SAM #36C24526Q0761

VA Maryland Health Care System Seeks X-ray Irradiator (Rad Source RS 2000-Q2 or Equal) for Humanized Mice Research

The VA Maryland Health Care System (VAMHCS) is seeking market research responses for the procurement of an X-ray irradiator to support biomedical research involving a colony of humanized mice. - Government Buyer: - U.S. Department of Veterans Affairs, VA Maryland Health Care System (VAMHCS) Research & Development Service, Baltimore VA Medical Center - OEMs and Vendors: - Rad Source Technologies (OEM for the specified irradiator) - OEM authorization/distributor letter required for all responses - Products/Services Requested: - Rad Source RS 2000-Q2 X-ray Irradiator (or equal) - Part number: RS 2000-Q2 - Quantity: 1 unit - Key features: self-contained X-ray emitter, non-isotopic operation (no radioactive source), uniformity ratio ≥95%, self-shielded (no specialized shielding required), compliance with Federal Regulation 21 CFR 1020.40, 1,000 W generator with internal cooling, electrical requirements (208-240 V, single phase, 30 A, 50-60 Hz), approx. 2,750 lbs, dimensions 43"W x 75"H x 36", internal chamber 17.5"W x 15.5"H x 16.75", data recording module (User ID, Date, Time, Total Dose) - Installation, Training, and Warranty/Service Agreement - Installation in room BB-120, assembly, calibration, dose mapping, radiation survey - Operational training after installation - 12-month or 3,200 hours warranty on parts, labor, and travel - Unique/Notable Requirements: - Brand name or equal to Rad Source RS 2000-Q2; all technical specifications must be met - Delivery, installation, and training required within 60 days of contract award - Buy American Certificate must be completed - Firm-Fixed Price contract - Equipment must be non-isotopic and self-shielded, requiring no nuclear licensing or specialized shielding - Compliance with FDA and federal radiation emission standards - Data recording capability for regulatory and research tracking

