New York State Contract Reporter #S-1619

SUNY Upstate Medical University Event Management & Registration System Procurement

SUNY Upstate Medical University is seeking bids for an Event Management & Registration System to support its event operations. - Government Buyer: - State University of New York (SUNY), SUNY Upstate Medical University, Contract Administration Office - Products/Services Requested: - Event Management & Registration System (software solution) - Provision, implementation, and ongoing support for the system - No specific part numbers or quantities; this is a service/software procurement - OEMs and Vendors Mentioned: - Previous contract holders: Cvent, EventsAir - Unique or Notable Requirements: - Five-year contract term with an optional five-year renewal (up to ten years total) - Vendors must meet all minimum bidder qualifications and technical requirements as outlined in RFP S-1619 - Strict compliance with New York State Lobbying Law and restricted communication period - Encouragement of participation from NYS Small Businesses and certified Veteran and Minority/Women Business Enterprises - Adherence to all RFP terms and conditions

Description

SUNY Upstate Medical University is seeking sealed bids from qualified vendors for the provision of an Event Management & Registration System. The contract term is five years with an optional five-year renewal. Vendors must meet minimum bidder qualifications and accept all terms and conditions outlined in RFP S-1619. Questions are due by September 1, 2026, and proposals are due by September 23, 2026. This procurement is subject to New York State Lobbying Law and is in a restricted procurement period.

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