SAM #70Z03326Q2019000009

Cleaning, Inspection, and Component Installation for Aboveground Jet-A Fuel Storage Tank at USCG Station Neah Bay

The U.S. Coast Guard Air Station Port Angeles is seeking a contractor for cleaning and certified inspection of a 2,000-gallon aboveground Jet-A fuel storage tank and its pump/filter system at USCG Station Neah Bay, WA. - Government Buyer: - U.S. Coast Guard, Air Station Port Angeles - Products and Equipment Requested: - MR918S-1100AA Alarm Box (1 unit) - 918 Clock Gauge (1 unit, provided by government for installation) - Replacement filters (all filters to be replaced by contractor) - Manway lid gasket (1 unit, to be provided by contractor) - Services Requested: - Comprehensive tank cleaning, including vacuuming residual fuel and internal washing - Certified STI-SP001 internal and external inspection, compliant with ATA 103 and NFPA 407 standards - Confined space entry and certified inspection of tank and filtration components - Installation of alarm box and clock gauge - Site cleanup and disposal of wastes - Unique/Notable Requirements: - Contractor must comply with safety, environmental, and operational regulations - Technician and firm certification required - Test instruments list and calibration certificates must be provided - All work must be performed in accordance with industry standards (STI-SP001, ATA 103, NFPA 407) - No specific OEMs are named for the tank or filtration system; MR918S-1100AA and 918 Clock Gauge are the only referenced part numbers.

Description

DESCRIPTION OF REQUIREMENT: 

The U.S. Coast Guard requires services for the contractor to provide all labor, equipment, material, transportation, supervision, services and items necessary to perform a comprehensive tank cleaning, confined space entry, and certified STI-SP001 internal and external inspection of the existing aboveground fuel storage tank located at USCG Station Neah Bay, WA. Air Station Port Angeles maintains a remote 2,000-gallon aboveground Jet-A fuel storage tank and associated pump/filter filtration system located at USCG Station Neah Bay, WA. To ensure continuous mission readiness, environmental compliance, and structural integrity, this critical fueling infrastructure must undergo mandatory cleaning and comprehensive inspection. The Government intends to issue a firm-fixed-price purchase order for this project. The full scope of work and specifications are included in the solicitation documents.

PROJECT ADDRESS:

U.S. Coast Guard

Station Neah Bay

31 Coast Guard Dr.

Neah Bay, WA 98357

United States

CLASSIFICATION:

This acquisition is set-aside 100% for SMALL BUSINESS.

The associated NAICS code is 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

Where Federal Acquisition Regulation clause language is inconsistent with FAR 13.004, Legal Effect of Quotations, that language is hereby tailored in accordance with FAR 12.302 to be consistent with a request for quotations. This tailoring includes but is not limited to the following: In accordance with FAR 13.004, a quotation is not an offer, and any clause provision to the contrary is hereby modified to be consistent with FAR 13.004. Where the word "offer/offeror" or a derivative of that word appears, it is changed to "quote/quoter" or a derivative of that word.

SITE VISIT:

Each offeror is highly encouraged to visit the site to provide the government with an accurate and competitive offer but is not required to submit a quote.

A site visit will be arranged for interested offerors. All interested offerors must arrive no later than five minutes prior to their RSVP'd start time. 

Site Visit Date: August 17th, 2026.

Site Visit Time: 10:00 AM PDT.

Location:

U.S. Coast Guard

Station Neah Bay

31 Coast Guard Dr.

Neah Bay, WA 98357

United States

Please E-mail Mr. Brandon Wallace at Brandon.E.Wallace2@uscg.mil to RSVP for the site visit no later than 1300 on August 14th, 2026.

QUESTIONS:

Any and all questions regarding this solicitation shall be submitted in writing to the Contracting Officer at Patrick.R.Gittings@uscg.mil with solicitation RFQ number 70Z03326Q2019000009 in subject line.  Questions regarding the statement of work (SOW) will be forwarded to the technical expert for an accurate response.  All responses will be uploaded for an equal and fair solicitation to all interested vendors solely on SAM.gov.  No more questions will be answered after 3:00 PM PDT on August 24th, 2026.

SUBMISSION OF QUOTES:

Prohibition on Extraneous Material: Do not submit any unnecessary documents, promotional marketing materials, general company history brochures, or generic cover letters. Quotes must contain only the specific information requested below. Extraneous documents will not be evaluated and may be counted against your page limits.

Quotes must be submitted electronically to Patrick.R.Gittings@uscg.mil by the date and time specified in this solicitation. Incomplete submissions may be considered unresponsive and ineligible for award.

A complete submission shall consist of the following three parts:

Part 1: SF 1449

1.  Complete and sign the provided Standard Form (SF) 1449 to include the quoted price.

2.  Insert the total firm-fixed-price bid in the appropriate blocks on the SF 1449.

Part 2: Price Quotation

1.  A detailed Price Breakdown for the total firm-fixed-price. The Price Breakdown shall not exceed one (1) page. The breakdown must, at a minimum, separate the costs for the following major tasks:

Systems Inspection

Materials and Equipment

Final Performance Verification of all new and repaired or replaced components.

Site Cleanup and Disposal of Wastes

Labor Hours & Wages

Part 3: Technical Proposal

The Technical Proposal shall not contain any pricing information. The Technical Proposal shall not exceed two (2) pages in length. It must provide a clear, concise narrative demonstrating the quoter’s understanding of and ability to meet the requirements of the Statement of Work (SOW). The proposal must include:

1.  Technical Approach: A step-by-step description of how the quoter will perform the work, including mobilization, inspection, and installation of the required components.

2.  List of Major Materials and Equipment: A list of the key materials and equipment proposed for the project. This list is for technical evaluation purposes to ensure compliance with the SOW and must include, at a minimum:

Technician and Firm Certification

Test Instruments List and Calibration Certificates

3.  Project Schedule: A high-level timeline illustrating the project's major milestones. The schedule must start from the date of the Notice to Award (NTA) and demonstrate that all work, including performance verification and report submission, will be completed within the required Period of Performance, with a completion date of October 15th, 2026. Milestones should be shown in terms of days from the NTA (e.g., "Inspection of System(s) Complete: Day 3," "System(s) Repaired: Day 6," "Final Acceptance Testing: Day 9").

Submit quotes to the following e-mail address by the offer due date and time zone:

Attn: Patrick R. Gittings, E-Mail Address: Patrick.R.Gittings@uscg.mil with solicitation RFQ number 70Z03326Q2019000009 in subject line.

It is the government’s intent to award to the offeror who proposes a price that is fair and reasonable and provides the lowest priced, technically acceptable (LPTA) quote meeting the specifications of the requirement.  If the lowest priced quote is not found to be technically acceptable, the contracting officer will evaluate the next lowest priced quote, and so on.  Quotes determined to be incomplete, unreasonable, or unrealistic will not be considered for award.  Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award.  Failure for contractor to be registered in SAM shall result in Contracting Officer to proceed with next successful registered offeror. Website: www.sam.gov.

View original listing