SAM #36C25926Q0701

Comprehensive Maintenance and Emergency Repair for Steris Medical Equipment at Salt Lake City VA Medical Center

This opportunity is for comprehensive maintenance and emergency repair services for sterilizers, washers, dryers, and related medical equipment at the Salt Lake City VA Medical Center. - Government Buyer: - Department of Veterans Affairs, Salt Lake City VA Medical Center - OEMs Highlighted: - Steris Corporation (primary manufacturer of most equipment listed) - Products/Equipment Covered: - Sterilizers, ultrasonic cleaners, drying cabinets, warm cabinets, washers, and transfer carriages - Notable models and part numbers include: - Caviwave Ultrasonic Cleaners (0217TC0006, 0417TC0011, 0512ST0120057) - AMSCO Drying Cabinets (2749), Prep and Pack Tables (226170304, 226170306, 226170308, 230170306, 244170302) - Digital Warm Cabinets (0425608027, 0402709062, 0422408061, 0419808098, etc.) - Vision 1327 CW Disinfector (3625816002) - Platform Prevac Sterilizers (032160921, 031840906, 031940932) - V-PRO MAX Sterilizers (030361311, 030321317) - Reliance/Hamo Vision Single Chamber Washers (3617017011, 3617017010) - Atlas Transfer Carriages (031122146, 031112109, 031032111) - Services Requested: - Full-service maintenance and emergency repair for all listed equipment - Semi-annual preventive maintenance (PM) including cleaning, diagnostics, calibration, lubrication, and parts replacement - 24/7 emergency repair with rapid response (30-minute callback, 4-hour onsite if needed) - All work must ensure 95% equipment uptime during normal hours - All parts and services must meet or exceed OEM specifications - Compliance with NFPA-99, UL, OSHA, and VA safety standards - Unique/Notable Requirements: - Contractor must provide all parts, tools, and documentation - Strict adherence to OEM standards—gray market and remanufactured items are prohibited - Documentation and compliance with VA and regulatory safety standards required

Description

Request for Quote (RFQ)# : 36C25926Q0701 Steris Medivator Endoscope Equipment PM and Repair Equipment Maintenance Services for the Veterans Healthcare Administration Medical Centers (VAMC) at Fort Harrison & Billings, Montana. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 3:00pm EST, August 18, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to Jennifer.sanders11@va.gov and Jessica.lottman@va.gov no later than 2:00pm EST, August 26, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0701. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 811210 Electronic and Precision Equipment Repair and Maintenance. This is a Total Small Business Set-aside. List of Line Items; See Attachment 2 - Price Schedule Description of Requirements for the services to be acquired: See Attachment 1 - PWS 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer and have authorized Steris equipment Certification is a requirement for the services and maintenance contracts of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM's warranty and service are provided and maintained by the OEM. All software licensing, warranty and services associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA's election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be SBA verified and visible in the Small Business Search Certification: https://search.certifications.sba.gov at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contractors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Price; (II) Steris Authorization Letter or Training Documentation. Volume I Price The offeror shall complete the pricing schedule attached. See Attachment 2 - Price Schedule. Volume II Steris Authorization Letter or Training Documentation The offeror shall provide a letter proving authorization to work on the Steris Corporation equipment in accordance with the Performance Work Statement in B.2. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to FAR 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor 1. Price Factor 2. Steris Authorization Letter or Training Documentation Evaluation Approach. Quotes will be evaluated in the following manner. The lowest-priced quote will be identified. The lowest-priced quote will be evaluated to determine if the quoted price exceeds the amount of funding available for the procurement. If the quoted price does not exceed the amount of funding available for the procurement, the quoted price will be evaluated to determine if it is reasonable. If the quoted price is found to be reasonable, the offeror who submitted this quote will be identified as the successful offeror. The contracting officer will then determine if the successful offeror is responsible using the general standards of responsibility and the special standards of responsibility applicable to this procurement. If contract award cannot be made to the successful offeror, the contracting officer will evaluate the next lowest-priced quote following the procedures described above. This process will continue until a contract award can be made, or the contracting officer determines that no contract award can be made. The contracting officer may find all quotes not acceptable and cancel the solicitation if the lowest-priced quote exceeds the amount of funding available for the procurement. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government's interest. The evaluation will consider the following: Factor 1. Price: The Government will evaluate the price by adding the total of all line-item prices. The Government may use various price analysis techniques and procedures to make price reasonableness determination. Offers that do not meet the requirements as outlined in the Statement of Work shall not be selected regardless of price. Factor 2. Steris Authorization Letter or Training Documentation: The offeror shall provide a letter or training documentation from Steris Corporation providing authorization to work on the Steris Corporation equipment in accordance with the Performance Work Statement in B.2. If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offeror may be considered non-responsive. (End of Addendum to 52.212-2) 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. The following RFO clauses incorporated by reference; Applicable Number Title Source X 52.203-6 with Alt I Restrictions on Subcontractor Sales to the Government Statute X 52.203-13 Contractor Code of Business Ethics and Conduct Statute <!-- Additional clauses omitted for brevity --> Additional contract requirements or terms and conditions: 52.217-8 Option to Extend Services (NOV 1999) 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020) VAAR Clauses are incorporated by reference as specified. RFO 52.252-1 Solicitation Provisions Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer. http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar The following RFO provisions are to be incorporated by reference: Applicable Number Title Source X 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions Statute <!-- Additional clauses omitted for brevity --> The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to Jennifer.sanders11@va.gov and Jessica.lottman@va.gov, by 2:00pm EST, August 26, 2026. Name and email of the individual to contact for information regarding the solicitation: CO: Jessica Lottman - Email: Jessica.lottman@va.gov CS: Jenn Sanders - Email: Jennifer.sanders11@va.gov See attached document: Attachment 1 - PWS.

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