SAM #20156794

Procurement of Support Canines for Trauma and Mental Health Response – CBP Border Patrol Canine Academy

U.S. Customs and Border Protection (CBP), through the U.S. Border Patrol Canine Academy (BPK9) in El Paso, Texas, is seeking vendors to supply support canines for trauma and mental health response roles. - Government Buyer: - U.S. Customs and Border Protection (CBP) - U.S. Border Patrol - U.S. Border Patrol Canine Academy (BPK9) - Products/Services Requested: - Support Canines (SK9) suitable for training in trauma and mental health response - Breeds specified: Labrador Retrievers, Golden Retrievers, Chesapeake Bay Retrievers, Vizslas, Standard Poodles, Labradoodles - Age requirement: 12-36 months - Must pass medical and behavioral evaluations, including the AKC Canine Good Citizen test - Must be well-socialized and meet strict health and behavioral criteria - Delivery to U.S. Border Patrol Canine Academy, El Paso, TX - Unique/Notable Requirements: - Canines must be delivered within 30 days of award; all orders completed within 90 days - Post-acquisition evaluation period of 15 days - 6-month warranty for medical or behavioral issues; vendor must retrieve and replace canines within specified timeframes if issues arise - Vendors must comply with CBP vetting and facility access requirements - No specific OEMs or commercial vendors are named in the solicitation - The procurement is focused on canines meeting detailed breed, health, and behavioral standards for specialized support roles

Description

SUBJECT: Request for Quote (RFQ) for Untrained Canine – Detection Canines for the Border Patrol K9 Center in El Paso TX

Quantity – 15 Canines. CBP has the option to procure additional canines from the RFQ-stated quantity, based on availability of funds.

The Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP), has an anticipated requirement for obtaining canines in support of U.S. Customs and Border Protection (CBP) Office of Training and Development (OTD). In accordance with the Federal Acquisition Regulation (FAR) 12 and 13, this announcement constitutes the only solicitation; QUOTES ARE BEING REQUESTED and a written solicitation will not be issued. The Government will make an award resulting from this solicitation to the responsible offeror whose conforming offer is the most advantageous to the Government. This solicitation is 100% set aside for small businesses. The North American Industry Classification System (NAICS) code is 112990 with a size standard of $2.75M. The solicitation incorporates provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2025-06 effective 8/27/2025. It is the contractor's responsibility to be familiar with the applicable clauses and provisions.

The Government intends to award a firm-fixed-price purchase order.

This is not a credit card purchase, and instructions will be provided to the awardee for use of the System for Award Management / IPP.

Applicable Clauses and Provisions

See Attachment 1 – Applicable Clauses and Provisions

52.212-2 Evaluation – Commercial Products and Commercial Services

Evaluation – Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose conforming offer will be most advantageous to the Government, considering price and other factors. The factors, in descending order, are: Technical: See SOW Section 3. Canine Acceptance Criteria. Open order (if any) status Past Performance Price Technical and past performance, when combined, are relatively equivalent to price. As outlined below, technical and past performance will be evaluated first, with price considered in Phase II, Factor 5. (b) Options: N/A (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the acceptance period, shall result in a binding contract. The Government may accept an offer before the expiration time unless a withdrawal notice is received. (End of provision)

Additional CBP Clauses to be Incorporated in Purchase Order:

Contracting Officer's Authority (Mar 2003)

The Contracting Officer is the only person authorized to approve changes in this Delivery Order. Changes directed by anyone else will be considered unauthorized, and no adjustment will be made to the order price. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive requirements, or modify terms. No costs can be incurred before receipt of a fully executed Delivery Order or specific authorization from the Contracting Officer.

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (Aug 2022)

Beginning April 11, 2016, all payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP). The payment request must comply with FAR 32.905(b) and the applicable Prompt Payment clause. The IPP website is: https://www.ipp.gov.

Required documents for submission as an attachment to the IPP invoice: N/A

Contractors can get assistance with enrollment by contacting IPPCustomerSupport@fms.treas.gov or calling (866) 973-3131. If unable to comply with IPP submission, a waiver request must be submitted in writing to the contracting officer.

Attachment 2 - Canine Statement of Work.pdf: Refer to this attachment for all technical requirements.

Instructions for Quote Submission

Offerors shall complete Attachment 3 - Canine Proposal Information.xlsx and return it via email to JEFFREY.S.KREBS@cbp.dhs.gov. Quotes are due no later than August 17th, 2026, 10:00 AM EST. Any questions or comments must be submitted in writing to the Contract Specialist by August 13th, 2026 @ 10:00 AM EST. The Government reserves the right to publicly post all questions and answers.

Quote Submission Format:

The email subject line must read: Vendor Name, PR Number (e.g., Doug’s dogs - PR 20141111) and include the completed Attachment 3. The proposal file should be labeled with the Vendor Name and PR Number. Failure to follow this format will result in non-compliance and removal from evaluation.

Evaluation of Quotes

CBP intends to make a single award based on a tradeoff between price and non-price factors, considering the most beneficial quote for the Government. Submissions must include all requested information; failure to do so will result in disqualification.

Quotes will be evaluated under FAR Part 13.106-2(b). The Contracting Officer may award to other than the lowest priced quoter. The evaluation will proceed in phases:

Phase I (Pass/Fail)

Breed Conformance: Offerors quoting breeds other than those specified will fail and be removed from consideration. Those matching the specified breeds will pass. Availability Date: Offerors with an availability date longer than 60 days from the estimated Purchase Order date will fail. Those with 60 days or less will pass.

Any offeror failing Phase I will be excluded from further evaluation.

Phase II

Remaining offerors will be ranked based on:

Open Order Status: Preference for those with no open CBP canine orders. Past Performance: Preference for those with successful past performance delivering canines to CBP in the last three years. Price: Considered after Factors 3 & 4, especially for similar rankings. Canine Evaluation: Top-ranked offeror will be invited to deliver canines for evaluation at the location specified in the announcement. Transportation costs are the contractor's responsibility.

Award Decision

Canines that do not pass CBP’s evaluation will be returned at the contractor’s expense within 7 days. If no canines pass, the offeror fails this phase, and the quote will be rejected. The purchase order may then be terminated and re-solicited.

Delivery Location

US Customs and Border Protection 11617 Iron Soldiers Way El Paso, TX 79908

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