SAM #FA452826QPKB8

Event Planning and Hospitality Services for Air Force Family Retreat at Great Wolf Lodge, MN

This opportunity involves the U.S. Air Force 5th Maintenance Group (5 MXG), Chaplain Corps (5 MXG/HC), seeking comprehensive event planning and hospitality services for a Single Airmen & Family Retreat at Great Wolf Lodge Water Park in Bloomington, MN. - Government Buyer: - U.S. Air Force, 5th Maintenance Group (5 MXG), Chaplain Corps (5 MXG/HC) - OEMs and Vendors: - No specific OEMs or commercial vendors are named; Great Wolf Lodge is the venue. - Products/Services Requested: - 20 sleeping rooms (two queen beds each) at Great Wolf Lodge for 3 nights - 280 meal vouchers (5 per person for 56 attendees, up to $100 per person, covering breakfast, lunch, and dinner) - 1 meeting/conference space for up to 56 participants, with audio/visual support, projector, podium, and coffee/water service - 112 two-day water park passes for 56 participants - Chartered bus transportation for 56 passengers between Minot AFB, Great Wolf Lodge, Mall of America, and West Acres Mall - Event planning, management, and retreat facilitation (mentoring and resiliency training by Chaplain Corps) - Unique/Notable Requirements: - All hotel rooms must include water park access - Meal vouchers are capped at $100 per person and must cover buffet-style meals - Conference space must support AV needs and provide refreshments - Transportation must be coordinated for the full group according to a specified schedule - Retreat facilitation includes mentoring and resiliency training in an ecumenical environment

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with Revolutionary Far Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. 

Solicitation number FA452826QPKB8 is issued as a request for quotation (RFQ) for event planning services. The 5th Maintenance Group (5 MXG) True North Chaplain has a requirement for a contractor to facilitate events for a Single Airmen & Family Retreat at the Great Wolf Lodge in Bloomington MN September 18-21, 2026, in accordance with the attached Performance Work Statement (PWS). 

This acquisition is 100% set aside for small business concerns. The North American Industry Size Classification System (NAICS) code associated with this requirement is 561920. The Small Business Size Standard associated with this NAICS is $20.0M. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Line Items:

1. Hotel Rooms (20 two-queen-bed rooms for 3 nights with waterpark access/passes included)

2. Meal Vouchers (5 per person for 56 people to cover 3 Breakfasts & 2 Dinners)

3. Conference/Meeting Room for Trainings

4. Water/Coffee for Trainings 

5. Event Planning & Management

NOTICE TO OFFERORS: Funds are not presently available for this effort. No award will be made until, and unless, funds become available. The Government reserves the right to cancel this requirement, either before or after the closing date. In the event the Government cancels this requirement, the Government has no obligation to reimburse an offeror for any costs.

Quotes are due no later than 2:00 p.m. CDT on August 19, 2026. Quotes must be emailed to rylan.stafford@us.af.mil AND nitra.latta.2@us.af.mil.

View original listing