SAM #36C25926Q0734

VA Solicitation for Portable Reverse Osmosis Water Purification Systems for Hemodialysis

This opportunity involves the procurement of portable water purification systems for a VA medical center's hemodialysis department. - Government Buyer: - Department of Veterans Affairs (VA), Network Contract Office 19 - George E. Wahlen VA Medical Center, Salt Lake City, Utah - Products/Services Requested: - Five (5) Portable Reverse Osmosis (RO) Water Purification Systems - Must meet AAMI grade water standards (ANSI/AAMI 13959) - Compatible with B. Braun hemodialysis machines - Features: low noise, chemical-free hot water disinfection, tolerance for low/variable inlet water pressures - Includes operator manuals and quick reference guides - System orientation and labor/installation services - Unique/Notable Requirements: - Compliance with Buy American provisions - Submission of technical specifications and Buy American Certificate - OEM authorization letter required if vendor is not the manufacturer - Direct delivery to installation location (no drop shipments or warehouse staging) - Delivery and installation within 30 days of contract award - No specific OEMs or part numbers are named, but salient characteristics and performance standards are detailed.

Description

Request for Quote (RFQ) 36C25926Q0734: Five Portable Reverse Osmosis Water Purification Systems This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 12:00pm EDT, 8/14/2026 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to joseph.wurmstein@va.gov no later than 2:00pm EDT, 8/18/2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0734. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 16, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 334510 with a business size standard of 1250 employees. List of Line Items Line ItemDescriptionQtyUnit of MeasureUnit PriceTotal Price 0001Portable Reverse Osmosis Water Purification Systems (see SOW for specifications)5EA$$ 0002System Orientation1EA 0003Labor/Other1EA Grand Total: $ Description of Requirements for the items/Services to be acquired: Statement of Work Portable Reverse Osmosis Water Purification Systems Purpose: Salt Lake City VA Medical Center needs five Portable Reverse Osmosis (RO) Water Purification Systems which will be used at The Salt Lake City Veterans Affairs Medical Center in the Hemodialysis Department. Scope: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. Contractor shall furnish and deliver five RO Water Purification Systems. Background: The Salt Lake City VA Medical Center needs 5 portable RO Water Purification System to provide water for use during hemodialysis treatments. The system must be equipped with reliable components that help enable simple operation and straightforward management of routine maintenance protocols. The Portable RO Water Purification System must use proven RO technology to provide water for use during hemodialysis treatments. The system must be equipped with reliable components that help enable simple operation and straightforward management of routine maintenance protocols. Period of Performance: The items being requested shall be delivered 30 days from date of contract award. This is a one-time purchase; delivery should be completed within 30 days from date of award. Working hours are between 6:00 a.m. and 3:30 p.m., Monday through Friday. All federal holidays are excluded. The VA follows all Federal holidays that are set by law (USC Title 5 Section 6103). The Government hereby provides notice and Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays: New Year’s Day – January 1st Martin Luther King’s Birthday – 3rd Monday in January President’s Day – 3rd Monday in February Memorial Day – Last Monday in May Independence Day – July 4th Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – November 11th Thanksgiving Day – Last Thursday in November Christmas Day – December 25th In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Executive Order. Any other day designated by the President’s Proclamation. Any other day designated by Federal Statute. Place of performance: Delivery will be made to Salt Lake City VA Medical Center, 500 Foothill Blvd, Building 7A, Salt Lake City, Utah, 84148. Contractor shall provide on dock delivery. POC for this delivery is NX Inventory Managers, VHASLCLogisticsNXInventoryMgrs@va.gov, and can be reached via phone at 801-582-1565 ext. 3472 or 1984. Deliveries should be labeled as follows: Attn Warehouse: George E Wahlen Department of Veterans Affairs Medical Center 500 Foothill Blvd, Building 7A, Salt Lake City Utah, 84148 Item Specifications: Contractor shall provide 5 new purchases of Portable RO Water Purification Systems for George E Wahlen Department of VA Medical Center, 500 Foothill Blvd, Building 7A, Salt Lake City Utah, 84148 a. Salient Characteristics: Weight equal to or below 100 lbs Water line filter to protect against endotoxin and ongoing bacterial exposure Must be able to tolerate low and variable inlet water pressures Meets AAMI grade water standards as per ANSI/AAMI 13959 Performance with Low Feed-Water Pressures Continuous Monitoring of Water Conditions Low Noise Operation Chemical-Free Hot Water Disinfection Must be compatible with B. Braun hemodialysis machines and variable water conditions, providing up to 0.4 gpm of product water at 77°F with a 50% nominal recovery rate while operating effectively over a wide inlet pressure range (5-120 psi) and in hard water environments b. Contractor shall provide Operators Manual and quick reference guides on the equipment. Delivery: shall be coordinated with George E Wahlen Department of VA Medical Center as described in paragraphs 4 and 5 of this Statement of Work. Be aware of hours for delivery. The Contractor shall remove all related shipping debris and cleanup everything associated with delivery and installation