SAM #36C24426Q0882

Market Research for Automated Hematology and Chemistry Lab Testing Systems and Services at Wilkes-Barre VA Medical Center

This opportunity is a market research request from the Department of Veterans Affairs, Wilkes-Barre VA Medical Center, seeking vendors for a future firm fixed price BPA covering automated hematology and chemistry laboratory testing systems and services. - Scope includes: - Automated hematology/chemistry testing instrumentation with automation lines and auto-verification - Slide maker stainer (1 unit required) - Digital cell morphology system compatible with Remisol middleware - Middleware software (Remisol) with wrapper for specimen tracking and rule programming - Uninterruptible Power Supply (UPS) with line conditioner for each instrument - Ancillary support equipment: water systems, ultracentrifuge, printers, cabinetry, starter kits, tables/stands, universal interface equipment - Consumables, reagents, supplies - Installation, validation, and training (on-site and off-site) - Preventative maintenance and emergency repair services with specified response times - Software and hardware upgrades to maintain system integrity - Vendors must provide FDA-approved instruments, technical literature, site specifications, and demonstrate capability - Estimated annual test volumes provided for clinical chemistry and hematology - Implementation and transition must be completed within 90 days of contract award - Acceptance period for equipment performance is 30 consecutive days (max 90 days to meet standards) - No specific OEMs or part numbers are listed; vendors are to propose their own solutions - Contract includes a base year and six one-year option periods - Comprehensive service support and data management functionality required

Description

THIS IS A VIRTUAL INDUSTRY DAY NOTICE ONLY, NOT A SOLICITATION ANNOUNCEMENT AND SHOULD NOT BE CONSIDERED AS SUCH. The Government will not pay for any information received in response to this notice, nor will the Government compensate any respondent for any cost incurred in developing the information provided to the Government. This notice does not constitute a commitment by the Government. Any information provided in response to this market survey will be used for informational purposes only and will not be released. Vendor participation is not a promise of future business with the Government. The purpose of this notice is to conduct market research and obtain information from current Federal Supply Schedule (FSS) Federal Supply Class (FSC) Group 66 III contract holders that can provide the required instrumentation, reagents, consumables and parts as well as perform the required installation, training, preventative maintenance, service, connectivity, and remote troubleshooting under a CPRR agreement at the time of this posting.
The Wilkes-Barre VA Medical Center (WBVAMC) will be pursuing a firm fixed price Cost per Patient Result Reportable (CPRR) BPA in accordance with the Statement of Work for a base year and 6, one (1) year options in the near future for automated hematology/chemistry testing instrumentation, slide maker stainers, digital imaging systems, consumables, installation, training, preventative maintenance, parts, service, connectivity and remote troubleshooting. Potential sources must demonstrate experience and knowledge of required equipment, services and capability of performing said service for each medical center laboratory.
Contractors shall discuss the technical requirements and assess space available for each lab and inform of Contractor s instrumentation and technical capabilities/functionality to meet those requirements. This is an opportunity for each contractor to discuss equipment operation, technical features/capabilities, performance characteristics, maintenance requirements, data management functionality and connectivity with each laboratory specific to their requirements. Contractors shall also discuss site specifications including utilities, space requirements, and weight for each instrument model, slide maker stainers, automation line component, etc. Literature detailing the site specifications shall be provided in written or electronic format for the laboratory to retain for future reference.
Prior to Industry Day potential sources shall submit: Responses shall be emailed to Christa Stine at christa.stine@va.gov; Cynthia Laemmerhirt at Cynthia.laemmerhirt@va.gov . Include the following in the email subject line: WBVAMC-Hematology/Chemistry/Potential Sources . Responses must be received by August 18, 2026-10:00 AM (EST). Business name, address, point of contact and phone number Business size, any applicable socio-economic category and SAM UEI number Information for recent/relevant projects similar in nature/size and complexity along and contract number(s), Capability statement and product literature demonstrating ability to meet all of the requirements listed The proposed instruments and test menu to meet our needs Inclusion for future software updates and maintenance Inclusion of the Water Systems and Maintenance for them Inclusion of UPS s and maintenance for them The timelines for each instrument/department (including automation) to be up and running -Installation -Validation For Instruments and Software (both middleware and auto-validation) -Training -Go Live The NAICS Code for this procurement is 334516. Industry Day will be held Thursday, August 20, 2026, from 9:00 am to 1:00 pm EST. Contractors will be provided a scheduled appointment time. Visits may include webinars, presentations and/or videos and should last no longer than 30 minutes. These sessions should include the appropriate stakeholders for each laboratory. After Industry Day is completed, we are requesting interested vendors to submit estimated pricing of what it would cost for WBVAMC to convert their current system/Equipment to your system/Equipment. Please email pricing for a Firm Fixed-Price BPA with 6 Option Years with new Equipment/testing/services. Updated Capabilities Statements/Pricing should be submitted by email to christa.stine@va.gov; Cynthia Laemmerhirt at Cynthia.laemmerhirt@va.gov by August 31, 2026-10:00am EST. Include the following in the email subject line: WBVAMC-Hematology/Chemistry/Pricing/Updated Capabilities Statement . Questions shall be emailed to Christa Stine at christa.stine@va.gov; Cynthia Laemmerhirt at Cynthia.laemmerhirt@va.gov . Include the following in the email subject line: WBVAMC-Hematology/Chemistry . Question closing time is August 26, 2026-10:00 AM (EST). This notice is to assist in determining sources interested in participating in the Industry Day. There is no solicitation currently available. There is no guarantee, expressed or implicit, that the market research for this acquisition will result in a particular set-aside, sole source award or any other guarantee of award strategy. All information is to be provided on a voluntary basis and at no charge to the Government.

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