SAM #0000HCAT-2026-99754

Sole-Source Meeting Support Services for CDC Federal Advisory Committees

This opportunity involves a sole-source contract modification by the Centers for Disease Control and Prevention (CDC), Office of the Chief of Staff (OCS), for Federal Advisory Committee meeting support services. - Government Buyer: - Centers for Disease Control and Prevention (CDC), Office of the Chief of Staff (OCS) - Office of Acquisition Services - Vendor: - BeVera Solutions, LLC (sole-source) - Services Requested: - Comprehensive logistics and meeting support for Federal Advisory Committee meetings at the Global Communications Center in Atlanta, Georgia - Includes planning, coordination, facilitation, and production of meeting deliverables - Deliverables must comply with GAO Report 20-575, 41 C.F.R. § 102-3.165, and Section 508 accessibility requirements - Unique/Notable Requirements: - Extensive institutional knowledge and established logistical infrastructure required - Experienced personnel to support mandatory FACA deliverables - Transitioning to another contractor would require significant onboarding and knowledge transfer, risking delays and increased costs - No specific products or part numbers are requested; the focus is on specialized meeting support services

Description

he Office of the Chief of Staff (OCS), Centers for Disease Control and Prevention (CDC), intends to award a sole-source contract modification under Contract No. 75D30123C17757 with BeVera Solutions, LLC for additional, limited meeting support services. OCS manages the Office of the Director's Federal Advisory Committees in accordance with the Federal Advisory Committee Act (FACA), Public Law 92-463. BeVera currently provides logistics and meeting support for CDC Office of the Director FACA meetings under the contract with a current period of performance from September 22, 2023, through September 21, 2027. The contractor provides comprehensive logistics and meeting support for Federal Advisory Committee meetings held at the Global Communications Center (GCC) in Atlanta, Georgia, including planning, coordination, facilitation, and production of required meeting deliverables.

BeVera possesses extensive institutional knowledge, established logistical infrastructure, and experienced personnel who support mandatory FACA deliverables, including meeting minutes and documentation that comply with GAO Report 20-575, 41 C.F.R. § 102-3.165, and Section 508 accessibility requirements. Transitioning these services to another contractor would require significant onboarding and knowledge transfer, creating unnecessary duplication of cost, increasing the risk of delays in meeting statutory FACA requirements, and jeopardizing CDC's ability to support time-sensitive advisory committee meetings, particularly during respiratory virus season when meetings may be required on short notice.

This notice is not a request for competitive proposals. However, any responsible source believing it can satisfy the Government's requirement may submit a capability statement referencing Solicitation No. 0000HCAT-2026-99754 no later than 24 August 2026 at 8:00 a.m. ET. Responses must demonstrate the firm's experience, resources, and ability to perform the requirement without compromising quality, accuracy, reliability, or schedule. The Government will consider all information received but reserves the sole discretion to determine whether competition is appropriate. The Government will not reimburse respondents for proposal preparation costs. Telephone responses will not be accepted, and all capability statements and questions must be submitted by email to the Contracting Officer. Interested firms must be registered in the System for Award Management (SAM) at https://sam.gov.

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