of the Utility Vehicle. Contractor shall remove all packaging from George E Wahlen Department of VA Medical Center. The Contractor shall be responsible for any damage to the building that occurs due to Contractor error or neglect. The contractor shall coordinate all deliveries, staging areas, installations, and parking arrangements with the NX Inventory Managers, VHASLCLogisticsNXInventoryMgrs@va.gov, and can be reached via phone at 801-582-1565 ext. 3472 or 1984. George E Wahlen Department of VA Medical Center does not have the ability to accept drop shipments from manufacturers. There shall be no staging and/or storage at the George E Wahlen Department of VA Medical Center warehouse. All products shall be offloaded by the awarded vendor and delivered directly to the installation location. Awarded vendor is responsible for any equipment needed to unload products and/or for transferring product to the installation locations. Contracting Officers within the networking contracting office issuing the contract are the only ones who may issue modifications to the contract and may do so via a bi-laterally executed, written modification in accordance with Revolutionary Federal Acquisition Regulation Overhaul (RFO) 52.212-4(d). Distribution shall be made via email; no hard copies shall be distributed. Invoicing: Offeror may submit invoices for any completed and government accepted items on the Price Schedule. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment shall be made upon receipt of a properly prepared detailed invoice, prepared by the contractor and validated by the designated point of contact at the VA medical center. A properly prepared invoice shall contain all applicable items specified in RFO 32.905. End of Statement of Work *Buy American Vendors are strongly encouraged to include quotes with (all) products manufactured within the U.S. whenever possible although quotes with non-domestic products will not be excluded from the solicitation. Vendors are required to complete the FAR 52.225-2 Buy American Certificate below and include with their quote in order to verify the Country of Origin (COO) of products included in their quote. *FOB shall be destination *Freight shall be added to the price of CLIN 0001 and not be its own line item *Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote *Quotes shall annotate the expected date of delivery to the specified location *Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c). *Failure to meet the salient characteristics below will result in the offeror’s quote not being considered for award. *Failure to provide the required documents or information (information documents, quote with accurate costs, Buy American certificate, and/or authorized distributor letter) by the quote deadline will result in the offeror’s quote not being considered for award. Delivery and acceptance are to be F.O.B Destination (RFO 52.247-34) at: George E Wahlen Department of Veterans Affairs Medical Center 500 Foothill Blvd, Building 7A, Salt Lake City, Utah, 84148 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contractors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement; (II) Price; (III) Buy American Certificate; and (IV) Letter of Authorized Distributor (VAAR 852.212-71(c), as applicable). Volume I - Technical capability or quality of the item offered to meet the Government requirement The offeror shall submit specifications, cut sheets, or brochures confirming the “equal” products, including “equal” products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The product(s) quoted must be identified by brand name, if any, and make or model number. Volume II - Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Volume III - Buy American Certificate The offeror shall complete and submit the included 52.225-2 Buy American Certificate. Volume IV - Letter of Authorized Distributor If the offeror is not an OEM, then the offeror shall submit a verifying authorization letter or other documents from the OEM consistent with the requirements of VAAR 852.212-71(c). Verifying letter must be from the OEM. 52.212-2, Evaluation--Commercial Items ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor 1. Technical capability or quality of the item offered to meet the Government requirement Factor 2. Price Factor 3. Submission of Buy American Certificate Factor 4. Submission of Authorized Distributor Letter Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: Factor I. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Factor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Factor 3. Submission of completed Buy American Certificate: The Government will evaluate the information provided in the completed Buy American Certificate for compliance with FAR Part 25. Priority may be given to products made in the US. Factor 4. Submission of Authorized Distributor Letter: Vendor eligibility will be determined in addition to other evaluation factors above by the submission of a proper OEM letter (see VAAR 852.212-71(c)) from the manufacturer of the products included in the quote. The Government may consider an award to other than the lowest priced quoter/offeror if it’s in the best interest of the Government. If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered nonresponsive. 