Vacaville Granicus #RFP 126/4077

Vacaville Seeks Consulting Services for Citywide Fee Study and Cost Allocation Plan

The City of Vacaville Department of Finance is seeking consulting services for a Citywide Comprehensive Fee Study and Cost Allocation Plan. - Government Buyer: - City of Vacaville, Department of Finance - Scope of Services: - Conduct a comprehensive review of all City Council-adopted fees and rates - Develop a federally compliant cost allocation plan covering direct, indirect, overhead, and internal service costs - Analyze current cost recovery levels and compare with market rates - Recommend adjustments to existing fees and identify new, modified, or obsolete fees - Deliver editable Excel models and detailed reports for ongoing use by City staff - Provide presentations and implementation support, including audit support for one year - Notable Requirements: - Methodology must be transparent, equitable, and legally defensible under California municipal finance law - Consultant must have experience with similar municipal finance projects and knowledge of California regulations - Deliverables must be compatible with Tyler Technologies MUNIS ERP system - No specific OEMs or product part numbers are referenced, as this is a professional services procurement

Description

The City of Vacaville is seeking proposals from qualified consulting firms to prepare a comprehensive Fee Study and Citywide Cost Allocation Plan. The project involves developing a transparent and defensible methodology for allocating direct, indirect, overhead, and internal service costs across City departments and programs. The consultant will review all City Council-adopted fees and rates to determine the full cost of providing City services, evaluate current cost recovery levels and market rates, recommend adjustments to existing fees, and identify fees that should be added, modified, or removed. The study aims to support equitable, sustainable, and legally defensible cost allocation and fee-setting practices, and provide City staff with tools to maintain and update the models in future years.

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