University Of Central Arkansas Uark #IFB08072026

Multi-Year Parking Management Services for Garvan Woodland Gardens Events

This opportunity involves multi-year parking management services for Garvan Woodland Gardens events in Hot Springs, Arkansas, solicited by the University of Arkansas, Office of Business Affairs. - Government Buyer: - University of Arkansas, Office of Business Affairs, Business Services - Scope of Services: - Parking management for major events: Holiday Lights Display (up to 80,000 visitors) and Tulip Extravaganza (up to 35,000 visitors) - Services include providing parking attendants, supervisors with First Aid and CPR certification, and operation of electric golf carts or side-by-side vehicles - Estimated staffing per event: - Holiday Lights Display: 12 crew (peak nights), 7 (non-peak), 4 (community nights) - Tulip Extravaganza: 6 crew - Detailed employee logs and weekly invoicing required - Coordination with local law enforcement and Garvan staff - Emphasis on safety, customer service, efficient parking turnover, and accountability - Products/Services Requested: - Parking lot attendant services (1,722 hours for Holiday Lights, 360 hours for Tulip Extravaganza) - Supervisory attendants with First Aid/CPR (234 hours for Holiday Lights, 72 hours for Tulip Extravaganza) - Electric golf cart/side-by-side operation (234 hours for Holiday Lights, 72 hours for Tulip Extravaganza) - Unique/Notable Requirements: - Supervisors must be First Aid and CPR certified - Mandatory pre-bid meeting - Potential for contract use by other University of Arkansas System campuses or state public procurement units - Multi-year contract with up to six annual renewals - No specific OEMs or product part numbers are mentioned, as this is a service-focused contract.

Description

The University of Arkansas Fayetteville (UAF) is soliciting bids for multi-year parking management services at Garvan Woodland Gardens. The services will begin with the Holiday Lights Display 2026 and the Tulip Extravaganza 2027 events, as well as other events as agreed upon. The scope includes providing parking management services to accommodate large visitor events, with goals including accountability, partnership, and proactive communication. The solicitation includes standard terms and conditions and requires signed bid sheets for submission.

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