Alachua Civicplus #RFP 2026-02

City of Alachua Downtown Pole Wrap Lighting Project RFP

The City of Alachua is seeking qualified vendors for the Downtown Pole Wrap Lighting Project to enhance decorative light poles with permanent lighting solutions. - Government Buyer: - City of Alachua, Finance & Administrative Services, Purchasing Department - Contact: Rodolfo Valladares - Project Scope: - Furnish, install, test, program, warrant, and support permanent pole wrap lighting on up to 122 existing decorative light poles in Downtown Alachua - Four implementation alternatives requested: - All-white LED lighting on all poles - Mixed RGBW (programmable color) and all-white lighting installed simultaneously - Phased installation over two years (81 Main Street poles with RGBW, 41 side-street poles with all-white) - All programmable RGBW lighting - Products/Services Requested: - All-white LED pole wrap lighting (up to 122 poles) - Programmable RGBW pole wrap lighting (up to 81 poles) - Installation, testing, programming, warranty, and support services (turnkey, including all labor, materials, equipment, wiring, controllers, power supplies, lifts, traffic control, training, cleanup, and service support) - Unique Requirements: - Vendors must provide four distinct alternatives for implementation - Emphasis on reducing recurring seasonal installation costs, improving aesthetics, reliability, event flexibility, and maintenance efficiency - Warranty and long-term service support required - No specific OEMs or vendors are named in the solicitation; proposals should include recommended manufacturers and solutions.

Description

The City of Alachua is issuing a Request for Proposals (RFP 2026-02) to establish a contract for the Downtown Pole Wrap and Lighting Project. The project involves furnishing, installing, testing, programming, warranting, and supporting permanent pole wrap lighting on up to 122 existing decorative light poles in Downtown Alachua, Florida. The goal is to evaluate permanent pole wrap lighting alternatives that reduce or eliminate annual installation, removal, storage, testing, repair, and replacement costs associated with seasonal garland and light installation, while improving downtown appearance, reliability, public-event flexibility, and long-term maintenance efficiency. The City is requesting four possible implementation alternatives to compare cost, functionality, warranty, durability, appearance, service capability, and long-term value before making an award recommendation.

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