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. Applicable (X) Number - Title - Source 52.203-6 with Alt IRestrictions on Subcontractor Sales to the GovernmentStatute 52.203-13Contractor Code of Business Ethics and ConductStatute 52.203-17Contractor Employee Whistleblower RightsStatute 52.203-19Prohibition on Requiring Certain Internal Confidentiality Agreements or StatementsStatute 52.204-9Personal Identity Verification of Contractor PersonnelOther 52.204-13System for Award Management MaintenanceStatute 52.204-91Contractor identificationOther 52.209-6Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for DebarmentStatute 52.209-9Updates of Publicly Available Information Regarding Responsibility MattersStatute 52.209-10Prohibition on Contracting with Inverted Domestic CorporationsStatute 52.219-4Notice of Price Evaluation Preference for HUBZone Small Business ConcernsStatute 52.219-6Notice of Total Small Business Set-AsideStatute 52.219-6 with Alt INotice of Total Small Business Set-Aside, with Alternate IStatute 52.219-8Utilization of Small Business ConcernsStatute 52.219-9Small Business Subcontracting PlanStatute 52.219-9 with Alt ISmall Business Subcontracting Plan, with Alternate IStatute 52.219-9 with Alt IISmall Business Subcontracting Plan, with Alternate IIStatute 52.219-9 with Alt IIISmall Business Subcontracting Plan, with Alternate IIIStatute 52.219-9 with Alt IVSmall Business Subcontracting Plan, with Alternate IVStatute 52.219-14Limitations on SubcontractingStatute 52.219-16Liquidated Damages Subcontracting PlanStatute 52.219-33Nonmanufacturer RuleStatute 52.222-3Convict LaborEO 52.222-19Child Labor Cooperation with Authorities and RemediesEO 52.222-35Equal Opportunity for VeteransStatute 52.222-35 with Alt IEqual Opportunity for Veterans, with Alternate IStatute 52.222-36Equal Opportunity for Workers with DisabilitiesStatute 52.222-36 with Alt IEqual Opportunity for Workers with Disabilities, with Alternate IStatute 52.222-37Employment Reports on VeteransStatute 52.222-40Notification of Employee Rights Under the National Labor Relations ActEO 52.222-41Service Contract Labor StandardsStatute 52.222-42Statement of Equivalent Rates for Federal HiresStatute 52.222-43Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)Statute 52.222-44Fair Labor Standards Act and Service Contract Labor Standards-Price AdjustmentStatute 52.222-50Combating Trafficking in PersonsStatute 52.222-50 with Alt ICombating Trafficking in Persons, with its Alternate IStatute 52.222-51Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment RequirementsOther 52.222-53Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services RequirementsOther 52.222-54Employment Eligibility VerificationEO 52.222-62Paid Sick Leave Under Executive Order 13706EO 52.223-9Estimate of Percentage of Recovered Material Content for EPA-Designated ItemsStatute 52.223-9 with Alt IEstimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate IStatute 52.223-11Ozone-Depleting Substances and High Global Warming Potential HydrofluorocarbonsStatute 52.223-12MaintenanceStatute 52.223-20AerosolsStatute 52.223-21FoamsStatute 52.223-23Sustainable Products and ServicesStatute 52.224-3Privacy TrainingStatute 52.224-3 with Alt IPrivacy Training, with Alternate IStatute 52.225-1Buy American-SuppliesStatute 52.225-1 with Alt IBuy American-Supplies, with Alternate IStatute 52.225-3Buy American-Free Trade Agreements-Israeli Trade ActStatute 52.225-3 with Alt IIBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IIStatute 52.225-3 with Alt IIIBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IIIStatute 52.225-3 with Alt IVBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IVStatute 52.225-5Trade AgreementsStatute 52.225-19Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United StatesOther 52.225-26Contractors Performing Private Security Functions Outside the United StatesStatute 52.226-4Notice of Disaster or Emergency Area Set-AsideStatute 52.226-5Restrictions on Subcontracting Outside Disaster or Emergency AreaStatute 52.226-8Encouraging Contractor Policies to Ban Text Messaging While DrivingEO 52.229-12Tax on Certain Foreign ProcurementsStatute 52.232-29Terms for Financing of Commercial Products and Commercial ServicesStatute 52.232-30Installment Payments of Commercial Products and Commercial ServicesStatute 52.232-33Payment by Electronic Funds Transfer System for Award ManagementStatute 52.232-34Payment by Electronic Funds Transfer Other than System for Award ManagementStatute 52.232-36Payment by Third PartyStatute 52.232-40Providing Accelerated Payments to Small Business SubcontractorsStatute 52.232-90Fast Payment ProcedureStatute 52.233-3Protest After AwardStatute 52.233-4Applicable Law for Breach of Contract ClaimStatute 52.240-91Security Prohibitions and ExclusionsStatute 52.240-91 with Alt ISecurity Prohibitions and Exclusions, with Alternate IStatute 52.240-92Security RequirementsOther 52.240-92 with Alt IISecurity Requirements with Alternate IIOther 52.240-93 Basic Safeguarding of Covered Contractor Information SystemsX 52.244-6Subcontracts for Commercial Products and Commercial ServicesStatute 52.247-64Preference for Privately Owned U.S.-Flag Commercial VesselsStatute 52.247-64 with Alt IPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate IStatute 52.247-64 with Alt IIPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate IIStatute Additional contract requirements or terms and conditions: 52.222-90 Addressing DEI Discrimination by Federal Contractors Addressing DEI Discrimination by Federal Contractors (Deviation DATE) Definitions. As used in this clause Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor. Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources. (b) In connection with the performance of work under this contract, the Contractor agrees as follows: The Contractor will not engage in any racially discriminatory DEI activities; The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause; In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts; The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause. The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4). (c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States. (End of clause) ... (The document continues with further clauses and instructions, which are formatted similarly with appropriate HTML tags for clarity and readability.)

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