Celina Independent School District Ionwave #2026-042 Addendum 3

City of Celina Solicits eProcurement Software Solution and Data Migration Services

The City of Celina is seeking proposals for a comprehensive eProcurement software solution to replace its current IonWave system. - Government Buyer: - City of Celina, Purchasing Department - Products/Services Requested: - eProcurement software platform supporting source-to-contract processes (procurement intake, solicitation authoring, vendor submissions, evaluation, award, contract development, and management) - User licenses for 50 procurement solution users and 3 procurement staff (with option for concurrent user pricing) - Implementation, configuration, and migration services, including: - Data migration of approximately 3,314 active vendors and 260 awarded bids/contracts from IonWave - Configuration of 20 bid/agreement templates and notification forms - Integration with Okta SSO, Microsoft 365, and other City systems - Training, supplier enablement, and ongoing support - Unique/Notable Requirements: - Multi-user document editing - Single Sign-On (SSO) and Multi-Factor Authentication (MFA) - Disaster recovery and business continuity - ADA/WCAG 2.1 Level AA accessibility compliance - Implementation must be completed within one year of contract award (phased rollout allowed) - Pricing flexibility for concurrent user access - No specific OEMs or vendors are named; the City is open to all qualified eProcurement solution providers.

Description

The City of Celina is seeking proposals from vendors for eProcurement software. The project involves procurement, migration, and implementation of software that includes bid management, contract management, vendor management, and related functionalities. Vendors are required to submit detailed responses including pricing assumptions and address specific questions outlined in the solicitation. The deadline for submission is August 27, 2026, with questions due by August 13, 2026.

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