Asset Management Services

SUNY Downstate Health Sciences University is seeking a qualified vendor to perform a comprehensive physical inventory of its movable and fixed capital assets across its campus and satellite locations. - Government Buyer: - State University of New York (SUNY), Downstate Health Sciences University (DHSU), Contracts & Procurement Office - Scope of Work: - Complete physical inventory of approximately 16,000 assets (including 4,500 active assets) across 20 buildings - Use of barcode and/or RFID scanning technology for asset identification - Reconciliation of inventory results and updates to the Real Asset Management (RAM) system - Weekly progress reports and detailed departmental reporting - Valuation services (including photographs) for new assets found with an estimated value of $5,000 or more - Final comprehensive reporting and data upload - Ongoing annual property management and inventory perpetuation services anticipated - Requirements: - Vendor must have at least 10 years of relevant experience - Staff must have experience in academic hospital settings - Diversity and inclusion goals: SDVOB (6%), MBE (15%), WBE (15%) - No specific OEMs or technology vendors are named; the RAM system is the asset management platform in use - Contract duration: Initial inventory to be completed within five months, with a five-year contract term and annual service options

Description

This Request for Proposals (RFP) solicits offers from qualified vendors to provide a complete physical inventory of movable and fixed capital assets for SUNY Downstate Health Sciences University. The scope includes conducting simultaneous inventories of movable equipment and fixed assets using barcode and optical scanning technology, with reconciliation and updates to the Real Asset Management (RAM) system. The project requires weekly progress reports, valuation services for new assets over $5,000, and comprehensive final reporting. The contract term and number are to be determined, with a maximum project duration of five months.

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