SAM #FA3300Q0810

Sole Source Intent: FUSiON HD 8200 High-Speed Scanner System for Maxwell AFB

This notice announces the Air Force's intent to award a sole source contract for a high-speed document scanner system to support the digitization of historical records at Maxwell Air Force Base. - Agency: Department of the Air Force, 42nd Contracting Squadron, Maxwell AFB, for the Air Force Historical Research Agency (AFHRA) - Sole source vendor: Imaging Business Machines L.L.C. (IBML) - Product: FUSiON HD 8200 industrial-grade scanner - Capable of scanning 321-474 pages per minute - Feeder capacity over 1,500 sheets; runout pocket for 1,000 pages - Front and rear CCD cameras, 600 DPI optical resolution, OCR, FADGI 3-star image quality - Includes pre-configured host computer, software licenses (Capture Suite), and accessories - Turnkey solution with delivery, installation, and on-site training for up to six personnel - Requirement: Digitize up to 5,000 pages per day and 25,000 pages per week to preserve over 300 million historical pages - Services: On-site installation and minimum two days of training - Warranty: Minimum one-year OEM standard commercial warranty - Contract type: Firm-Fixed Price under FAR Part 13 - Only vendors registered and active in SAM at time of quotation will be considered - If no responsible offers are received, contract will be awarded sole source to IBML - No specific solicitation issued; opportunity for responsible vendors to respond

Description

The 42nd Contracting Squadron at Maxwell AFB, AL hereby gives NOTICE OF INTENT TO AWARD A SOLE SOURCE to Imaging Business Machines L.L.C. (IBML) to provide Air Force Historical Research Agency (AFHRA) with FUSiON Scanner in accordance with (IAW) the attached Statement of Requirements (SOR).

Brief Description of Requirement: The contractor shall provide a new FUSiON scanner to perform high speed digitizing up to 5,000 pages per day and 25,000 pages per week within mission-critical environments, to be able to meet the mission requirements, and multi-shift operations within AFHRA IAW the attached SOR. The AFHRA has a critical and time-sensitive need to digitize its collection of historical documents that consist of over three hundred million pages. The digitization efforts in accomplishing this mission preserves Department of the Air Force (DAF) and the United States Space Force (USSF) history and provides information and analyses to support official customers and the general public in a variety of venues and formats digitally. Failure to meet this requirement will result in serious and unalterable repercussions for the AFHRA mission. It could lead to a permanent loss of historical information, mission failure, and an inability to assist researchers and operations. This acquisition is crucial for AFHRA to fulfill its mission requirements. It enables AFHRA to perform an essential role as the guardian of Air Force history. The process of digitization plays a crucial role in preserving the history of the Air Force and Space Force. Acquiring the Fusion HD 8200 will be vital in protecting those histories and ensuring they can be accessed for more than a century.

Place of Performance: Maxwell AFB, AL.

The North American Industry Classification System (NAICS) code is 423430, Computer and Computer Peripheral Equipment and Software Merchant Wholesalers.

There will be no written solicitation issued. This is an intent to purchase a sole source procurement under the authority of RFO 6.302-1(a)(2). This will be a Firm-Fixed Price (FFP) contract utilizing Federal Acquisition Regulation (FAR) Part 13, Simplified Acquisition Procedures.

To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM; your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

Those capable of meeting the requirement IAW the SOR are requested to provide the following information in their response: 1) Current capability that demonstrates your company's ability to meet the requirements as outlined in the attached SOR, 2) Company name, point of contact, e-mail address, telephone and fax numbers, type of business and size, Cage Code and DUNS number.

IMPORTANT NOTES:

1) Information submitted will not be returned to the respective respondents. Oral submissions of information are not acceptable and will not be accepted in response to this notice. 2) Respondents may respond via e-mail no later than 13 August 2026, 12:00 pm, Central Standard Time (CST) to Katrice Perry at katrice.barganier; (334) 953-0530 or Lt John Putnam at john.putnam.8@us.af.mil; (334)-953-8083.

If no responsible, responsive offers are received by the above date, a sole source contract will be issued to Imaging Business Machines L.L.C. under the authority of 6.302-1(a)(2).

Attachments:

Attachment 1 – Statement of Requirement

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