SAM #FA461326Q1041

Removal and Disposal of Nortel DMS-100 Telephone Switch System at F.E. Warren AFB

The Department of the Air Force, 90th Communications Squadron at F.E. Warren Air Force Base, is seeking contractor services for the decommissioning, removal, and disposal of legacy telephone switch equipment. - Government Buyer: - Department of the Air Force, 90th Communications Squadron, F.E. Warren AFB - OEMs and Vendors: - Nortel (DMS-100 telephone switch system) - Avaya (cabinet) - Products/Services Requested: - Decommission, removal, and disposal of Nortel DMS-100 Dial Central Office (DCO) telephone switch system - Removal of associated equipment: Remote Cluster Controller, peripheral modules, cabling, alarm panels, battery banks, rectifiers, inverters, AVAYA cabinet, DSX patch panels, power distribution racks, maintenance administration positions, spare cards/parts - Palletizing, transport, and site restoration for Buildings 65 and 1284 - Unique or Notable Requirements: - Contractor must follow OEM standards for removal - Coordination with base telecommunications personnel required - Removal schedule must be provided within 7 days of contract award - Level 1 Cybersecurity Maturity Model Certification (CMMC) required at award - Demonstrated past experience in equipment removal/installation - Work to be performed during normal base hours, excluding holidays - Small business set-aside under NAICS 238210

Description

Combined Synopsis/Solicitation

Solicitation Number: FA461326Q1041

Purchase Description: Time Division Multiplexing (TDM) Phone Switch Removal

RFO 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

This is a Combined Synopsis/Solicitation Notice for commercial services prepared in accordance with the format in RFO 12.202(b), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued.

The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461326Q1041, as a Request for Quote using RFO Part 12, Acquisition of Commercial Products and Commercial Services. The North American Industrial Classification System (NAICS) code for this procurement is 238210, with a small business size standard of $19M. This solicitation will be posted to the SAM.gov web-site as set aside 100% small business.

The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Revolutionary Federal Acquisition Regulations Overhaul effective 04/20/2026, Defense Federal Acquisition Regulation Supplement Change 11/10/2025 effective 11/10/2025 and Department of the Air Force Federal Acquisition Regulation Supplement Change 10/16/2024 effective 10/16/2024.

DESCRIPTION OF ITEMS/SERVICES: Offeror must email amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil to request any additional information.

The 90th Communications Squadron at Francis E. Warren Air Force Base requires the decommission, removal and disposal of the Dial Central Office (DCO) telephone switch and remote switch system along with supporting equipment at F.E. Warren AFB.

PERIOD OF PERFORMANCE: 90 Days

PLACE OF PERFORMANCE: Francis E. Warren AFB, WY 82005

Attachments:

Attachment 1 – Performance Work Statement Attachment 2 – Provisions and Clauses Attachment 3 – Supplemental Provisions and Clauses Attachment 4 – Contractor Response Form Attachment 5 – Environmental Specifications Attachment 6 – 90 MW Contractors Safety Guide Attachment 7 – Wage Determination

SITE VISIT

A site survey will take place on 20 August 2026 and will begin at 1000 (Mountain Daylight Time). Interested parties need to provide notice of interest by e-mail to amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil by 18 August 2026, by 1000 (Mountain Daylight Time).

QUESTIONS DUE

Questions shall be received no later than 25 August 2026 at 2:00 PM MST Mountain Standard Time (MST). Forward responses by e-mail to amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil.

RESPONSES/QUOTES

Responses/quotes MUST be received no later than 27 August 2026 at 2:00 PM Mountain Standard Time (MST). Forward responses by e-mail to amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil.

This RFQ is not authorization to begin performance and in no way obligates the Government for any costs incurred by the contractor for this requirement. The Government reserves the right not to award a contract in response to this RFQ. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

Per RFO 4.203-1(b), offerors are required to be registered in System for Award Management (SAM) at the time an offer is submitted. Failure to do so will result in the offer being deemed ineligible for award.

Pricing must include all work to performed IAW the PWS

CLIN 0001: Time Division Multiplexing (TDM) Phone Switch Removal

Quantity: 1  Unit of Issue: Job

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

INSTRUCTIONS TO OFFERORS:

RFO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND SERVICES

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

The solicitation number; The name, address, telephone number of the Offeror; The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm 1 October 2026, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer. The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. The overall ranking of all Offerors when any ranking was developed by the agency during source selection. A summary of the rationale for award. For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

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