Little Rock School District Ionwave #RFP27-002

LRSD Seeks Comprehensive Audio/Video Services for 2027 Graduation Ceremonies at Barton Coliseum

The Little Rock School District (LRSD) is seeking a single vendor to provide comprehensive audio and video services for its 2027 graduation ceremonies at Barton Coliseum in Little Rock, Arkansas. - Government Buyer: - Little Rock School District Procurement and Materials Management - Contact: Mrs. DeAundrea Galvin - No specific OEMs or vendors are named; the solicitation is open to all qualified providers. - Products and Equipment Requested: - 17' x 27' LED video wall (center stage) - Five 3'x3' video wall panels for on-stage branding - Extensive pipe and drape (100'x20', 20'x20', 10'x10') for stage, entrances, and hallways - Clear acrylic glass podium - Tech booth with 5 Mac Pros, lighting console, video switcher, headsets, and power backups - Rigging equipment: 8 chain hoists (1 ton), 30' truss, 5x 3' Global Truss, 14 cable ramps - Sound system: 2 line array clusters, CL5 control desk, Dante digital audio distribution, foldback monitors - Power distribution: 3x 400 amp power distros, 125' power feeder cable - Video/audio/networking cabling, adapters, and convertors - Trucking for equipment transport - Services Requested: - 9 technicians for media, lighting, and sound - 10-person load in/load out crew - 3 certified flyman/riggers for ceiling rigging - 5-camera live stream and image magnification coverage - Overtime labor rate if needed - Notable Requirements: - Single contract award for all products and services - Vendor experience, venue familiarity, equipment age/type, cost, and references are key evaluation factors - Proof of insurance required - Strict adherence to LRSD procurement and communication protocols - Lump sum pricing for all services, with overtime labor rate specified - All setup, event coverage, and teardown included for four graduation events on the same day

Description

The Little Rock School District is soliciting proposals for audio and video services at Barton Coliseum for the 2027 Graduation Ceremonies scheduled on May 21, 2027. The event includes four graduation ceremonies at different times throughout the day. The scope of work includes staging, video walls, tech control, rigging, labor, sound, miscellaneous equipment, and trucking. Proposals must be submitted electronically via the district's procurement portal by August 21, 2026, and will be evaluated based on company profile, familiarity with the venue, equipment age and types, cost, and references.

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