United Independent School District Ionwave #RFPC 2026-023

UISD Solicits Vendors for District-Wide Creative Services, Apparel, Event Planning, and Entertainment

United Independent School District (UISD) in Laredo, Texas is seeking qualified vendors to provide a broad range of creative services for district-wide events and activities. - Government Buyer: - United Independent School District (UISD), Purchasing Department - Scope of Services: - Custom apparel production, including design, digitizing, screen printing, embroidery, and specialty spirit wear - Decoration services for events, including event décor, balloon art, furniture and prop rentals, delivery, setup, teardown, and on-site coordination - Entertainment services, such as DJs, MCs, and interactive performers (e.g., LED robot dancers, clowns, magicians) - Photography and videography services for school portraits, event coverage, and sports teams - Lighting systems and special effect lighting (fog machines, disco balls, laser lights, strobe lighting, LED dance floors) - Vendor Requirements: - Vendors must provide detailed service descriptions, pricing (all-inclusive), references, and proof of insurance - Personnel with direct student contact must pass background checks and fingerprinting - Adherence to district branding, event guidelines, and insurance thresholds is mandatory - Performance reviews and compliance checks may be conducted - Contract Structure: - Non-exclusive, multiple-award pool of approved vendors - Three-year performance-based contract with quarterly board approval cycles for new vendors - No guaranteed work volume; services are on-demand as needed - No specific OEMs or product brands are mandated; open to all qualified service providers

Description

The United Independent School District is requesting proposals from qualified vendors to provide district-wide services including custom apparel production, decoration services, entertainment services, and photography services. The solicitation aims to establish a pool of vendors to meet ongoing needs for event planning, creative services, and related activities. Vendors must submit proposals including company information, service descriptions, pricing, insurance, and background check compliance. The contract is a continuous request for proposal with quarterly submission deadlines and a three-year performance period starting September 17, 2026.

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