SAM #RFI86217AG01

Sources Sought: Family-Friendly Resort Event Services for 59th Medical Wing Singles Retreat (Aug 2026)

This opportunity seeks vendors to provide comprehensive event services for a 2-night, 3-day singles retreat for the 59th Medical Wing, scheduled for August 28-30, 2026, near Lackland Air Force Base, Texas. - Event Overview: - Singles retreat for 20 adults and 10 children, organized by the True North Religious Support Team - Focus on personal development, resilience, and spiritual growth, with daily chaplain-led sessions - Venue & Lodging Requirements: - Offsite, smoke-free, family-friendly resort near Lackland AFB - 16 single occupancy rooms and 4 multiple occupancy rooms for two nights - Free parking for all attendees - Meals & Facilities: - Meal cards/vouchers for all meals (breakfast, lunch, dinner) for all attendees - Onsite dining facilities required - One conference room with A/V support for training sessions - Tables, seating (including highchairs), and furniture for adults and children - Recreational & Support Services: - Access to family-oriented recreational facilities (e.g., water park, bowling, fitness center, arcades, mini golf, spa) - Professional conduct by contractor staff - Service Requirements: - Chaplain-led training sessions (3 total) - Facility must be able to reschedule with 3 days' notice at no additional cost - Procurement Details: - NAICS code: 721110 (Hotels except Casino Hotels) - This is a sources sought/market research notice, not a solicitation or contract award - No specific OEMs or vendors named; open to qualified hospitality providers - Period of Performance: - August 28-30, 2026 (2 nights, 3 days) - Check-in June 26, 2026; check-out June 28, 2026 (possible typo, likely meant August) - Commercial Opportunity: - Opportunity for hotels, resorts, and event service providers with family-friendly amenities near San Antonio, TX - Interested parties should review the attached PWS and sources sought documents for full requirements

Description

Please see the following attachments:

1. Sources Sought Single Retreat 28-30 Aug 2026

2.  PWS_59 MDW-Singles Retreat 28-30 5 AUG 2026 FINAL

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