SAM #19BE2026Q0578

Water Leak Roof Repairs at U.S. Embassy Brussels (B049)

This opportunity involves water leak roof repairs at the U.S. Embassy Brussels, building B049, managed by the U.S. Department of State. - Government Buyer: - U.S. Department of State, U.S. Embassy Brussels, Contracting Officer: Amy Cox - Scope of Work: - Leak detection and inspection (1 flat rate) - CCTV camera inspection of downspouts (2 hours) - Removal of roof tiles and underlayment (50 linear meters) - Replacement of zinc gutters and collectors (50 linear meters) - Trenchless relining of downspouts (3 linear meters) - Base woodwork allowance for timber replacement (up to 20 meters, 1 flat rate) - Fascia restoration and painting (16 linear meters) - Setup and safety-compliant scaffolding (1 flat rate, EM385-1-1 compliant) - No specific OEMs or product part numbers are identified; the procurement is for construction and repair services. - Notable Requirements: - Minimum 3-year warranty on workmanship and materials - Emergency leak response within 48 hours - Compliance with local laws and safety standards - Work must begin within 30 days of notice to proceed and be completed within 21 days - Site visit and registration required for offerors

Description

Enclosed is a Request for Quotations (RFQ) for water leak roof repairs B049. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1442 that follows this letter.

The U.S. Government intends to award a firm fixed price purchase order (P) to the responsible company submitting an acceptable offer with a LPTA evaluation.  The Government may award a contract based on initial quotations without holding discussions; however, we may hold discussions with companies in the competitive range if necessary.

The site visit will be held on August 17, 2026 at 10.00am at Regentlaan 27, Boulevard du Regent.  Prospective offerors/quoters must complete the form "SiteVisitRegistrationFormFillable.pdf " and email it to BrusselsBids@state.gov before August 14, 2026 at 10.00am.

Submission of questions are due before August 19, 2026 at 2.00pm.

Quotations are due by August 25, 2026 at 2.00pm. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

For a quotation to be considered, you must also complete and submit all requirements in Section J of the RFQ in 2 separate Volumes as stated.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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