Description

THIS REQUEST FOR INFORMATION (RFI) - IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). SEE ATTACHMENT FOR DETAILS: IRRADIATOR FOR COLONY OF HUMANIZED MICE BRAND NAME OR EQUAL TO RAD SOURCE TECHNOLOGIES IAW SOW. OEM DISTRIBUTOR/AUTHORIZATION LETTER FROM THE MANUFACTURER IS REQUIRED FOR ALL RESPONSES, IF NO OEM LETTER IS SUPPLIED THE VENDOR WILL BE CONSIDERED NON-RESPONSIVE & THE VENDOR WILL BE DIS-QUALIFIED AT THE TIME RFI WILL CLOSE. MUST COMPLETE THE BUY AMERICAN CERTIFICATE - FAR 52.225-2. IF THE VENDOR DOES NOT PROVIDE THE ANSWERS FOR ALL THE FOLLOWING QUESTIONS (1-14), THE VENDOR WILL BE CONSIDERED NON-RESPONSIVE & VENDOR WILL BE DISQUALIFIED AT THE TIME RFI WILL CLOSE. This is a requirement for: U.S. Department of Veterans Affairs VA Medical Center (VAMC). DESCRIPTION: The Baltimore VAMC requires the contractor to deliver within 60 days from contract award to the VA medical facility warehouse below during normal business hours from 8:00 a.m. to 3:30 p.m. (EST), Monday through Friday: Delivery to: U.S. Department of Veterans Affairs Washington DC VA Medical Center WAREHOUSE/ATTN: 10 North Greene Street Baltimore, MD 21201. DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Note: The contractor shall deliver the required commodities (Please see attachments) no later than 60 days or less from the date of the award, otherwise directed by the Contracting Officer (CO). Commodities shall not be delivered to the Government site on Federal holidays or weekends unless directed by the CO. Delivery shall be made between the hours of 8:00 am and 3:30 pm at the delivery location, during normal workday business hours. The U.S. Government is performing market research to identify responsible sources who have the skills, experience, and knowledge required to successfully meet the requirements. Information received from market research will determine the best acquisition strategy and if responsible sources exist for competition, and/or a total Small Business Set-Aside. This is only for market research but may result in an invitation to an open discussion with the U.S. Government. This notice is not to be construed as a commitment by the U.S. Government. All information is to be submitted at no cost or obligation to the U.S. Government. Any information submitted by respondents to this notice is strictly voluntary. Proprietary information or trade secrets should be clearly marked. The information received will not be returned. The U.S. Government reserves the right to reject, in whole or in part, any private sector input as a result of this Sources Sought notice/market survey. The U.S. Government is not obligated to notify respondents of the results of this notice. All responses to this Sources Sought must be submitted to the point of contact listed herein. This does not constitute a commitment, implied or otherwise, that procurement will be accomplished and is not a request for proposal or invitation for bid. Responding to this notice in no manner guarantees a contract will be awarded. REQUIREMENTS FOR RESPONDENTS: MUST ANSWER ALL THE FOLLOWING QUESTIONS (FROM 1 TO 14) TO QUALIFY FOR THIS SOLICITATION Respondents capable of manufacturing these items should at a minimum provide the following information for U.S. Government review: Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. Is your company considered small under the NAICS code identified under this RFI? Are you the manufacturer or distributor of the items being referenced above? Must provide the Manufacturer Name (OEM) & Manufacturer Part Number (MPN). Must complete the Buy American Certificate. FAR 52.225-2. If you are not a manufacturer, provide an OEM authorized distributor or reseller letter from the original equipment manufacturer (OEM). If no OEM letter is provided, the vendor will be considered nonresponsive and disqualified at the close of the RFI. Are all items on FSS/GSA? If yes, provide the FSS/GSA Contract Number, SIN, & OEM Letter from the Manufacturer. Are all items on NAC/SAC or SEWP V? If yes, provide the contract number. Provide general pricing for your products/solutions for market research purposes. Legal Business/Company Name (as indicated in https://sam.gov). Unique Entity ID (UEI) (SAM). Warranty Information (can be a separate attachment). Point of Contact Name, Telephone number, and email address. Estimated delivery time frame after award (e.g., within 30 days ARO). The Government intends to award a Firm-Fixed Price (FFP) contract for this purchase. To be considered, vendors must be registered with SAM and complete the necessary certifications at https://www.sam.gov prior to award. Socio-economic categories like SDVOSB and VOSB must be verified in the SBA website at https://veterans.certify.sba.gov at the time of quote receipt and award. Responses should be submitted via email to: Mohsin.Abbas2@va.gov. The deadline is Friday, August 14, 2026, by 3:00 PM (EST). Responses will be used to inform acquisition decisions. A subsequent solicitation may or may not be published. CONTRACT TYPE: Firm-Fixed Priced Contract Evaluation Factors: Brand Name or equal to Rad Source. Required features IAW SOW. OEM Authorization/distributor letter from the manufacturer is required for all quotes; absence will disqualify the vendor. Delivery Lead Times. Completed Buy American Certificate. The Government will evaluate offers in accordance with FAR Part 25 policies. Price. Statement of Work (SOW) Contracting Officer's Representative (COR): Name: Tim Foley Section: Research & Development Service (BT/151) Address: VAMHCS, 10 North Greene Street Baltimore, Maryland 21201 Phone: 410-605-7000 x53421 Fax: 410-605-7906 Email: timothy.foley2@va.gov Contract Title: Irradiator for Humanized Mice Core Background: The VA Maryland Health Care System (VAMHCS) R&D has received FY26 Lab Animal Major equipment funding to establish a colony of ~400 mice with humanized immune systems, enabling relevant preclinical research on diseases affecting Veterans. Scope: To create humanized mice, immunodeficient pups will be irradiated, then injected with human CD34+ Hematopoietic Stem Cells. The irradiator specifications are as follows: Brand name or equal to Rad Source Technology RS 2000-Q2 X-ray Irradiator Self-contained X-ray emitter, no radioactive source, no nuclear licensing required Uniformity ratio of 95% or greater Self-shielded, no specialized shielding needed Meets all radiation safety requirements in 21 CFR 1020.40 1000 W generator, internal cooling, no water connections Electrical: 208-240 V, Single Phase, 30 A, 50-60 Hz Approximate weight: 2,750 lbs Dimensions: 43 W x 75 H x 36 D inches Internal chamber: 17.5 W x 15.5 H x 16.75 D inches Data recording module included Delivery and Installation: The vendor will deliver, install, and train within 60 days of award at the specified location in Baltimore, MD. Performance Monitoring: The Principal Investigator will oversee the work, with technical support available via phone and email, and on-site consulting by prior arrangement. Security Requirements: None. Other Considerations: Packaging, shipping, inspection, acceptance criteria, and risk control are detailed in the SOW. Place of Performance: VA Maryland Health Care System, Research and Development Veterinary Medical Unit, 10 N. Green Street, BB-120, Baltimore, MD 21201. Period of Performance: Delivery within 60 days ARO. Invoicing: Monthly electronic invoices as per VA procedures, with details provided in the SOW. Contract Type: Firm-Fixed Price. Evaluation Factors: As listed above.

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